Medical Secretary/Personal Assistant

Sussex Community NHS Foundation Trust; Brighton; On-site; GBP 12,000 - 15,000; Part time

Job summary

Sussex Community NHS Foundation Trust is recruiting a motivated administrative support to join Seaside View Child Development Centre at Brighton General Hospital. The role provides high-quality admin support to Community Paediatricians in a busy multidisciplinary team.

The position is fixed term for 18 months, part time (25 hours per week), offering varied clerical responsibilities including diary management, patient records and correspondence, and frontline reception duties.

Qualifications

• Provide comprehensive administrative support to Community Paediatricians.
• Coordinate and schedule clinics, meetings and appointments with diary management.
• Maintain and update patient records in NHS systems, ensuring data accuracy and governance.

Responsibilities

• Handle enquiries and respond to requests promptly and professionally.
• Liaise with internal teams, external agencies and families.
• Assist in monitoring service performance indicators and drive process improvements.
• Provide reception or office support as needed.

Skills

Administrative support

Diary management

Communication

Record keeping

Tools

NHS systems

Job description

An exciting opportunity has arisen to join our team at Seaside View Child Development Centre, based at Brighton General Hospital. We are looking for a motivated and organised individual to provide high-quality administrative support to our Community Paediatricians.

This is a varied and rewarding role where you will work as part of a dynamic multidisciplinary team, gaining experience across a range of administrative functions within a supportive environment.

This position is fixed term (18 month), and part time (25 hours per week).

Please note: Due to recent changes in UK immigration and visa rules, this role may not be eligible for Skilled Worker visa sponsorship. Applicants who do not currently have the right to work in the UK may not be considered. Candidates requiring sponsorship should review the eligibility criteria on gov.uk website before applying to assess their eligibility for a Certificate of Sponsorship for this role.

Skilled Worker visa: going rates for eligible occupation codes - GOV.UK

Health and Care Worker visa: If you’ll need to meet different salary requirements - GOV.UK

Provide comprehensive administrative support to Community Paediatricians, ensuring smooth day-to-day service delivery.

Manage busy clinical inboxes, handle enquiries, and respond to requests in a timely and professional manner.

Coordinate and schedule clinics, meetings, and appointments, ensuring accurate and efficient diary management.

Prepare and process clinic documentation, letters, and reports, maintaining high standards of accuracy and confidentiality.

Maintain and update patient records on relevant NHS systems, ensuring data is recorded accurately and in line with information governance requirements.

Liaise effectively with internal teams, external agencies, and families to support seamless communication and service coordination.

Assist in the monitoring of service performance indicators and contribute to the continuous improvement of administrative processes.

Provide general reception or office support as needed, helping to ensure a welcoming and efficient environment.

We are the main provider of NHS community services across East and West Sussex, with 6,000 staff serving 1.3 million people. We deliver essential care to adults and children, helping them manage their health, avoid hospital admissions, and reduce hospital stays.

Our Trust vision is to provide excellent care at the heart of the community. We offer opportunities across medical, clinical, support, and corporate services.

Why work for us?

• Positive 2023 NHS Staff Survey results, highlighting compassionate leadership and wellbeing
• Varied environments: community hospitals, patients' homes, and bases across Sussex
• Flexible working options: part-time, flexi-time, annualised hours, and flexi-retirement
• Excellent training, development, and research opportunities
• Cost-effective workplace nurseries in Crawley, Hove, and Brighton
• Active EMBRACE, Disability & Wellbeing, LGBTQIA+, and Religion & Belief networks
• Level 3 Disability Confident Leader and Veteran Aware Trust
• Beautiful Sussex location near the South Downs and coast

Our values—Compassionate Care, Working Together, Achieving Ambitions, Delivering Excellence—guide everything we do.

We embrace diversity and encourage applications from all backgrounds, particularly from ethnically diverse, disabled, and LGBTQIA+ individuals. We aim to create an inclusive environment and support reasonable adjustments during recruitment.

This post may close early if sufficient applications are received.

For further details / informal visits contact: Name: Hannah Moore Job title: Centre Coordinator Email address: [e-mail] Telephone number: 01273 265780