Occupational Health Admin Specialist – 14‑Month FTC

Health Partners Group; Leeds; On-site; GBP 22,000 - 30,000; Full time

Benefits offered by this job

Pension scheme

Life assurance

25 days annual leave

Birthday day off

Discounted gym membership

Job summary

Health Partners are seeking an organised Occupational Health Administrator to support our OH Clinical Team on a 14-month fixed term contract covering maternity leave. You will handle a wide range of administrative duties to ensure the smooth running of our occupational health service and provide excellent client-focused support.

Key duties include diary management, producing monthly OH reports, taking minutes, and managing electronic records.

Qualifications

• 5 GCSEs at standard grades or equivalent qualifications.
• Previous administration experience in a similar environment.
• Excellent proficiency in PC software, including Word, Excel, PowerPoint, and Outlook.
• Strong attention to detail and the ability to prioritise a varied workload effectively.
• A self-motivated attitude and the ability to work independently using your own initiative.
• Outstanding communication and customer service skills, as much of the role involves liaising with clients and colleagues.
• The ability to work collaboratively as part of the OH team and health professionals.
• Excellent interpersonal skills and discretion when handling sensitive and confidential medical matters across telephone, email, and face-to-face interactions.
• Exceptional time management skills to ensure tasks are completed efficiently and on time.

Responsibilities

• Completing all administrative tasks to a high standard and within required time limits.
• Managing and coordinating diaries and appointments for all clinical staff.
• Assisting in the production of monthly OH reports, statistics, and audits of clinical note input onto Gateway.
• Taking meeting notes and producing minutes, such as for OH Team Management Meetings.
• General administrative duties, including uploading clinical notes and maintaining office stationery stock.
• Managing your own computer files, emails, and records while demonstrating excellent organisation.
• Providing reception duties, handling telephone messages, and liaising with clients to deliver exceptional customer service.
• Supporting clinical staff with additional administrative tasks as required.
• Using multiple databases and internet systems to record statistics accurately.

Skills

Microsoft Office

Diary management

Communication

Organisational skills

Attention to detail

Customer service

Time management

Independent worker

Education

GCSEs

Tools

Word

Excel

PowerPoint

Outlook

Job description

Health Partners are seeking an organised Occupational Health Administrator to support our OH Clinical Team on a 14-month fixed term contract covering maternity leave. You will handle a wide range of administrative duties to ensure the smooth running of our occupational health service and provide excellent client-focused support.

Key duties include diary management, producing monthly OH reports, taking minutes, and managing electronic records.