Medical Secretary, Stroke

University Hospitals Coventry and Warwickshire; Coventry; On-site; GBP 21,000 - 25,000; Full time

Job summary

University Hospitals Coventry and Warwickshire NHS Trust is seeking dedicated Medical Secretaries to join the Department of Neurosciences (Stroke). You will work closely with Consultants and clinical teams to manage referrals, clinical correspondence, outpatient clinics and all secretarial duties, while acting as a first point of contact for consultants and colleagues.

We value strong secretarial skills, proficiency in Word, Excel, Outlook and diary management, and a commitment to high-quality

Qualifications

• Provide confidential patient-centred clinical administration to Consultants and teams.
• Manage time, calendars, leave, meetings, minutes and correspondence.
• Maintain office systems and data management in line with Trust guidelines.

Responsibilities

• Support Consultants and clinical teams with referrals, clinical correspondence and outpatient clinics.
• Ensure efficient office management, including scheduling, filing, and documentation control.

Skills

Microsoft Word

Excel

Outlook

Diary management

Secretarial duties

Job description

An exciting opportunity has arisen for a dedicated experienced Medical Secretaries to join the Department of Neurosciences (Stroke) Hospital and the University Hospital Coventry & Warwickshire NHS Trust. The successful candidates will work closely with Consultants and clinical teams to provide a safe and effective management of referrals, clinical correspondence, outpatient clinics and all associated medical secretarial duties and acting as a first point of contact for consultants and colleagues alike.,

• To provide a specialised, comprehensive and confidential patient centred clinical administration and secretarial service to Consultants and their teams in accordance with Departmental, Trust and National standards, policies and procedures.
• To implement and maintain an efficient office management system/procedures to enable the consultant and his/her team to optimise their patient care services. This will require: effective management of the consultant's time, managing schedules and leave arrangements ensuring appropriate and timely communications with all relevant personnel; arranging meetings/events; composing and transcribing minutes proactively ensuring action points are raised and completed, preparation of correspondence and reports; effective management of the consultant's office by establishing and maintaining efficient manual and electronic correspondence and documentation management systems; ensuring office equipment and stationery levels are maintained, processing orders as required.
• To continually contribute to patient and business improvement Agendas. This will require: undertaking any project work as directed, including obtaining information from the Internet, collation and reporting of data in order to produce reports and spreadsheets, utilising relevant Trust IT systems, as determined by the role, ensuring all relevant patient data is collected and input accurately in line with Trust guidelines.
  Ideally the candidate should have strong secretarial skills and be proficient in the use of Microsoft Word, Excel, Outlook,Diary Management with good organisational skills and have excellent typing skills.
  University Hospitals Coventry and Warwickshire NHS Trust, rated as good by the Care Quality Commission, is one of the largest teaching Trusts in the UK.

We are extremely proud of our employees across our hospital sites, with high quality patient care at the heart of everything we do. Boasting some of the most modern facilities in Western Europe, the Trust is renowned for being at the forefront of research and innovation as part of its blossoming reputation as a worldwide leader in healthcare. We are proud to be recognised as a Pathway to Excellence designated organisation - please click the link for further details about this prestigious award. Pathway To Excellence - University Hospitals Coventry & Warwickshire (uhcw.nhs.uk) By joining our exciting journey, you will form part of a passionate, talented team and will be able to access a wide range of learning and development opportunities. There has never been a better time to join our team. The Trust is committed to building an organisation that makes full use of the talents, skills, experience, and different perspectives available in our diverse society. We want everyone to feel they are respected, valued, can achieve their potential and receive the most appropriate and relevant care. We will create an environment where the equality and human rights principles of fairness, respect, equality, dignity and autonomy are promoted and are part of the organisation's core values.