Motorsport Events Coordinator — Flexible Hours

Silverstone; Silverstone; On-site; GBP 22,000 - 32,000; Full time

Job summary

Silverstone is seeking an organised Events Administrator to join our Public Events team, delivering 40+ world-class events at Silverstone. You’ll support the Head of Public Events and provide efficient operational and administrative backing for motorsport and leisure events.

You’ll hit the ground running with diary management, meeting coordination, and presentation support, while helping with budgets, POs, and event briefings. A hands-on, proactive approach is essential.

Qualifications

• Minimum of 1 year’s experience working in an office environment.
• Strong IT skills, particularly in Microsoft Word, Teams, Outlook, Excel and PowerPoint.
• Excellent customer service and interpersonal skills.
• Ability to work to deadlines and under pressure in a small team.

Responsibilities

• Provide organisational assistance, including proactive and complex diary management, coordinating meetings, prioritising competing commitments and resolving scheduling conflicts
• Prepare meeting agendas and materials, attend meetings, take minutes and track actions through to completion
• Support in the preparation of presentations, coordinating Microsoft Teams and conference calls, and providing ad-hoc project assistance
• Coordinate Microsoft Teams meetings, conference calls and travel arrangements, alongside supporting presentations, reports and ad-hoc projects
• Act as a key point of contact for internal and external stakeholders, ensuring smooth communication and efficient day-to-day organisation
• Assist with team management, including scheduling meetings, managing calendars
• Take ownership of the team holiday calendar, monitoring leave requests, balancing absences to maintain adequate team coverage, and ensuring leave is recorded accurately.
• Take the lead on the weekly team update slides working with the team to ensure updated in a timely manner
• Offer administrative support in tasks such as raising purchase orders (POs), processing invoices, payment requests and updating budgets
• Coordinate team expenses, ensuring claims are reviewed and signed off before being submitted to Finance for processing
• Manage the events inbox, responding to inquiries and delegating as appropriate. Assist with event delivery by coordinating meal vouchers, fuel cards, minibuses, and compiling event briefings and debriefs as and where required.
• Provide administrative support for major event operational plans, ensuring documents are updated ahead of the event, reviewed and signed off within agreed timescales, and final versions are printed and prepared for use in Event Control
• Ensure the timely and accurate completion of all departmental reports
• Support the team in sourcing, coordinating and administering supplier and contractor requirements
• Raise purchase orders as required
• Support the collection and administration of contractor accreditation, risk assessments and method statements
• Provide support to the Corporate Events and British Grand Prix (BGP) teams, assisting with pre-event planning, event delivery, and project coordination.

Skills

Diary management

MS Office

Communication

Customer service

Teamwork

Attention to detail

Deadline-driven

Job description

Silverstone is seeking an organised Events Administrator to join our Public Events team, delivering 40+ world-class events at Silverstone. You’ll support the Head of Public Events and provide efficient operational and administrative backing for motorsport and leisure events.

You’ll hit the ground running with diary management, meeting coordination, and presentation support, while helping with budgets, POs, and event briefings. A hands-on, proactive approach is essential.