Medical Secretary - Oncology

Great Western Hospitals NHS Foundation Trust; Swindon; On-site; GBP 20,000 - 30,000; Part time

Job summary

An established industry player in healthcare is seeking a dedicated part-time Medical Secretary to join their Cancer Services team. In this role, you will provide essential secretarial support, ensuring efficient communication and documentation management to enhance patient care. Your attention to detail and organizational skills will be crucial as you handle various administrative tasks, including typing clinic letters and managing incoming correspondence. This position offers a unique opportunity to contribute to a compassionate team committed to delivering high-quality services to the community. If you are passionate about healthcare and possess strong communication skills, we encourage you to apply.

Qualifications

• Experience in administration with a focus on secretarial tasks.
• Ability to manage workload and prioritize effectively.

Responsibilities

• Provide secretarial support to medical staff and manage correspondence.
• Type clinic letters and ensure timely dispatch of documents.

Skills

Touch Typing

Communication Skills

Organizational Skills

Problem Solving

Education

GCSE in English

RSA II Typing

Certificate in Medical Terminology

Tools

Microsoft Word

Microsoft Outlook

Job description

Job Summary

Part time - 16 hours per week

You will provide a secretarial service as part of Cancer Services, providing a full and efficient secretarial service to the Directorate in support of the work of Consultants , other Clinical Staff and the Clinical Lead to maximise patient care.

You must have be able to touch type to a high standard, paying particular attention to accuracy and detail and be able to prioritise work in order to maximise the effectiveness of the service and demonstrate a high level of organisational skills. The role also provides a front of house service to patients and relatives where good communication skills are essential. The post is part of a team comprising of Medical Secretaries and Administration Clerks.

You must also demonstrate a willingness to contribute to the team objectives of the department in providing a high-quality service and support new staff as required.

Main duties of the job

• Opening, sorting and prioritising incoming mail for the department and managing files to marry up with incoming correspondence.
• Logging of incoming phone calls; responding to those not requiring input from colleagues and passing messages to other professionals as appropriate. Dealing sympathetically and politely with all telephone callers.
• Type clinics letters, discharges and other patient related documentation. Ensuring that all work leaving the department is of the highest quality in terms of presentation and layout and is dispatched within agreed timescales.
  
  
  

About us

"Our STAR values - Service, Teamwork, Ambition and Respect - are a golden thread running through everything we do. These values serve as a guiding principle, driving us towards our vision of delivering great joined up services to our local community. Whether at home, in the community, or within the hospital, our goal is to empower individuals to lead independent and healthier lives."

Job Description

Job responsibilities

• File tests and loose histories regularly as appropriate
• Ensure all investigatory results are seen promptly by the Consultant referring for test, or agreed member of team during periods of leave, and processed accordingly
• To provide an administrative service to nominated medical staff as required (eg diary management, computerised and hard copy filing systems)
• To actively take part in the Choose and Book appointment service processing new referrals in accordance with the guidelines.
  
  
  

Please See The Attached Job Description For Full Information

Person Specification

Education Essential

• GCSE grade C in English (or equivalent qualification)
• RSA II Typing or equivalent in secretarial skills and typing
• Evidence of Continuing Professional Development
  
  
  

Desirable

• Certificate in Medical Terminology
• ECDL
• RSA III
• RSA II Audio Typewriting
  
  
  

Experience Essential

• Significant experience of working in administration
• Demonstrable working knowledge of Microsoft packages (esp. Word and Outlook)
• Minute taking
• Experience of secretarial work
  
  
  

Desirable

• General knowledge of basic anatomy
• Previous Medical Secretary experience
• Knowledge of medical terminology
  
  
  

Knowledge and skills Essential

• Audio typing speed of at least 60 wpm
• Sound typing skills
• Ability to prioritise and manage your own workload
• Ability to problem solve
• Team working
  
  
  

Additional information

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab) .

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab) .