Merchandising Admin Assistant

Footasylum; Manchester; On-site; GBP 25,000 - 38,000; Full time

Job summary

Footasylum is seeking a detail‑oriented merchandising professional in the UK to manage orderbooks, update delivery schedules and reconcile supplier data. You will monitor store stock, support online listings, and prepare weekly reports for merchandisers and trading teams.

The role requires strong Excel skills, proactive planning and the ability to communicate insights in cross‑functional meetings. You will contribute to stock flow and seasonal planning across stores and online channels.

Responsibilities

• Orderbook management, updating the delivery schedule with the most up to date ETA/Availability provided by the suppliers.
• Collate, check and upload price amendments.
• Reconcile supplier orderbooks and ensure any anomalies are communicated and rectified in a timely manner.
• Allocate stock to the appropriate stores, supporting sales potential and store performance.
• Monitor store stock levels and adjust replenishment in line with current sales trends.
• Produce and distribute weekly reports to support the merchandising and trading teams.
• Regularly check product is accurately listed on online channels.
• Share key insights and actions in weekly and quarterly trade meetings, highlighting risks and opportunities.
• Process weekly stock transfers in conjunction with Asst Merch to maintain optimal stock flow.
• File maintenance and general housekeeping.
• Develop awareness of product and strategy through store visits and create reports to share with the wider team.
• Ensure all deadlines are met in accordance with the buying calendar.
• Work collaboratively with internal teams to build good relationships, improve performance and promote best practices.
• Planning, analytical and IT skills, including proficiency in excel.
• Self-motivated and determined with a pro-active mindset.
• Good judgement and decision-making skills.
• Passionate about product, with strong market and brand awareness.
• Discreet, professional with excellent communication skills.
• Exceptionally organised, methodical and efficient.
• No two days are the same. We encourage autonomy, creativity, imagination and ambition to be fuelled by the core principle that we create an environment for our colleagues to be successful. People who are motivated by being part of a successful team, whilst having the opportunity to express their passion and make a difference are who we want. We have a high performing, energetic environment and we want you to be a part of it.
• With a globally curated assortment of designers and brands, SEVENSTORE offers a unique collection of clothing, footwear and accessories from luxury fashion houses, archetypal contemporaries, and collaborative behemoths to the forefront of fashion, with the aim of bringing retail, creativity, and distinctive storytelling into one destination.
• From Buying, Merchandise, Creative, Ecommerce and Marketing, the inclusive nature of SEVENSTORE will allow you to stay in communication with the wider team, while the focal point remains within your department. This will help you to achieve goals, surpass targets and bring leading collections of clothing, footwear and accessories to the retail space.
• About Footasylum

Job description

About You

We are looking for someone who understands the ethos, product and culture of SEVENSTORE. You will be passionate about fashion, community and collaboration, with an awareness of globally recognised fashion houses, emerging talent and the cultural landscape that influences our customer. You will be accountable for order book management and updating delivery schedules. You will share key insights and actions in weekly and quarterly trade meetings. You will monitor store stock levels and adjust replenishment accordingly.

Responsibilities

• Orderbook management, updating the delivery schedule with the most up to date ETA/Availability provided by the suppliers.


• Collate, check and upload price amendments.


• Reconcile supplier orderbooks and ensure any anomalies are communicated and rectified in a timely manner.


• Allocate stock to the appropriate stores, supporting sales potential and store performance.


• Monitor store stock levels and adjust replenishment in line with current sales trends.


• Produce and distribute weekly reports to support the merchandising and trading teams.


• Regularly check product is accurately listed on online channels.


• Share key insights and actions in weekly and quarterly trade meetings, highlighting risks and opportunities.


• Process weekly stock transfers in conjunction with Asst Merch to maintain optimal stock flow.


• File maintenance and general housekeeping.


• Develop awareness of product and strategy through store visits and create reports to share with the wider team.


• Ensure all deadlines are met in accordance with the buying calendar.


• Work collaboratively with internal teams to build good relationships, improve performance and promote best practices.


• Planning, analytical and IT skills, including proficiency in excel.


• Self-motivated and determined with a pro-active mindset.


• Good judgement and decision-making skills.


• Passionate about product, with strong market and brand awareness.


• Discreet, professional with excellent communication skills.


• Exceptionally organised, methodical and efficient.


• No two days are the same. We encourage autonomy, creativity, imagination and ambition to be fuelled by the core principle that we create an environment for our colleagues to be successful. People who are motivated by being part of a successful team, whilst having the opportunity to express their passion and make a difference are who we want. We have a high performing, energetic environment and we want you to be a part of it.


• With a globally curated assortment of designers and brands, SEVENSTORE offers a unique collection of clothing, footwear and accessories from luxury fashion houses, archetypal contemporaries, and collaborative behemoths to the forefront of fashion, with the aim of bringing retail, creativity, and distinctive storytelling into one destination.


• From Buying, Merchandise, Creative, Ecommerce and Marketing, the inclusive nature of SEVENSTORE will allow you to stay in communication with the wider team, while the focal point remains within your department. This will help you to achieve goals, surpass targets and bring leading collections of clothing, footwear and accessories to the retail space.


• About Footasylum

We've been the go-to for the freshest trainer and apparel releases since 2005, whether it's big name brands or emerging bedroom labels we've got it covered. With over 65 high-street stores across the UK, we're taking over the high street one step at a time. Founded in 2005 Co-workers 2500 Merchandising & Head Office & Hybrid

Inspired by globally recognised fashion houses next to emerging talents, SEVENSTORE sets out to merge local and global communities. With consumer-focused spaces designed to share experiences through fashion, music, culture and art.

SEVENSTORE is a distinctive destination for retail, creativity and storytelling. We are committed to driving forward the future of fashion and opening opportunities for creative minds.

Diversity We recognise and value the importance of diversity to help make sure we have lots of different perspectives when we are iterating concepts for SEVENSTORE.COM. Diversity for us is about building happy teams full of people that want to learn, be inspired by each other and benefit from our different experiences and backgrounds.