Nursery Administrator

Teaching Vacancies; Exeter; On-site; GBP 18,000 - 23,000; Full time

Job summary

Teaching Vacancies in Exeter is seeking a capable Nursery Administrator to support families and ensure smooth nursery operations. You will join a caring team to manage admissions, records and funding processes, while upholding safeguarding and data protection standards.

The role focuses on delivering excellent customer service, accurate documentation, and collaboration with staff and external agencies to create a welcoming environment for children and families.

Qualifications

• Experience supporting families and children.
• Highly organized with ability to manage multiple priorities.
• Clear, warm, professional communication.
• Attention to detail and accurate record keeping.
• Confident with IT systems and admin processes.
• Ability to handle sensitive information confidentially.
• Proactive, adaptable and able to use initiative.
• Value teamwork and building positive relationships.
• Understands safeguarding and child welfare.
• Wants to contribute to a welcoming nursery community.

Responsibilities

• Coordinate nursery admissions, bookings and waiting lists.
• Support families with enquiries and provide excellent customer service.
• Maintain accurate pupil records, attendance data and nursery registers.
• Administer Early Years funding and support parents with funding processes.
• Prepare invoices, monitor payments and maintain financial records.
• Help ensure staffing arrangements and operational processes run smoothly.
• Work closely with nursery staff, school leaders and external agencies.
• Support compliance with safeguarding, data protection and school procedures.
• Contribute to a positive, organised and welcoming environment for children and families.

Skills

Family support

Organised

Clear communication

Attention to detail

IT proficiency

Discretion

Proactive

Teamwork

Safeguarding

Inclusive practice

Job description

What skills and experience we're looking for

Be a part of giving every child the best possible start...

At our nursery, a child's journey begins long before they walk through the door.

It starts with a parent making an enquiry. A nursery place being carefully arranged. Funding being processed correctly. Important information being recorded accurately. The reassuring support that helps families feel welcomed, informed and confident.

These moments matter.

We are seeking an organised, proactive and approachable Nursery Administrator to join our team. This is a role with real purpose, helping to ensure our nursery runs smoothly while supporting young children and their families at an important stage of their educational journey.

We are looking for someone who:

• enjoys working with and supporting families and children
• is highly organised and able to manage multiple priorities
• communicates clearly, warmly and professionally
• has excellent attention to detail and takes pride in accurate record keeping
• is confident using IT systems and administrative processes
• can handle sensitive information with discretion and confidentiality
• is proactive, adaptable and able to use their own initiative
• values teamwork and building positive working relationships
• understands the importance of safeguarding and child welfare
• wants to contribute to a welcoming and inclusive nursery community

In this role, you will:

• coordinate nursery admissions, bookings and waiting lists
• support families with enquiries and provide excellent customer service
• maintain accurate pupil records, attendance data and nursery registers
• administer Early Years funding and support parents with funding processes
• prepare invoices, monitor payments and maintain financial records
• help ensure staffing arrangements and operational processes run smoothly
• work closely with nursery staff, school leaders and external agencies
• support compliance with safeguarding, data protection and school procedures
• contribute to a positive, organised and welcoming environment for children and families

What the school offers its staff

In return, you will join a caring and dedicated team where your work is valued and where the contribution you make behind the scenes has a direct impact on the experiences of children and families every day.

Because small actions can make a big difference. A query is answered. A place is secured. A family feels supported. And a child gets the very best start.

Further details about the role

Interview Date: Thursday 19th November 2026

The Trust is committed to safeguarding and promoting the welfare of children and young people, this role involves directly working with children and significant contact with children, and therefore we expect all staff and volunteers to share the same commitment. Please ensure a full work history is completed in your application form including any gaps of employment. Applicants will be required to complete satisfactory enhanced Disclosure and Barring Service check for this post prior to commencement. This post is exempt from the Rehabilitation of Offenders Act (ROA) 1974.

The Trust is an equal opportunities employer.

If successfully shortlisted the HR Department will also be conducting an individual online search including your ‘name, education and employment’, to demonstrate due diligence following ‘Keeping Children Safe in Education’ guidance. The search will not form part of the actual shortlisting process and any concerns arising from the search will be discussed directly with you.

Commitment to safeguarding

We are committed to safeguarding and promoting the welfare of children and young people and expect all staff and volunteers to share this commitment. The successful applicant will be subject to an enhanced DBS check. This role also requires the ability to fulfil all spoken aspects of the role with confidence and fluency in English.