Office Administrator

JR United Kingdom; Birkenhead; On-site; GBP 25,000 - 30,000; Full time

Job summary

Une entreprise dynamique recherche un(e) Office Administrator pour rejoindre son équipe en Angleterre. Vous serez responsable de l'accueil des visiteurs, de la gestion des documents administratifs, et de l'organisation des événements d'entreprise. Cette opportunité vous permettra de contribuer à la qualité du service et à l'efficacité opérationnelle au sein d'une entreprise en pleine croissance.

Benefits

25 jours de congés

Qualifications

• Expérience antérieure dans un rôle orienté client.
• Fiable, professionnel et engagé dans l'amélioration continue.
• Capacité à gérer plusieurs tâches efficacement.

Responsibilities

• Accueillir les visiteurs et organiser la réception.
• Gérer les documents et la correspondance entrante et sortante.
• Préparer les réunions et prendre des minutes au besoin.

Skills

Service client

Gestion du temps

Précision

Travail en équipe

Tools

Microsoft Office

Job description

Here at Clarke Energy, we are recruiting an Office Administrator to join our team. This is a great opportunity within a thriving business, and we are looking for someone who can support business administration across the organization and provide a welcoming service to visitors, ensuring a positive experience for everyone.

Responsibilities

1. Meeting and greeting visitors, issuing security passes, and providing site inductions.
2. Organizing taxis and transportation for staff and visitors.
3. Maintaining the reception area to a high standard.
4. Managing incoming and outgoing post, and administering the franking machine.
5. Being the point of contact for the telephone answering service, directing messages, and updating information for new starters, leavers, and annual leave.
6. Drafting, formatting, and printing documents for directors and senior leaders as needed.
7. Arranging document signing and couriering as requested by Directors.
8. Preparing for meetings at Head Office, including arranging refreshments and lunch.
9. Ensuring the office, meeting rooms, and kitchen are stocked and tidy.
10. Attending meetings to take minutes and follow up on actions when required.
11. Photocopying and filing documents as needed.
12. Managing calendars for Senior Management if required.
13. Organizing business events, staff parties, and customer dinners.
14. Ordering and maintaining office supplies.
15. Collating weekly whereabouts for office personnel and communicating with relevant parties.

Qualifications and Skills

• Good with people and committed to excellent customer service.
• Trustworthy, professional, reliable, and dependable.
• Effective in managing time and workload.
• Committed to quality and continuous improvement.
• Responsible and detail-oriented.
• Proficient in Microsoft Office (Word, PowerPoint, Excel, Outlook).
• Team player with initiative and confidence.
• Previous experience in a customer-facing role.

What We Offer

• 25 days' holiday (with increases based on length of service).