Lead Administrator- CPU Minute Taker

Bolton Council; Bolton; On-site; GBP 16,000 - 17,000; Part time

Job summary

Bolton Council is seeking an experienced minute taker to join the Child Protection Unit administration team. You will work closely with Independent Reviewing Officers, preparing accurate minutes and supporting conference administration.

The role requires precise minute taking, strong literacy, and the ability to manage multiple agencies within statutory timelines. Training will be provided, and the post is permanent, with part-time hours across three days.

Qualifications

• NVQ Admin Level 3 or equivalent OR proven experience in an administrative role.
• Proven experience in an administrative role is required.

Responsibilities

• Take comprehensive minutes at conferences or multi-agency meetings.
• Arrange Initial and Review conferences, setting up virtual and face-to-face meetings.
• Collate reports for conferences and distribute minutes within statutory timelines.
• Record, process and monitor payments and financial procedures where required.

Skills

Communication

Teamwork

Organisational skills

Literacy

Education

NVQ Admin Level 3

Tools

Word

Excel

Outlook

Job description

Grade D scp 6 £26,847 to scp 11 £29,071, pro rata £16,108 to £17,442
Contract: permanent
Hours: 22.2 per week, across three days, Monday, Tuesday and Friday
Essential qualifications: NVQ Administration Level 3 or equivalent OR proven experience of working in an administrative role
Interview date: TBC
For further information about this role, contact: [e-mail]

Unfortunately, we are unable to offer sponsorship for this role.

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The Role

We have an exciting opportunity for an experienced minute taker to join the ‘Bolton Family’ and be a part of our administration team supporting the Child Protection Unit. You will work closely with the Independent Reviewing Officers (IRO’s) who chair the conferences, and other members of the team.

The Child Protection Unit work within the Bolton Family Framework to support children and families in Bolton achieve better outcomes, and our partners and professionals are paramount to this success.

The Lead administrator is key to ensuring the smooth running of conferences and the role is exciting and varied. Duties include (but are not limited to): Assisting with arranging and organising the Initial and Review conferences, setting up virtual and face to face meetings and collating reports for conferences, taking comprehensive minutes of the meetings, and the distribution of minutes and outcome to conference attendees within statutory timelines.

An important aspect of the role is taking complex, multi-agency minutes of the conferences so experience of accurate and efficient minute taking experience is essential to the role. Full training on processes and systems will be given to support the successful candidate in fulfilling the role.

About You

You will demonstrate effective communication skills in order to present information both verbally and in writing. You will have the ability to work as part of a team and under your own supervision. You should be able to demonstrate effective organisational skills, with the ability to plan, develop and prioritise your work. You must possess accurate literacy skills to ensure correct information is collated and processed and have good systems skills.
Experience of using a range of computer software packages to produce accurate, well-presented documents is essential, as is a demonstrable ability to handle cash and be able to record and monitor payments in line with financial procedures. Possesses excellent literacy skills to ensure correct information is collated and processed and be proficient in the use of packages such as Word, Excel and Outlook.
You will have experience of taking comprehensive minutes at conferences or multi agency meetings.

About Us
This is your opportunity to join us at an exciting time as we have strong ambitions for the borough.

Bolton is a great place to work. We are a welcoming organisation that wants to contribute to a place where people feel active, connected and prosperous. We are passionate about improving the outcomes and experience of Bolton people. We want Bolton to be a vibrant place built on strong cohesive communities, successful businesses and healthy, engaged residents.

As an employer we want to thank our employees for their hard work and commitment, by giving them the opportunity to access a range of exclusive rewards and benefits, including discounts and exclusive gym membership prices and salary sacrifice schemes. In addition, we offer a generous annual leave allowance, flexible work opportunities, access to a Pension Scheme, as well as a range of employee wellbeing and support services.

Our Values are really important to us, read all about them below, along with all our great staff benefits, the job description/person specification for the role and the important legal bits, and our Top Tips too.

This post is a designated customer facing role under the fluency duty and requires a specified level of spoken English as per the person specification.

This organisation has signed up to the Greater Manchester Continuous Service Commitment. That means we will recognise your continuous or ‘unbroken’ service in any Greater Manchester local authority or NHS organisation that has signed the commitment, Transport for Greater Manchester, Greater Manchester Fire and Rescue Service or Greater Manchester Combined Authority, giving you access to our service-related benefits. Please see the home page of greater.jobs for more information.

For more information about working for Bolton Council, please see greater.jobs; for advice and support with your application, contact [e-mail]

Supporting Documents

• job description and person spec
• Documents for Right to Work
• Staff Benefits
• Our Values & Behaviours
• Privacy Notice
• Top Tips