Minute Taker / Admin (Hybrid)

JobsTrackR; West Alvington; Hybrid; GBP 27,000 - 31,000; Full time

Job summary

JobsTrackR in Plymouth is seeking a Minute Taker / Admin on a hybrid basis. You will take minutes at child protection meetings and other CYP statutory meetings, ensuring accuracy and timely distribution.

The role involves supporting the independent chair, recording attendees, updating the written child protection plan, data entry into the IT system, and contributing ideas for service improvement.

Qualifications

• Experience taking minutes in formal meetings is preferred.
• Attention to detail and accuracy in recording information.

Responsibilities

• Take minutes of child protection and other CYP statutory meetings.
• Summarise information accurately for minute documents within timescales.
• Support the independent chair in updating the written child protection plan during meetings.
• Record attendees and their contact details accurately.
• Input minutes data into the IT system and maintain records securely.
• Suggest improvements to improve efficiency and customer experience.

Skills

Minutes taking

Admin support

Data entry

Attention to detail

Continuous improvement ideas

Tools

IT system

Microsoft Office

Job description

Minute Taker / Admin (Hybrid) needed inPlymouth, £13.90ph

PAYE - Reference: OR117186

• 2 days in the office 3 days at home however would need flexibility around thisMinutes/notes produced to departmental timescale
• Quality and accuracy of minutes/notes confirmed by independent chairs/managers Key activities
• Taking minutes of child protection meetings and other CYP statutory meetings, and summarising information accurately to produce a high quality minute document within departmental timescales (60%)
• Supporting the independent chair in creating/updating the written child protection plan during the meeting (10%)
• Working alongside the independent chair to ensure appropriate abridgements are made for young people and family members (10%)
• Ensuring accurate recording of meeting attendees, including their contact details (5%)
• Supporting the Independent Chairs in ensuring information is securely handled during the meeting and afterwards (5%)
• Inputting data relating to the minutes accurately into the IT system (5%)
• Proactively provide suggestions to the team on measures to improve the service in terms of efficiency, customer experience and best practice- supporting a continuous improvement ethos (5%)
• Carry out other duties appropriate to the grade of the post

This is a full time role on a temporary contract basis.

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