Neurosurgery Medical Secretary

NHS; Sheffield; On-site; GBP 26,000 - 30,000; Full time

Job summary

A leading healthcare provider is seeking a Medical Secretary to support the neurosurgery team at the Royal Hallamshire Hospital. This role involves managing theatre schedules, patient pathways, and administrative tasks to ensure high-quality care for patients. Opportunities are available for both part-time and full-time contracts.

Benefits

Commitment to professional development

Flexible working patterns

Qualifications

• Experience in an administrative/clerical role within the NHS.
• Experience dealing with patients or the public over the phone.
• Good computer skills with Microsoft packages.

Responsibilities

• Arrange and book theatre lists for neurosurgery.
• Manage patient pathways and waiting lists.
• Type patient correspondence and maintain records.

Skills

Communication

Organizational skills

Computer skills

Education

GCSEs including English and Mathematics at grades C or above

A Level standard or equivalent

Tools

Microsoft Word

Microsoft Excel

Lorenzo application

Job description

Job summary

Clinical Neuroscience is based at the Royal Hallamshire Hospital (RHH) and is the service provider for South Yorkshire, North Derbyshire, North Lincolnshire and North Nottinghamshire servicing a population in excess of 2.2 million. The Neuroscience Directorate includes, Neurosurgery, Paediatric Neurosurgery and Stereotactic Radiosurgery, Neurology, Neuropsychology and Neurophysiology. There are 51 Neurosurgical beds on N Floor and critical care facilities are housed on K floor. Paediatric services are provided at the Sheffield Children's Hospital.

The fundamental goal is to improve the quality of care offered to the neurologically impaired patients so that they can live as productive and independent lives as possible.

The role of Medical Secretary is varied however the core values of the role are to provide a comprehensive and efficient secretarial service to the consultant neurosurgeon team. Ensuring that the neurosurgery theatre lists are fully utilised and that neurosurgery patients are appropriately managed through their care pathways adhering to National Waiting Time targets.

We have 2 vacancies available:

• 1x Permanent, Part time - 18 hrs a week
• 1x Fixed term, Full time - 37.5 hrs a week

Main duties of the job

• Arrange and book theatre lists
• Liaise with the inpatient Service Co-ordinator and Neurosurgery Operational Manager to ensure that sufficient theatre lists are available
• Manage the relevant in-patient waiting list, ensuring adherence to the Trust and National waiting list policies and procedures.
• Arrange hospital admissions for neurosurgery patients. This will include arranging pre-operative assessments and admission dates.
• Ensure that the relevant equipment is available for operative cases, as directed by the consultant.
• Be the first point of contact for queries
• Type patient correspondence and accurately maintain records of patient correspondence.
• Maintain an effective investigation tracking system using the Trust Lorenzo application.
• Take ownership of individual patient pathways and to make sure relevant comments are added to the relevant
• Information Services tracking systems on a regular basis.
• Liaise with the Clinic Support Team regarding outpatient appointments as necessary.

About us

You will be working for an organisation which values and respects all its staff and the community it serves. The Trust is a leader in the NHS and research sectors and provides excellent benefits for its staff. This includes commitments to professional development but also many policies to support employees in balancing their personal and professional lives.

This vacancy is advertised on a fixed term contract basis for a period of 6 months due to the post being recruited as part of a limited term funding within the Trust. The fixed term contract status of the post holder will be reviewed in accordance with the Trust's legal obligations regarding fixed term contracts taking into consideration the requirement for the post to be maintained as a part of the project's implementation and the timescales associated with this.

Please also note any secondment must first be agreed with your current line manager.

Please note this advertisement is for both permanent and fixed term/secondment opportunities.

Please note this advertisement is for both full time and part time opportunities.

Details Date posted

22 May 2025

Pay scheme

Agenda for change

Band

Band 4

Salary

£26,530 to £29,114 a year pa/pro rata for part time staff

Contract

Permanent

Working pattern

Full-time, Part-time, Flexible working

Reference number

190-0360-DIR

Job locations

Royal Hallamshire Hospital

Sheffield

S10 2JF

Job description Job responsibilities

Please view the attached Job Description and Person Specification documents for full details regarding this post.

When completing your application please ensure that you clearly demonstrate how you meet the role criteria.

Job description Job responsibilities

Please view the attached Job Description and Person Specification documents for full details regarding this post.

When completing your application please ensure that you clearly demonstrate how you meet the role criteria.

Person Specification Qualifications Essential

• Educated to GCSE level including English and Mathematics at grades C or above or equivalent qualifications/experience.

Desirable

• Educated to A Level standard or equivalent qualifications/experience.
• RSA/OCR stage III (or equivalent qualification/experience) word processing or audio typing

Experience Essential

• Experience in an administrative/clerical role within the NHS.
• Experience of dealing with patients or members of the public over the telephone.

Desirable

• Experience of working with patient pathways and the 18-week referral to treatment target.
• Experience of managing a waiting list.
• Experience of STH Trust data systems.
• Audio typing experience
• Knowledge of medical terminology

Special Skills/Aptitudes Essential

• Good computer and keyboard skills with the ability to use Microsoft packages including Word and Excel.
• Excellent communication and organisational skills.
• Assertive and able to work productively with members of staff at all levels.
• Accuracy of spelling and grammar

Desirable

• Methodical approach to work
• Accurate when dealing with data

Further Training Essential

• Digital dictation/Transcription training
• Clear understanding of patient confidentiality

Desirable

• Awareness of medical records issues e.g. Data Protection.
• Trained in the use of Lorenzo

Other Factors Essential

• Ability to work efficiently on own initiative and as part of a team.

Person Specification Qualifications Essential

• Educated to GCSE level including English and Mathematics at grades C or above or equivalent qualifications/experience.

Desirable

• Educated to A Level standard or equivalent qualifications/experience.
• RSA/OCR stage III (or equivalent qualification/experience) word processing or audio typing

Experience Essential

• Experience in an administrative/clerical role within the NHS.
• Experience of dealing with patients or members of the public over the telephone.

Desirable

• Experience of working with patient pathways and the 18-week referral to treatment target.
• Experience of managing a waiting list.
• Experience of STH Trust data systems.
• Audio typing experience
• Knowledge of medical terminology

Special Skills/Aptitudes Essential

• Good computer and keyboard skills with the ability to use Microsoft packages including Word and Excel.
• Excellent communication and organisational skills.
• Assertive and able to work productively with members of staff at all levels.
• Accuracy of spelling and grammar

Desirable

• Methodical approach to work
• Accurate when dealing with data

Further Training Essential

• Digital dictation/Transcription training
• Clear understanding of patient confidentiality

Desirable

• Awareness of medical records issues e.g. Data Protection.
• Trained in the use of Lorenzo

Other Factors Essential

• Ability to work efficiently on own initiative and as part of a team.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Additional information Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Employer details Employer name

Sheffield Teaching Hospitals NHS Foundation Trust

Address

Royal Hallamshire Hospital

Sheffield

S10 2JF

Employer's website

https://www.sth.nhs.uk (Opens in a new tab)

Employer details Employer name

Sheffield Teaching Hospitals NHS Foundation Trust

Address

Royal Hallamshire Hospital

Sheffield

S10 2JF

Employer's website

https://www.sth.nhs.uk (Opens in a new tab)