Meetings and Events Manager

CHM; London; On-site; GBP 35,000 - 40,000; Full time

Job summary

A leading charity focused on tropical medicine seeks a Meetings and Events Manager. This role involves organizing a variety of events, from conferences to webinars, and managing budgets while ensuring successful delivery. The ideal candidate will have strong project management skills, at least three years of relevant experience, and a passion for the charity's mission.

Qualifications

• At least 3 years proven track record of managing and delivering events.
• Strong experience of working with a CRM system.
• Excellent communication skills, both written and verbal.

Responsibilities

• Overall responsibility for the meetings and events programme.
• Manage events from conception to completion.
• Evaluate and report on the success of each event.

Skills

Communication

Project Management

Budget Management

Problem Solving

Education

Degree level education or relevant proven work experience

Tools

CRM system

Online events platforms

Job description

Job title: Meetings and Events Manager
Reports to: Senior Manager, Team and Operations
Hours of work: Full time
Salary: £35,000 to £40,000 according to experience
Location:High Holborn, London (this role is office based located between Russell Square and Chancery Lane)
Job type: Permanent

Job summary

Our client is a Society of over 1,700 members from 100 countries, who work in, or are interested in tropical medicine and global health.

They organise and participate in events as a crucial way of showcasing, discussing, and debating key areas of tropical medicine and global health research and practice. Their range of events are wide. They deliver conferences and webinars, social events, research meetings for early career professionals, and high-profile debates and discussions. They happen across the UK and around the world, both online and in person. Such events add to the impact of this society's work in tropical medicine and global health, but also raise funds to allow them to continue their work as a charity.

The Meetings and Events Manager would lead on the delivery of the organisation's meeting and events strategy. The role requires a self-starter who is excited by the prospect of working on such a broad range of meetings and events. The candidate needs to have excellent communication and relationship building skills, and to be organised, flexible with a great attention to detail. They should be comfortable liaising with venues for meetings space, developing budgets for events, managing logistical aspects of the events programme and setting up new events online and in person.

Main responsibilities

• Overall responsibility for the meetings and events programme, achieving its financial and other goals and KPIs under the existing strategy
• Overall responsibility for the delivery of the events with a focus on expanding global reach, supporting careers, and improving the financial position
• Manage events from conception to completion - delivering events to the highest standard to meet their objectives of success – quality and cost effectiveness
• Attend the Meetings and Events Committee, optimising meetings including helping set the agendas, leading discussions, writing minutes, liaising with the Chair
• Assist to identify, appoint, and manage Scientific Chairs, Committees, and Sub Committees to secure event speakers, secure attendees and sponsors
• Overall management of the income being delivered from ticket sales, sponsorship and other income streams linked to meetings and events, with support from line manager and CEO
• Responsible for the income and expenditure budgets and monthly reforecasts for meetings and events, and ensuring accurate financial record keeping
• Support and train colleagues to run meetings and events online.
• Work with the team to develop all event materials – physical and digital
• Work with CEO and Senior Manager to identify sponsors, develop proposals and negotiate income
• Produce comprehensive event briefings for speakers, team, and Board
• Support and attend events, sometimes out of office hours, in and out of the UK
• Evaluate and report on the success of each event and consider areas of improvement
• Ensure up to date event information is publicised on the website and on other internal and externalchannels
• Work with the teamto develop and implement a marketing plan for events
• Manage all event enquiries, from external and internal stakeholders
• Liaise with and manage relationships with event stakeholders internally and externally, including suppliers, members, committees, Board, speakers, sponsors, exhibitors
• Work with the Membership Manager to maximise the engagement of event attendees - and conversion of events attendees to be members
• Develop processes to ensure this societycapture all data from events, through theCRM
• Ensure efficient processes exist for ticket sales, paying expenses and invoices and all other aspects of this organisation'smeetings and events
• Develop longer-term event strategy for this society
• Document and maintain accurate process and guidance documents for the Meeting and Events role.

Person specification

• Professional and articulate
• Degree level education or relevant proven work experience
• At least 3 years proven track record of managing and delivering in person and online events including selecting and negotiating agreements with suppliers, drawing up cost and income budgets, delivering events and monitoring and evaluating their success
• Strong experience of working with a CRM system
• Experience of running online events, with knowledge of variety of platforms
• Strong project management and organisational skills
• Evidence of working with events committees and managing suppliers to deliver events
• Strong budget management experience including forecasting, and planning
• Excellent problem-solving skills with a proactive approach and mind-set
• Excellent communication skills, both written and verbal
• Brilliant time management and task prioritisation skills
• Evidence of working with team and Board members
• Meticulous attention to detail
• Can-do attitude to take ownership of events
• Relationship building skills, being able to inspire others and bring them with you
• Passion for this charity and its work
• Reliable team player – able to identify areas of interaction with other activities of the society'swork, and able to work with team to increase success
• Willingness to work unsocial hours as required, and to undertake travel outside of London and the UK, with reasonable notice
• Motivation to hit the ground running

The deadline for this role is 5pm BST 13th July.
Please notethat this employer will be interviewing candidates before this date, so may close recruitment before the deadline.

Interested?

Please click 'Apply' and follow the job board process. You will receive an email from CHM Recruit containing further information on how to complete your application for this role.
Please note that although you may be asked by the job board to upload a CV, you are not applying at this stage.

No agencies please.