Office Administrator

Bigblue; Greater London; On-site; GBP 35,000 - 45,000; Full time

Job summary

An established industry player is seeking a Project / Office Administrator to join their dynamic team in Central London. In this vital role, you will be the backbone of the office, ensuring smooth operations and supporting various projects. Your responsibilities will include managing administrative tasks, coordinating project files, and facilitating communication among team members. This is a fantastic opportunity for someone who thrives in a fast-paced environment and is passionate about organization and detail. Join a thriving company where your contributions will make a significant impact on the team's success!

Qualifications

• Brilliantly organised with a sharp attention to detail.
• Experienced in admin or project coordination, preferably in construction.

Responsibilities

• Providing administrative assistance to the Project Director and wider teams.
• Managing office inventory and liaising with external IT providers.

Skills

Organisation

Attention to Detail

Communication

Project Coordination

Education

Experience in Administration

Experience in Project Coordination

Tools

Purchase Order Systems

Invoice Management Software

Job description

This range is provided by Bigblue. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

We’re looking for an exceptional Project / Office Administrator to join a busy and thriving team in Central London. If you’re someone who loves being organised, thrives under pressure, and enjoys keeping everything running smoothly, this could be the perfect fit.

Salary: £35k-£45k (based on experience)

What’s the role about?

As the go-to person for all things admin, you’ll be supporting an energetic team across project management, construction, and furniture. You’ll be a vital cog in the machine, ensuring everything flows effortlessly.

Your key responsibilities:

Project Support

• Providing administrative assistance to the Project Director, Pre-Contract Manager, and wider teams.
• Preparing Purchase Orders and verifying invoices.
• Keeping project drawings and schedules organised and accessible.
• Assembling project files and Operation & Maintenance Manuals (O&MMs).
• Coordinating access to buildings for team members and suppliers.
• Managing temporary staff timesheets and processing Client Variation Orders.

Office Administration

• Welcoming visitors and handling general correspondence.
• Keeping on top of office inventory—everything from stationery to IT equipment.
• Managing utility accounts and liaising with external IT providers.
• Overseeing the staff holiday calendar and reception area.

Who we’re looking for:

• Brilliantly organised with a sharp attention to detail.
• Comfortable managing multiple priorities.
• A confident communicator who can liaise with various stakeholders.
• Experienced in admin or project coordination—bonus points if it’s in construction or a similar field.

Seniority level

Mid-Senior level

Employment type

Full-time

Job function

Administrative, Human Resources, and Other

Industries

Construction and Real Estate