Music Adminstrator

IPSWICH SCHOOL; Ipswich; Presencial; GBP 18.000 - 22.000; Jornada completa

Descripción de la vacante

Ipswich School invites applications for a Music Administrator to manage day‑to‑day music department administration, event logistics, room bookings and financial tracking.

Based within the Britten Faculty of Music, you will support Visiting Music Teachers, coordinate timetables, liaise with staff, parents and pupils, and supervise the Music Administration Assistant.

Formación

• NVQ Level 2/3 in Business Administration or equivalent.
• GCSE English and Maths (minimum).
• Proficiency in MS Office Suite or Google Workspace.

Responsabilidades

• Parent and pupil liaison for queries regarding lessons, instrument hire, trial lessons and music scholarship auditions.
• Financial and resource management: maintain income/expenditure records, process invoices, liaise with bursary.
• Coordinate Visiting Music Teachers (VMTs) and administration of lessons, timetabling and student allocations.
• Provide daily administrative support to Director of Music and other staff to realise the department's vision.

Educación

NVQ Level 2/3 in Business Administration

GCSE English and Maths

Herramientas

MS Office Suite / Google Workspace

Descripción del empleo

• Ipswich School
• Address:Ipswich, Suffolk IP1 3SG
• Salary:£19,603 per annum
• Hours:35 hours per week, 35 weeks per year plus an additional 10 days during school holidays
• Contract:Permanent, required as soon as possible
• Reference:5595

Music is at the heart of cultural life at Ipswich School. Operating from our purpose-built Music building within the Britten Faculty of Music, our vibrant department supports hundreds of pupils across both the Senior and Preparatory Schools, 25 Visiting Music Teachers (VMTs), and an expansive calendar of concerts, tours, and

external performances.

As the central point of contact for staff, parents, pupils, and external venues, the Music Administrator leads the day-to-day administrative coordination of our bustling department. This key support role is responsible for overseeing music administration, event logistics, room bookings, financial tracking, VMT coordination, and line managing the Music Administration Assistant to deliver high-quality musical experiences for young people.

Your responsibilities

• Parent and Pupil Liaison: Act as the primary contact for parent queries regarding instrumental lessons, instrument hire, trial lessons, and music scholarship auditions.


• Financial and Resource Management: Maintain departmental income/expenditure records using iFinance, process invoices, handle instrument repair/hire administration, and liaise with the Bursary.


• Visiting Music Teachers: Manage all aspects of Visiting Music Teachers (VMTs) and the administration of individual music lessons, including advising on timetabling, VMT induction, student allocations, and ongoing


• day to day liaison.


• Department Support: Provide high-level daily administrative assistance to the Director of Music and other music staff to support the successful realisation of the department's vision.

What you will need

• NVQ Level 2/3 in Business Administration (or equivalent demonstrable


• experience).


• Proficiency in MS Office Suite (Word, Excel, Outlook) or Google Workspace (Docs, Sheets, Gmail).


• Minimum GCSE Grade C/4 in English and Maths.

What we will offer you

For over 600 years Ipswich School has inspired young people to discover their potential, develop their character and leave us ready to make a positive contribution to the world.

None of this would be possible without our people. From teachers and teaching assistants to catering, estates, administration, finance admissions and support staff, every colleague plays an important role in creating the exception experiences that define an Ipswich School education.

We are proud of our welcoming community, ambitious culture and collaborative approach. Together, we strive for excellence, support one another and continually looks for ways to improve.

When you join Ipswich School, you’re joining more than a workplace. You’re becoming part of a community that values professionalism, kindness, ambition and opportunity.

To find out more, please contact HR by calling 01473 408300.

Closing date

12 pm, 30 October 2026.

Interview date

9 November 2026.