Merchandising Admin Assistant

The Retail Partnership Ltd; London; Hybrid; GBP 22,000 - 27,000; Full time

Job summary

A leading company in the fashion industry is seeking a detail-oriented Merchandising Admin Assistant to support its dynamic merchandising team. This entry-level position plays a key role in the daily operations, including raising purchase orders, liaising with suppliers, and ensuring accurate documentation. The role also offers hybrid working, ideal for someone looking to grow a career in merchandising focused on wholesale.

Qualifications

• Previous experience in merchandising, wholesale, or admin support preferred but not essential.
• Good Excel skills and comfortable working with data.
• Proactive communicator with the ability to build relationships.

Responsibilities

• Support with the raising of purchase orders in line with critical path timelines.
• Monitor delivery schedules to ensure timely dispatch and receipt of goods.
• Compile weekly reports such as order status and shipment tracking.

Skills

Organisational skills

Attention to detail

Excel skills

Data management

Communication

Job description

We are looking for an organised and detail-oriented Merchandising Admin Assistant to join a dynamic merchandising team for a fashion brand.

This entry-level position is essential in supporting the day-to-day operations of the merchandising function. You will work closely with the Merchandisers, suppliers, and internal teams to ensure purchase orders are raised accurately, deliveries are on track, and all documentation is completed and filed in a timely manner.

Based in London, this is a great opportunity for someone looking to develop a career in merchandising with a focus on the wholesale business.

This role offers hybrid working.

Main Responsibilities will include:

Support with the raising of purchase orders (POs) in line with critical path timelines and departmental processes

Liaise with suppliers to confirm order details, delivery windows, and any changes to bookings

Check and track packing lists and shipping documents to ensure accuracy against POs and booking confirmations

Support the merchandising team with order tracking, range admin, and maintenance of internal systems and trackers

Monitor delivery schedules and follow up with suppliers to ensure timely dispatch and receipt of goods

Assist with data entry and maintenance of range plans, order sheets, and product information databases

Support in compiling weekly reports for the team, such as order status, shipment tracking, and delivery summaries

Communicate with allocation and warehouse teams regarding inbound shipments and booking issues

Perform general administrative tasks such as file management, data uploads, and responding to supplier queries

Ad hoc analysis as requested by merchandising team

Person Specifications:

Previous experience in a merchandising, wholesale, or administrative support role preferred but not essential

Strong organisational skills and attention to detail

Good Excel skills and comfortable working with data

Proactive communicator with the ability to build relationships internally and externally

Ability to manage multiple tasks and prioritise effectively

Team player with a willingness to learn and support wherever needed