Multi-Site Operations Coordinator

Oculus Legal Group; Greater London; On-site; GBP 25,000 - 35,000; Full time

Benefits offered by this job

Opportunity for development

Broad exposure across operations and projects

Varied work environment

Job summary

A London-based law firm is looking for an Operations Assistant to support the Operations Manager across multiple office locations. This newly created role focuses on operational coordination and consistent processes. Applicants should have 1-3 years in a relevant administrative or operations role, excellent organisational skills, and strong communication abilities. This position offers a chance to develop professionally within a varied environment, contributing to impactful projects and internal operations.

Qualifications

• 1-3 years’ experience in an administrative, operations, or office support role.
• Highly organised with strong attention to detail.
• Able to manage multiple tasks across different locations.

Responsibilities

• Supporting day-to-day operations across multiple office locations.
• Assisting in maintaining consistent office standards and procedures.
• Coordinating office maintenance issues and liaising with internal teams.
• Supporting office resourcing, supplies, and ordering processes.
• Maintaining supplier records and assisting with procurement.
• Tracking office-related spend and follow-ups.
• Assisting with onboarding and offboarding processes.
• Maintaining internal systems and asset registers.
• Supporting internal projects and firm-wide initiatives.

Skills

Organisation

Attention to detail

Communication

Stakeholder coordination

Proactivity

Tools

Excel

Job description

A London-based law firm is looking for an Operations Assistant to support the Operations Manager across multiple office locations. This newly created role focuses on operational coordination and consistent processes. Applicants should have 1-3 years in a relevant administrative or operations role, excellent organisational skills, and strong communication abilities. This position offers a chance to develop professionally within a varied environment, contributing to impactful projects and internal operations.