Office Admin - St. Helens Secondary

Zen Educate; Liverpool City Region; On-site; GBP 40,000 - 60,000; Part time

Job summary

A progressive education service provider in Liverpool is seeking a detail-oriented Office Clerk for a part-time role, one day per week. The position focuses on digitizing paper records and maintaining the filing system within a busy school office. Ideal candidates will exhibit strong organizational skills, professionalism, and confidence in handling sensitive information. This role offers flexibility with hours and the chance for broader administrative responsibilities as the position evolves.

Qualifications

• Exceptional organizational skills to manage files and records.
• Ability to handle confidential information professionally.
• Familiarity with scanning and file management systems.

Responsibilities

• Digitise legacy paper files by scanning and organizing.
• Handle sensitive documentation appropriately.
• Maintain and reorganize the filing room.
• Assist with routine administrative duties in the front office.

Skills

Strong organisational skills

Attention to detail

Confidence handling sensitive information

Good IT skills

Professionalism

Job description

Job Title: Office Clerk (Part-Time 1 Day per Week)

Hours: 9:00am – 4:00pm (with 30‑minute break). Some flexibility available.

Contract: Part‑time, one day per week (ideally Mondays).

About the Role

We are seeking a highly organised and detail‑focused Office Clerk to support administrative operations within a busy and friendly school office. This role is ideal for someone who is methodical, confident working with documents and digital systems, and able to manage confidential information with care. The position focuses initially on transitioning hard‑copy records into a digital filing system, with scope for the role to develop over time.

Key Responsibilities

• Digitising legacy paper files by scanning, organising, and correctly naming electronic folders.
• Identifying and appropriately handling sensitive documentation, such as safeguarding and SEND records, within older student files.
• Preparing and organising files for secure destruction in line with school procedures.
• Reorganising and maintaining the filing room, including restructuring any hard‑copy files that will be retained.
• General office tasks such as photocopying and document handling.
• Supporting the front office team during the final hour of the working day, which may include answering telephone calls and assisting with routine administrative duties.
• Using a PC within the main office and collaborating with a supportive and welcoming administrative team.

Person Specification Essential

• Strong organisational skills and high attention to detail
• Confidence handling confidential or sensitive information
• Ability to follow structured processes and work independently
• Good IT skills, including familiarity with scanning and file management
• Professionalism and reliability

Desirable

• Experience working in an education environment
• Understanding of safeguarding principles and document retention requirements
• Previous administrative or office‑based experience

Additional Information

This role is initially focused on document digitisation and improving filing systems, but there is potential for wider administrative responsibilities as needs evolve. The successful candidate will play a key role in ensuring efficient record‑keeping and contributing to a well‑run school office.

Requirements

• No previous education experience required

Desirable

• Secondary School Experience