Occupancy Planner

Jones Lang LaSalle Incorporated; Greater London; Hybrid; GBP 40,000 - 60,000; Full time

Benefits offered by this job

Flexible work environment

Remote work in EMEA

Job summary

Jones Lang LaSalle Incorporated is seeking an Occupancy Planner to track, analyze, and update space data across a client portfolio. You will drive scenario planning, occupancy solutions, and data-driven workplace strategies in a role that supports hybrid work and modern office design.

You will liaise with business units, stakeholders, and facility teams to deliver space management outcomes while leveraging CAFM, Excel and BI tools.

Qualifications

• Bachelor’s degree in real estate, finance, architecture, design, construction management or related field.
• Experience in corporate environment with space/occupancy planning and optimization.
• Strong Excel (pivot, VLOOKUP) and AutoCAD for planning and calculations.

Responsibilities

• Build and maintain partnerships across units, stakeholders and facility teams.
• Deliver monthly reports, data audits, utilization tracking, and space layout updates.
• Support occupancy planning tasks with analytical thinking and sound judgment.
• Simplify spatial data and contribute to project delivery for changing client needs.
• Create PowerPoint presentations consolidating data and floor plans for client stakeholders.

Skills

Excel

Power BI

Data analysis

Communication

Project management

Education

Bachelor’s degree in real estate, Finance, Architecture, Design, Construction Management

Tools

AutoCAD

CAFM systems

PowerPoint

Job description

JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

What this job involves:

As an Occupancy Planner, you will be responsible for tracking, analysing, and updating space data across our client's portfolio. Your analytical expertise and strategic thinking will drive scenario planning and occupancy solutions that optimize workplace efficiency. At JLL, we believe the most effective teams are built when everyone is empowered to thrive—and in this role, you'll serve as a critical liaison between business units, stakeholders, and facility management teams, transforming data into actionable insights that shape modern workplace strategies. You'll leverage your relationship-building skills and technical proficiency to deliver comprehensive space management solutions while contributing to planning initiatives that support hybrid work environments and contemporary office design principles. What sets JLL apart is our culture of collaboration, locally and across the globe, and you'll experience this firsthand as you coordinate across functions to deliver exceptional occupancy planning outcomes.

Flexible Work Environment

This role can be performed hybrid or possibly remotely in EMEA.

What your day-to-day will look like:

• Build and maintain strong partnerships across business units, stakeholders, and facility management teams while serving as the liaison ensuring coordination and collaboration
• Execute core deliverables including monthly reporting, data audits, utilization tracking, space and adjacency requirements gathering, and space layout updates and to support Senior Occupancy Planners on high profile projects.
• Support various occupancy planning tasks by applying analytical thinking, decision‑making skills, and sound judgment to solve space challenges
• Simplify complex spatial data and contribute to project delivery, adapting to changing client needs with proactive solutions
• Develop compelling PowerPoint presentations that consolidate data and floor plans for client stakeholders across organizational levels
• Conduct facility audits and contribute to planning strategies that optimize workplace efficiency and support hybrid work environments
• Interpret and analyse floor plans while utilizing space planning tools, CAFM systems, and BI platforms to deliver occupancy solutions
• Track occupancy utilization metrics and apply contemporary office design principles to support mobile and collaborative workplace trends.

Required Qualifications:

• Bachelor’s degree in real estate, Finance, Architecture, Design, Construction Management, or related field with strong experience in corporate environment experience
• Demonstrated experience in space/occupancy planning at strategic level with deep knowledge of corporate real estate principles and occupancy optimization strategies
• Advanced Microsoft Excel skills (pivot tables, VLOOKUP, complex calculations) and AutoCAD capabilities for space planning, test‑fits, and square footage calculations
• Excellent written and verbal communication skills with proven ability to interact effectively with executive‑level internal and external clients across organizational levels
• Strong independent work capabilities with ability to multi‑task, manage competing priorities, and adapt to dynamic team requirements while meeting critical deadlines
• Familiarity with occupancy metrics, sharing ratios, and industry occupancy trends with ability to translate complex data into actionable business insights
• Proficiency in Microsoft Office Suite with ability to consolidate data and floor plans into compelling PowerPoint presentations for diverse stakeholder audiences

Preferred Qualifications:

• Hands‑on experience with Computer‑Aided Facility Management systems for space planning and occupancy data management
• Experience with interior office renovations and understanding of space design implementation processes within corporate environments
• Track record of serving as subject matter expert and team leader within occupancy planning or corporate real estate consulting environments
• Demonstrated ability to ask strategic questions, understand underlying client needs, and develop proactive, innovative solutions for complex stakeholder requirements
• Experience supporting organizational transformation initiatives and workplace change programs within large corporate settings
• Familiarity with emerging workplace technologies, data visualization tools, and business intelligence platforms for enhanced occupancy analytics

Min 5 Years' experience in similar roles

Location: Remote –London, GBR

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.

If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at [e-mail]. This email is only to request an accommodation.