Medical Secretary Ophthalmology

Buckinghamshire Healthcare NHS Trust; Aylesbury; On-site; GBP 26,000 - 30,000; Full time

Job summary

Join a dedicated healthcare team as a full-time secretary in the Ophthalmology Department, where you will provide essential administrative support to consultants and their teams. This role requires excellent organizational and communication skills, as well as proficiency in audio typing and medical terminology. You'll be part of a family-friendly and inclusive workplace that values diversity and promotes career progression through learning opportunities. If you're motivated and passionate about making a difference in patient care, this position offers a fulfilling opportunity to contribute to the well-being of the community.

Benefits

Generous annual leave entitlement

NHS pension

Access to NHS discount schemes

Flexible working opportunities

Health and wellbeing services

Qualifications

• Previous secretarial experience is essential; medical terminology knowledge is an advantage.
• Excellent computer and audio-typing skills are required.

Responsibilities

• Provide comprehensive Medical Secretarial and Administration Service.
• Timely audio typing of clinic letters, discharge summaries, and documents.

Skills

Organizational Skills

Communication Skills

Audio Typing

Medical Terminology

Education

GCSE Grade C or above in English Language

RSA II Typing or equivalent

Medical Terminology Course

Tools

Microsoft Office

Job description

Main area: Ophthalmology

Grade: Band 4

Contract: Permanent

Hours: 37.5 hours per week (Full time / Part time)

Job ref: 434-SCC6926439

Site: Stoke Mandeville Hospital

Town: Aylesbury

Salary: £26,530 - £29,114 per annum (pro rata for part time)

Salary period: Yearly

Closing: 16/02/2025 23:59

Be part of our BHT family

Buckinghamshire Healthcare NHS Trust (BHT) is an integrated provider of acute hospital and community services for people living in Buckinghamshire and the surrounding area.

We care for over half a million patients every year:

• Provide specialist spinal services at our world-renowned National Spinal Injuries Centre at Stoke Mandeville Hospital, the birthplace of the Paralympics.
• Nationally recognised for urology and skin cancer services.
• Regional specialist centre for burns, plastic surgery, dermatology, stroke and cardiac services.
• Deliver community services in health centres, schools, patients’ own homes, community hospitals and community hubs.

More than 6,500 people from different nations, cultures and backgrounds work for us.

We would be happy to discuss possible flexible working options. We strive to be a family-friendly, inclusive employer.

If you require any assistance in making this application, please contact [e-mail] or phone [phone].

We pride ourselves in being a great place to work – and invite you to join our BHT family.

Job overview

A full-time secretary is required in the Ophthalmology Department to provide a comprehensive and quality medical secretarial service to consultants and their teams.

You will provide administrative support as well as be involved in the day-to-day work for the consultants. You should be enthusiastic, motivated and have good organisational and communication skills. You will be responsible for the SDU Lead.

Excellent computer and audio-typing skills are also required. Previous secretarial experience is essential; medical terminology/knowledge would be an advantage.

Main duties of the job

To provide a comprehensive Medical Secretarial and Administration Service to the Department in strict accordance with the Data Protection Act and Trust Confidentiality Guidelines, ensuring all work is processed in a timely, efficient way.

Provide a full and comprehensive Medical Secretarial Service, including timely audio typing of clinic letters, discharge summaries, letters, documents/presentations, taking and typing of minutes, agendas, and compilation of letters as required by the Consultant(s) and respective Team(s). This may involve correction of incorrect grammar and interpretation of different pronunciations and handwritten clinical notes of advanced medical terminology.

What does Buckinghamshire Healthcare NHS Trust offer you?

• As part of our BHT family, you’ll benefit from learning and development opportunities to support your career progression.
• We offer flexible and agile working opportunities, alongside your NHS benefits of generous annual leave entitlement, pension and access to NHS discount schemes.
• We provide a range of health and wellbeing services to promote a healthy, happy workforce.

Why work for us?

• We’re committed to promoting inclusion and making sure all colleagues feel they belong. We encourage new colleagues from a diverse range of backgrounds to apply.
• As an employer, we aim to create a workplace where differences are valued and colleagues treat one another with dignity and respect.
• Greater diversity within our BHT family improves positive outcomes for the people and communities we serve.
• A keen supporter of the Armed Forces Community who know the value of employing a service leaver/veteran and their families.

What do we stand for?

• Vision: To provide outstanding care, support healthy communities and be a great place to work.
• Mission: To provide personal and compassionate care every time.
• Care Values: Collaborate, Aspire, Respect and Enable.

Detailed job description and main responsibilities

For a comprehensive list of responsibilities and duties, please kindly refer to the Job Description and Person Specification by downloading the JD and PS attachment in the advert.

If you are an internal applicant there is the option for secondment; all applicants must have the endorsement/support of their line manager prior to application.

If you have a disability that makes submitting this online application difficult and would like assistance, please contact us on [e-mail] quoting the vacancy reference number.

Person specification

Education & Qualifications

• GCSE Grade C, or above/equivalent in English Language
• RSA II Typing, or equivalent
• Medical Terminology Course, or ability to demonstrate equivalent ability

Experience

• Experience of working within a busy office environment
• Experience of word processing
• Experience of audio typing
• Experience of working within The NHS, General Practice or Private Sector

Skills & Knowledge

• Knowledge of Microsoft Office products
• Good written and telephone communication skills, to enable liaison with staff at all levels
• Knowledge of Data Protection Act, 1998 and other Trust Policies and Procedures
• Knowledge of Trust Information System, e.g. CRS

PPE requirements: Buckinghamshire Healthcare NHS Trust requires all colleagues to wear appropriate personal protective equipment (PPE) in accordance with our infection prevention and control procedures.

COVID-19 and Flu vaccinations remain the best way to protect yourself, your family, your colleagues and of course our patients from the viruses when working in our healthcare settings. We encourage our staff to be vaccinated when recommended.

If you are successful at interview, we will require you to complete a Covid-19 risk assessment document.

Application deadline: This post will close on the closing date stated at midnight. If we receive a large number of applications or there is a change in circumstance, we may be required to close a job before the closing date.

Contacting you: We will contact candidates through the email address supplied on their application form. Please make sure you check this regularly.

Application information: If you are offered a job, information will be transferred into the national NHS Electronic Staff Records system.

Shortlisting: The monitoring and safeguarding sections are not made visible to the shortlisting panel. The safeguarding section may be made visible to the interview panel, dependent on the role being recruited into.

Travel expenses: It is Trust policy that travel expenses for interview will not be reimbursed.

Smoking: All Trust sites are NO SMOKING. Smoking in all areas of the buildings and premises is prohibited.

Employer certification / accreditation badges