Nursery Clerical Admin, Band 2

Gloucestershire Hospitals NHS Foundation Trust; Gloucester; On-site; GBP 6,000 - 9,000; Part time

Job summary

Gloucestershire Hospitals NHS Foundation Trust is seeking a part-time administrative assistant to join our nursery team. This 8-hours-per-week role includes maintaining the children’s register, data entry, answering the phone and general office duties.

The post requires a Tuesday morning shift of 4 hours, with flexible hours for the remaining time. You will work under the Nursery Manager and Deputy, supporting colleagues and ensuring a smooth, child-centred service.

Qualifications

• GCSE English and Maths (or equivalent) requirement.
• Experience in childcare settings preferred.
• Ability to work on own initiative and as part of a team.

Responsibilities

• Undertaking typing tasks as requested by the Manager or Deputy.
• Clerical tasks such as photocopying and answering the telephone, to support the team.
• Collation tasks: preparing meeting papers and parent packs as needed.
• Prioritising workload and covering colleagues during absences or annual leave.
• Communicate effectively across departments and with staff at all levels.

Skills

Communication skills

Teamwork

Initiative

Education

GCSE English and Maths

Job description

Current jobs at Gloucestershire Hospitals

At Gloucestershire Hospitals, our people are at the heart of everything we do. As the county’s largest employer, we are proud to provide high-quality acute, elective, and specialist services to more than 650,000 people across our county. Our care is delivered across Gloucestershire Royal, Cheltenham General and Stroud Maternity Hospital.

With over 9,000 employees representing more than 95 nationalities, bringing together a mix of cultures and experiences to the care that we deliver. Whether you’re beginning your NHS journey or looking to take the next step in your career, this is an exciting time to join us. We’re investing heavily in innovation, research, and transformation, with more than 100 active clinical studies and major developments underway across our hospitals.

We take pride in working as one team, driven by a shared ambition to grow, develop, and continually improve. Every contribution is valued and by combining our collective strengths, we support not only our diverse communities but one another. You can expect a warm, supportive culture and colleagues who are passionate about teamwork, professional development and delivering exceptional care. We offer structured development programmes, mentoring and leadership opportunities to help you progress in your career.

We are committed to fostering an inclusive environment where everyone feels they belong. By joining our Trust, you will benefit from a comprehensive package that includes flexible working opportunities, generous annual leave, the NHS pension scheme, competitive bank rates, local discounts, access to on-site nurseries, reduced public transport costs, reward and recognition schemes and a wide range of health and wellbeing initiatives.

Be part of Gloucestershire Hospitals, explore your future with us today.

Job overview

This position is for 8 hours per week and must include a Tuesday morning for 4 hours but other hours/day is negotiable

Under the direction of the Nursery Manager or Deputy, you will provide general administrative support. Duties include the completing children’s register, weekly breakdown sheet, recording of nursery data, answering the phone and other office duties. The post holder will be required to work as part of a team and have a flexible attitude to work and provide cross cover during periods of staff absence.

Main duties of the job

Undertaking typing tasks as requested by the Manager or Deputy

Clerical tasks as required i.e. photocopying, answering the telephone, etc to support team members.

Undertaking collation tasks when required, such as photocopying and distributing meeting paperwork, making up parent packs, etc

Undertake work when requested by the Manager or Deputy as well as prioritising workload appropriately

Communicate inter-departmentally with all levels of staff

On the request from the Senior Manager or Manager you may be required to cover colleagues during absences/annual/sick leave etc. You may also be required to undertake job rotation for cross cover as well as for development and training purposes

Undertake any other appropriate duties, commensurate with the role as required at the request of your line manager.

Working for our organisation

We take pride in placing people at the centre of everything we do, working together as a united team. Driven by a shared ambition to continually grow, develop, and learn, we recognise and value every contribution. By combining our experience and skills, we not only support our vibrant, diverse communities, but also support one another.
With a team of over 9,000 employees, we are proud to be the largest employer in Gloucestershire and rank among the top 10 largest Trusts in the South West region. By joining our Trust, you will benefit from an excellent package that includes exclusive benefits, flexible working opportunities and the chance to gain valuable experience in one of our innovative hospitals. As well as generous annual leave allowance, access to the excellent NHS pension scheme, competitive bank rates, discounts at local shops and restaurants, access to two on-site nurseries, discounted public transport, reward and recognition and a range of health and wellbeing initiatives to support you.

Detailed job description and main responsibilities

Please refer to attached Job description and person specification for more information of the role for this position.

Person specification

Qualifications

• GCSE Grade c/4 in English and Maths, or equivalent (e.g. Functional Skills Level 1 Literacy & Numeracy)

Experience

• Previous experience of working within a childcare setting

Knowledge, skills and abilities

• Are highly motivated
• Good communication skills and to get on well with children and adults to communicate effectively
• Demonstrates what it meant by and the factors which contribute to a safe environment
• Ability to work on own initiative, independently and as part of a team
• A knowledge and understanding of Ofsted’s Full Day care National Standards

Qualities

• Be polite when talking to parents/guardians, staff members and visitors
• Treating people with dignity and respect

We reserve the right to expire vacancies prior to the advertised closing date once a sufficient number of applications have been received.

You will only be contacted by the Recruitment Team via email if you are shortlisted for this post. Please ensure therefore that you check your e-mail account regularly.

If you require sponsorshipfor a visa to work in the UK, to avoid disappointment, please check to ensure you are eligible under theUKVI points based system

Employer certification / accreditation badges

This post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service.