Medical Secretary

University Hospitals of North Midlands NHS Trust; Stoke-on-Trent; On-site; GBP 24,000 - 26,000; Full time

Job summary

University Hospitals of North Midlands NHS Trust is seeking a Medical Secretary for a 12-month fixed-term position in the Obstetrics and Gynaecology Directorate. The ideal candidate will possess strong organisational skills, clinical typing experience, and the ability to work under pressure. This full-time role requires a dedicated individual to support the healthcare team in delivering compassionate and efficient care to patients.

Qualifications

• Experience of administration duties and dealing with the public.
• Secretarial/clerical background is essential.
• Knowledge of hospital systems is advantageous.

Responsibilities

• Provide administrative support to obstetric and gynaecology consultants.
• Manage appointments and referrals efficiently.
• Ensure effective communication with patients and healthcare professionals.

Skills

Organisational Skills

Clinical typing experience

Knowledge of medical terminology

Able to use own initiative

Ability to work as part of a team

Ability to work in a demanding, pressurised environment

Education

Good general education including GCSE English

RSA III word processing or equivalent

Tools

Microsoft Office

Job description

Main area Maternity, Neonatal & Gynaecology Services Grade Band 3 Contract 12 months (Fixed term or Secondment) Hours Full time - 37.5 hours per week (Monday to Friday) Job ref 205-7071795-A

Employer University Hospitals of North Midlands NHS Trust Employer type NHS Site Royal Stoke - Maternity Building Town Stoke on Trent Salary £24,625 - £25,674 per annum pro rata Salary period Yearly Closing 04/07/2025 23:59

Medical Secretary

Band 3

Job overview

• Are you looking for a new challenge?
• Are you looking to work in a fast paced tea

If you answered yes, then this role could be for you!

University Hospitals of North Midlands is currently unable to provide sponsorship for Band 2 and Band 3 roles. This is in accordance with UKVI guidelines and legislation, as these roles do not meet the skill nor salary threshold for sponsorship. If you hold a graduate visa, you are welcome to apply for this role however it is important to note that UHNM will be unable to offer sponsorship at the end of your graduate visa, you must also have at least six months until your graduate visa expires at the start of your employment for training and operational reasons.

An exciting opportunity has arisen a Medical Secretary within the Obstetrics and Gynaecology Directorate at the University Hospitals of North Midlands that could be right for you.

The position is fixed term / secondment opportunity for 12 months - (Full time 37.5 hours across Monday to Friday)

Main duties of the job

We are looking to appoint a Medical Secretary to the Obstetric & Gynaecology Secretarial Team. This would be an ideal opportunity for anyone who has experience of working in the NHS. You will have experience of administration duties and dealing with members of the public.

The ideal candidate will have:

• Outstanding empathy and compassion
• Able to use their own initiative
• Organisational Skills
• Experience of Microsoft Office packages
• Clinical typing experience
• Understanding of clinics and appointments
• Understanding of Referral to treatment pathways

Working for our organisation

University Hospitals of North Midlands NHS Trust is one of the largest and most modern in the country. Based across two sites, Royal Stoke in Stoke-on-Trent and County Hospital in Stafford, we are proud to serve around three million people and we're highly regarded for our facilities, teaching and research. We are the specialist centre for major trauma for the North Midlands and North Wales.

All of our employees make a valuable contribution regardless of role here at UHNM and we are proud of our wide range of development packages aimed at ensuring that everyone has the opportunity to fulfil their true potential.

UHNM create and encourage a culture of inclusion, providing equal opportunities for career development that are fair and transparent. We are committed to being a diverse and inclusive employer and foster a culture in which all staff feel valued and respected. In return we ask all of our employees to make a commitment to the values, co-created by or staff, patients and carers, and that unite us as a Trust.

At University Hospitals of North Midlands NHS Trust we know that investing in, supporting and developing our staff has a direct impact on the quality of care that we deliver. Our employees are as important as our patients and the population that we serve.

Detailed job description and main responsibilities

Medical Secretary to obstetric & gynaecology consultants.

Please see job description and person specification for further information.

Person specification

Education & Qualifications

• Good general education to include
• GCSE English or equivalent
• RSA III word processing or equivalent

Experience

• Secretarial/clerical background.

Skills & Knowledge

• Knowledge of Microsoft office package including: Microsoft word and outlook
• Knowledge of medical terminology
• Knowledge of hospital systems

Personal Qualities

• Able to use own initiative.
• Ability to work as part of a team.
• Ability to work in a demanding, pressurised environment

Important information about your application

• All correspondence will be sent to you via the email address you applied from. Please ensure you check your emails regularly.
• References - please ensure you provide email addresses for all referees for the last three years of employment.
• We are committed to equality of opportunity and welcome applications from everyone regardless of ethnicity, disability, gender, age, faith or sexual orientation. Appointment will be based on merit alone.
• Flexible working will be considered in line with Trust policies
• New recruits are required to pay for their Disclosure and Barring Service check (and admin fee) prior to starting if the role requires a DBS check.
• We work with ‘trac.jobs’ to support out recruitment process. If you have any queries regarding this please read this privacy notice.

University Hospitals of North Midlands NHS Trust (UHNM) has been awarded the Gold Award for proudly supporting those who serve. We actively encourage applications from the Armed Forces community.

We will communicate with you regarding your job application via email. Please be aware that we cannot guarantee the security of any emails sent/received via non encrypted format.

If you would like support completing an application form, please contact the recruitment department on 01782 675533 where one of our trained assistants will be able to help

At UHNM we are fortunate to receive a high volume of applications for many of our roles, on this occasion we would reserve the right to close any advert early, therefore please apply without delay!

If you obtained your qualifications overseas, you will be required to provide an official government translation through ECCTIS (formerly known as NARIC). Please note, this is in addition to any professional registration requirements and not a replacement for your qualifications.

If you are currently in the UK on a visa, you must have at least six months remaining on your visa at the time of application to ensure sufficient time for the recruitment and training process associated with the role. The requirement of at least six months remaining on your visa does not apply to a Skilled Worker Visa, as a new Skilled Worker Visa would be required for a new role.

Employer certification / accreditation badges

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.

Name Kay Dilks Job title [e-mail] Email address [e-mail] Telephone number 01782 672708 Additional information

Adam Rogers - Junior Operational Services Manager

01782 672364

[e-mail]