Medical Secretary / Data Coordinator University Hospitals Coventry and Warwickshire NHS Trust

University Hospitals Coventry & Warwickshire NHS Trust; Coventry; On-site; GBP 25,000 - 35,000; Full time

Job summary

An exciting opportunity awaits in the Cardiology team at a leading healthcare institution. This role involves providing comprehensive administrative support to ensure efficient operations within the newly launched Heart Valve Disease service. You will be responsible for managing appointments, maintaining documentation, and fostering collaboration among team members. Join a passionate and talented team dedicated to high-quality patient care and benefit from a wealth of learning and development opportunities. This is your chance to contribute to a renowned organization committed to innovation and excellence in healthcare.

Benefits

Learning and development opportunities

Supportive team environment

Modern facilities

Pathway to Excellence designation

Qualifications

• Experience in providing comprehensive administrative support.
• Ability to maintain accurate and up-to-date documentation.

Responsibilities

• Provide administrative support to the Cardiology team.
• Ensure efficient booking of appointments and management of paperwork.
• Collaborate effectively with internal and external departments.

Skills

Effective time management

Administrative skills

Communication skills

Organizational skills

Team collaboration

Education

Relevant administrative qualification

Tools

E-referrals system

Diary management software

Documentation management systems

Job description

An exciting opportunity has arisen within our Cardiology team. As part of the launch for our new service, Heart Valve Disease (HVD), we are looking for a confident, motivated individual to join our team.

Interviews for this post are due to take place 17th December 2024.

To provide a comprehensive admin service to the Cardiology team, the service requirements include:

1. Ensuring that all relevant appointments are booked following Trust policy.
2. Maintaining correct and up-to-date relevant paperwork, including E-referrals, outpatient waiting list, typing, diary management, clinic management, and dealing with patient queries.
3. Ensuring all documentation is up-to-date, orderly, and available when decisions are made, reporting exceptional circumstances where necessary.
4. Effective collaboration with all relevant personnel to maintain an efficient administrative system.
5. Building good working relationships with appropriate internal and external Departments.
6. Planning and monitoring activity levels to ensure optimum use of staff resources, reporting related issues to the Admin Manager.
7. Manipulation and distribution of appropriate correspondence.

Closing Date: Please be advised that this job advert will close as soon as sufficient applications have been received. Please apply for this job as soon as you can, if interested.

University Hospitals Coventry and Warwickshire NHS Trust, rated as good by the Care Quality Commission, is one of the largest teaching Trusts in the UK.

We are extremely proud of our employees across our hospital sites, with high-quality patient care at the heart of everything we do. Boasting some of the most modern facilities in Western Europe, the Trust is renowned for being at the forefront of research and innovation as part of its blossoming reputation as a worldwide leader in healthcare.

We are proud to be recognized as a Pathway to Excellence designated organization.

By joining our exciting journey, you will form part of a passionate, talented team and will be able to access a wide range of learning and development opportunities. There has never been a better time to join our team.

The Trust is committed to building an organization that makes full use of the talents, skills, experience, and different perspectives available in our diverse society. We want everyone to feel they are respected, valued, can achieve their potential, and receive the most appropriate and relevant care. We will create an environment where the equality and human rights principles of fairness, respect, equality, dignity, and autonomy are promoted and are part of the organization’s core values.

To assist with the implementation and maintenance of an efficient office management system/procedures to enable the Group to optimize its patient care services, this will require:

1. Effective time management; arranging and preparation of correspondence and reports; establishing and maintaining efficient manual and electronic correspondence and documentation management systems.

To support Team members, this will require:

1. Undertaking appropriate staff training and development as required.
2. Providing cross-cover on a reciprocal basis in the absence of colleagues.
3. Providing day-to-day supervision where required.
4. To undertake any other reasonable duties as requested.

For further details of the role please see the attached job description.

This advert closes on Sunday 8 Dec 2024.