Medical Secretary - Histopathology | Mersey and West Lancashire Teaching Hospitals NHS Trust

St Helens and Knowsley Teaching Hospitals NHS Trust; Sefton, Knowsley; On-site; GBP 20,000 - 30,000; Full time

Job summary

A prominent NHS Trust in the United Kingdom is looking for a medical secretary to provide comprehensive secretarial support to pathologists and medical staff. This role involves managing workflows, typing medical reports, and ensuring confidentiality. The ideal candidate will have excellent typing skills and organizational abilities. This position is full-time, based at Southport Hospital, and offers opportunities to contribute positively to the healthcare team.

Qualifications

• Experience in secretarial roles within a medical context preferred.
• Capability to maintain confidentiality and manage sensitive information.
• Ability to work independently and manage your own workload.

Responsibilities

• Typing medical reports accurately following strict guidelines.
• Supporting consultants with non-clinical tasks and document preparation.
• Maintaining office environment and effective filing systems.

Skills

Typing skills

Attention to detail

Organizational skills

Job description

About the Role

1 x 30 hours based at Southport Hospital.

The Trust is looking to recruit a medical secretary to provide comprehensive secretarial support to the Consultant Pathologists, their junior medical staff and the Departmental Manager in the Cellular Pathology Department, assisting with the organisation of their workloads.

Key responsibilities include managing your own workload, co‑ordinating activities with other medical secretaries, and carrying out duties in a manner that makes a direct and positive contribution to the organisation of the work. The role requires initiative commensurate with the responsibilities and strict confidentiality at all times.

The JD & PS are currently under AfC review and are subject to change. Previous applicants need not apply.

Key Responsibilities

• Typing histology and non-gynaecological cytology reports into the Telepath system, ensuring all patient, requester and clinical details are correct and correlating the handwritten/dictated report with the diagnosis written on the request card.
• Typing hospital and coroners post‑mortem reports.
• Distributing post‑mortem reports once signed out by the pathologist, in accordance with H.M. Coroner guidelines, to the previously agreed recipients and maintaining a database of all typed reports.
• Supporting consultants and senior technical staff in non‑clinical activities and teaching by preparing presentation documents, literature, events and papers using relevant software packages.
• Operating an effective filing and tracking system of casualty sheets for deceased patients following post‑mortem.
• Maintaining case folder locations on Careflow and retrieving case sheets when necessary, by telephone or in person.
• Maintaining the calendar to ensure appropriate personnel are informed of consultant/medical staff annual and professional leave.
• Handling general office duties, including dealing with incoming and outgoing mail, e-mail and the smart printer, and participating in the housekeeping of the office environment.
• Arranging directorate, departmental and trust‑wide meetings, circulating agendas and supporting papers as appropriate, and taking and typing up minutes.

About the Trust

Mersey and West Lancashire Teaching Hospitals NHS Trust serves a population of over 600,000 with a workforce of over 10,500 dedicated and skilled staff across 21 sites. We strongly believe that the communities we serve should all have access to Five‑Star Patient Care.

Services

• Acute Care – emergency and maternity services at Whiston, Southport and Ormskirk hospitals, and medical and surgical specialties across all sites.
• Primary Care – services at Marshalls Cross Medical Centre, St Helens.
• Community Services – adult community services for St Helens, a wheelchair service in Chorley, South Ribble and West Lancashire, an inpatient unit at Newton Community Hospital and urgent care at our Urgent Treatment Centre in St Helens town centre.
• Specialist Regional Services – the Mersey Regional Burns & Plastic Surgery Unit at Whiston Hospital and the Spinal Injuries Unit at Southport Hospital, serving more than 4 million people across Merseyside, West Lancashire, Cheshire, Isle of Man and North Wales.

Achievements

• Rated Outstanding by CQC Inspection, August 2018
• Top 100 places to work in the NHS (NHS Employers & Health Service Journal)
• National Preceptorship Accreditation (2023) for Nursing & AHP Preceptorship Programme

Additional Information

For more information regarding the main responsibilities and requirements essential for this role, please refer to the ‘supporting documents’ heading and review the job description and person specification which will outline the duties of the role.

Please be aware that we may close a vacancy earlier than stated should a sufficient number of applications be received; therefore you are advised to apply at your earliest convenience.

Advertising date: 1st December 2025
Closing date: 12th December 2025
Shortlisting date: W/C 15th December 2025
Proposed Interview date: TBC

This advert closes on Friday 12 Dec 2025.