O&M/ Scheduling Administrator/ Coordinator

Hirevo Recruitment; Liskeard; On-site; GBP 25,000 - 31,000; Full time

Benefits offered by this job

22 days holiday plus bank holidays

Workplace pension

Company bonus scheme

Ongoing training and development

Career progression opportunities

Friendly and supportive working env

Job summary

Hirevo Recruitment seeks an O&M Administrator / Coordinator in Liskeard, Cornwall to join a growing renewable energy contractor. The role is office-based with occasional site visits and a starting salary of £28,000 DOE.

You will support day-to-day maintenance delivery, coordinate planned and reactive works, prepare client reports, and maintain accurate compliance records across UK projects.

Qualifications

• Minimum of 2 years' experience in an administration, coordination or scheduling role.
• Strong Microsoft 365 skills, particularly Outlook, Excel and Word.
• Excellent attention to detail and written communication skills.
• Highly organised with the ability to manage multiple priorities and deadlines.
• Professional and confident communicator with strong customer service skills.

Responsibilities

• Schedule and plan maintenance activities across multiple renewable energy sites.
• Coordinate engineer visits, site access, permits and inductions.
• Raise purchase orders and support invoicing processes.
• Produce professional client reports using company templates.
• Log faults, track resolutions and manage compliance records.
• Communicate with clients via phone and email to provide updates.

Skills

Microsoft 365

Communication

Organisation

Attention to detail

Customer service

Tools

Outlook

Excel

Word

PowerPoint

Job description

Job Description

O&M Administrator / Coordinator

Liskeard, Cornwall (office-based with occasional site visits)

Salary: From £28,000 DOE

Full Time | 40 Hours per Week | Monday to Friday

Permanent Position

O&M Administrator / Coordinator

My client, a leading renewable energy contractor based in Cornwall, is looking to recruit an organised and proactive O&M Administrator / Coordinator to join their growing Operations & Maintenance team.

This is an excellent opportunity to join a successful business operating at the forefront of the renewable energy sector, supporting solar PV, battery storage, EV charging and renewable energy infrastructure projects across the UK.

Working closely with engineers, clients and suppliers, you will be responsible for ensuring maintenance contracts are delivered efficiently, coordinating planned and reactive works, producing client reports and maintaining accurate compliance records.

The Role

As the O&M Administrator / Coordinator, you will play a key role in supporting the day-to-day delivery of maintenance contracts. Acting as the central point of coordination, you'll ensure visits, inspections, reports and remedial works are managed effectively whilst providing excellent customer service to clients.

Key Responsibilities

Scheduling & Planning

• Manage planned preventative maintenance (PPM) schedules across a portfolio of renewable energy sites.
• Coordinate engineer visits, site access arrangements, permits and inductions.
• Arrange subcontractors, access equipment and materials required for maintenance works.
• Ensure contractual service schedules are delivered on time.

Reporting

• Collate engineer inspection reports, testing data and site photographs.
• Produce professional client reports using company templates.
• Chase outstanding information and ensure documentation is complete and accurate.
• Prepare performance summaries and highlight underperforming systems to management.

Fault & Reactive Maintenance Management

• Log and manage faults reported by clients or identified through monitoring systems.
• Raise jobs and track them through to successful resolution.
• Coordinate rectification works and client approvals.
• Manage warranty claims with manufacturers and suppliers.

Contract & Commercial Administration

• Maintain accurate contract records, including service levels and renewal dates.
• Raise purchase orders and support invoicing processes.
• Assist with maintenance proposals and tender submissions.

Compliance & Record Keeping

• Maintain site asset registers and technical documentation.
• Track testing schedules, certifications and compliance requirements.
• Ensure RAMS, permits and safety documentation are in place before site visits.
• Support quality, environmental and accreditation audits.

Client Communication

• Act as the primary day-to-day contact for maintenance clients.
• Provide updates on planned works, site visits and remedial actions.
• Deliver a professional and responsive service via telephone and email.

About You

Essential Requirements

• Minimum of 2 years' experience in an administration, coordination or scheduling role.
• Strong Microsoft 365 skills, particularly Outlook, Excel and Word.
• Excellent attention to detail and written communication skills.
• Highly organised with the ability to manage multiple priorities and deadlines.
• Professional and confident communicator with strong customer service skills.

Desirable Experience

• Renewable energy, electrical contracting, facilities management or building services experience.
• Familiarity with solar PV systems or monitoring platforms.
• Experience working alongside engineers or technical teams.
• Understanding of RAMS, permits and health & safety documentation.
• Experience supporting NHS, university or other public-sector clients.
• Full UK driving licence.

What's on Offer?

• Competitive salary with annual review
• Company bonus scheme
• 22 days holiday plus bank holidays
• Workplace pension
• Ongoing training and development
• Career progression opportunities
• Friendly and supportive working environment
• Opportunity to contribute to the UK's transition to renewable energy

My client is an equal opportunities employer and welcomes applications from candidates of all backgrounds and experiences.