Medical Secretary Rheumatology - 9 month FTC/Secondment

The Dudley Group NHS Foundation Trust; Dudley; On-site; GBP 23,000 - 29,000; Full time

Benefits offered by this job

Flexible working options

NHS People Promise

Job summary

The Dudley Group NHS Foundation Trust is seeking a Medical Secretary to support the Rheumatology Multidisciplinary Team within the Ambulatory Directorate. You will type and manage confidential medical correspondence for Consultants and teams, ensuring accuracy and discretion.

You will prioritise workloads, coordinate outpatient bookings, and liaise with departments to optimise clinic capacity while meeting national and trust waiting times.

Qualifications

• Provide medical secretarial support within Rheumatology and Ambulatory Directorate.
• Accurate audio/copy typing of medical correspondence with strict confidentiality.
• Assist in rearranging clinical activity and liaising with staff to cover leave.
• Ensure clinical letters are produced within prescribed timescales.

Responsibilities

• Provide a medical secretarial service within the Rheumatology Team and Ambulatory Directorate.
• Undertake accurate audio/copy typing of medical correspondence and general administration for Consultants and teams, handling highly sensitive terminology with confidentiality.
• Assist in rearranging outpatient clinics when staff are on leave by liaising with Trust staff.
• Help achieve national/local performance targets by ensuring clinical letters are produced on time.

Job description

To provide a comprehensive medical secretary service to the Rheumatology Multidisciplinary Team.

To work collaboratively with other medical secretaries to ensure clinical correspondence is produced and distributed within acceptable timescales. The post holder will carry out duties in a way to make a direct and positive contribution to the organisation of the work. It is essential that the post holder should exercise initiative commensurate with the role and that confidentiality be maintained at all times.

To prioritise workload independently, identifying urgency, highlighting problems and taking appropriate action to prevent or solve problems without supervision.

In the absence of the Medical Secretary, participate in the outpatient booking process by coordinating clinic capacity and liaising with relevant departments. Dealing with cancellations to ensure full utilisation of available clinic slots to ensure adherence to National and Trust waiting times.

Main duties of the job

• To provide a medical secretarial service within the Rheumatology Team and Ambulatory Directorate.
• To undertake accurate audio/copy typing of medical correspondence and general administration for the Consultants and their teams. This will include highly sensitive and complex medical terminology with a need for confidentiality.
• Assist in the rearrangement of clinical activity (out-patient clinics) when the Consultant or other member of his/her team arranges leave, by liaising with the appropriate members of staff within the Trust.
• Assist in achieving National and Local performance targets by ensuring clinical letters are produced in a prescribed timescales.

At the Dudley Group our patients and staff are at the heart of all that we do and that is to provide a world class service that aligns with our vision of "excellent health care, improved health for all". We are seeking to recruit staff who share our vision and values of making Dudley Group an incredible workplace.

As part of the NHS People Promise, your wellbeing is our priority, and we are committed to ensuring our employees achieve a healthy work-life balance supported by our flexible working options and by making reasonable adjustments where possible. We believe no-one should have to sacrifice family, friends, or their personal interests for work. We are a modern employer able to attract and retain high quality staff through our commitment to the NHS People Promise.

As an employer, we foster an inclusive environment where everyone feels valued, supported, and empowered to contribute their best. We want to ensure that our workforce is representative of the population we serve. More information - inclusive practice people promise.

Dudley Group offer many opportunities for our staff to develop and grow within their roles through our Learning & OD Team. These include topics such as communication, wellbeing, team development, cultural competency, and values.