Medical Secretary

NHS Scotland; Wishaw; On-site; GBP 19,000 - 23,000; Full time

Benefits offered by this job

NHS pension scheme

Annual leave 35 days

Salary progression

Job summary

NHS Lanarkshire is seeking a skilled secretary/administrator to provide a full secretarial service to a multidisciplinary team. The role includes audio typing, email handling, and information management to support smooth department operations.

You will collect data, prepare statistical information, and manage correspondence, ensuring timely responses and accurate record-keeping across the team.

Qualifications

• Secretarial qualification or equivalent.
• Experience providing secretarial/administrative support within a healthcare or multidisciplinary team.
• Proficient IT skills including MS Office and MIS systems.

Responsibilities

• Provide comprehensive secretarial and administrative support to the department, including typing, filing, and email management.
• Collect, collate and report on patient, performance, and staff governance data as required.
• Prepare documents for court reports and other legal processes.

Skills

Secretarial experience

IT skills

Organisation skills

Education

RSA3/SQV3/NC in Secretarial Studies

Tools

Microsoft Office

Management information systems

Job description

About The Organisation

Here at NHS Lanarkshire, we put the patient at the heart of everything we do. Each colleague within the organisation plays a key role in how we deliver our healthcare services.

About The Organisation

Here at NHS Lanarkshire, we put the patient at the heart of everything we do. Each colleague within the organisation plays a key role in how we deliver our healthcare services.

We proudly serve a population of 655,000 across rural and urban communities in both North and South Lanarkshire. NHS Lanarkshire is comprised of Acute Services (which currently provide hospital based services over 3 main sites), Corporate & Property & Support Services, North and South Lanarkshire Health and Social Care Partnerships which provide integrated primary healthcare and social care services to local communities and surrounding areas.

The Role

The post holder is required to provide a full secretarial and administrative service to a Multi Disciplinary/Agency Team including the management of information systems and the co-ordination of the clinical referral system.

In This Key Role, You Will

• To provide a comprehensive secretarial and administrative support to the department including the use of shorthand, audio typing, photocopying, word processing, the use of management information systems and email to facilitate the smooth and effective running of the department
• To collect and collate all patient / performance monitoring/ staff governance activity and produce all statistical information associated with this.
• To prepare and type all work associated with court reports and other legal processes.
• To collect, prioritise and distribute incoming and outgoing correspondence on behalf of the staff in the department and to initiate action where required to ensure relevant and timely responses.

What You'll Bring

• RSA3/SQV3/NC in Secretarial Studies or equivalent
• Secretarial experience in an equivalent position.
• Proficient IT Skills which include a full working knowledge of Microsoft office packages.
• Excellent organisation skills and the ability to prioritise and work on own initiative.

What We Offer

As a valued employee of NHS Lanarkshire, you can enjoy an extensive range of benefits include:

• Annual Leave - 35 days including public holidays
• Generous NHS pension scheme
• Annual incremental salary progression
• Paid sick leave increasing with length of service
• NHS discounts and more.

NHS Lanarkshire is dedicated to building a diverse workforce where everyone can thrive, develop, and succeed based on their skills, knowledge, and talent - regardless of race, disability, gender, sexual orientation, or care experience* or any other dimension that can be used to differentiate people from one another.

• Care experienced applicants include those who have lived with foster parents, kinship carers, or in residential/secure children’s settings.