Medical Secretary

Devon Partnership Trust; Exeter; In loco; GBP 26.000 - 27.000; Part-time

Descrizione del lavoro

Devon Partnership Trust seeks a Medical Secretary to join The Cedars Team on site in Exeter, providing essential clerical and administrative support to an assigned Consultant and the multidisciplinary team. You will coordinate office procedures, handle data, and ensure timely completion of tasks in a supportive environment.

The role requires strong organisational skills, proficient IT use, and the ability to manage confidential information while working collaboratively with a clinical team.

Competenze

• Level 3 Business Administration or equivalent experience.
• GCSE English or equivalent.
• Evidence of continuing professional development.
• ICDL (or equivalent) competence.

Mansioni

• Arrange ward rounds and calendars for Consultants.
• Diary management of meetings, tribunals and supervisions.
• Take minutes of MDTs and professional meetings.
• Liaise with patients, families and carers.
• Support induction of doctors and students.
• Send and upload discharge summaries.

Conoscenze

Interpersonal skills

Communication skills

Minute taking

Diary management

Formazione

Business Administration Level 3 / T Level in Management and Administration

GCSE English

ICDL / equivalent

Strumenti

Microsoft Office

Outlook

Descrizione del lavoro

An exciting administration opportunity has arisen to workwithin The Cedars Team as a Medical Secretary.

The Cedars has 2 Adult Acute Inpatient wards providingrecovery focused and compassionate care.

The post-holder will be responsible for providing effectiveand efficient clerical and administrative support to an assigned Consultant,associated medical staff and the multi-disciplinary team where appropriate.

There will be an expectation for the post holder to behighly motivated, flexible and multi-skilled with excellent organisationalskills. The post holder will have high standard of abilities using MicrosoftOffice packages and experience of using bespoke IT systems.

The role will involve the coordination and implementation ofoffice procedures and will require a high degree of organisational skills andexcellent working knowledge of administrative systems.

The post holder will need to meet deadlines, collate dataand maintain standards relating to administrative processes. They will need tobe able to work within a team effectively and share work streams whereappropriate.

Main duties of the job

Key Responsibilities include:

• Arranging of ward rounds
• Diary management of Consultants professional meetings, 117 meetings, tribunals and supervisions
• Minute taking of MDTs and professional meetings
• Liaising with patients, family and carers
• Support induction of Doctors and students
• Send and upload discharge summaries

If you require a certificate of sponsorship to work in the UK you are advised to review the "Coming to work in the UK Visa Information" link in the supporting links section to ensure this role and your current circumstances meet the requirements for sponsorship

If you would like to discuss the certificate of sponsorship and whether your current circumstances meet the requirement for sponsorship email [e-mail] for further advice

About us

We provide mental health, learning disability and neurodiversity services, as well as a range of specialist & secure services for the wider south west region & nationally. We are passionate about promoting good mental health & wellbeing. We strive to use the expertise & resources within our organisation, and through our partnerships, to deliver high quality services that are safe & focused on people's recovery.

We are committed to developing a culture of coproduction, involving patients, families & carers in everything we do

Our values

We not only recruit based on qualifications & experience - we recruit individuals who possess & demonstrate the behaviours which underpin our Trusts core values. These include such attributes as showing a commitment to quality of care, improving lives of others, giving respect, dignity & compassion. We can bring those values to life in our everyday tasks by giving a smile; making time for people; challenging ourselves & others, & being open to new ideas.

We are committed to being an inclusive employer & applications are encouraged & welcomed from all sections of the community, regardless of any protected characteristics as governed by the Equality Act 2010. Part time & flexible working applications will be considered & supported, where possible. We particularly encourage applicants with lived experience of mental health conditions, neurodiversity or learning disabilities. We are a Disability Confident Leader.

Job responsibilities

Please see the attached Job Description and Personspecification for the job role which gives of the criteria.

Person Specification

Qualifications

• Business Administration Level 3/ T Level qualification in Management and Administration, or equivalent experience.
• GCSE English or equivalent
• Evidence of continuing professional and personal development
• ICDL (International Computer Driving License), or equivalent experience.

Communication and Working Relationship Skills

• Excellent interpersonal and communication skills both written and verbal.
• Experience in dealing with people in distress in a calm and confident manner.

Experience

• Excellent organisational skills.
• Experience of dealing with confidential and complex information.
• Ability to take accurate formal and informal minutes.
• Experience of general office routine and filing systems.
• Previous experience in a Medical Secretarial role.

Knowledge

• Intermediate IT skills in Microsoft Office Packages, ie Word, Excel, PowerPoint and Outlook.
• Working knowledge of a range of administrative procedures including diary management and arranging appointments.
• Ability to manage diverse workload whilst dealing with frequent interruptions.

Planning and Organisational Skills

• Plan and prioritise own workload, ability to meet deadlines and work under pressure.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

£25,760 to £27,476 a yearpro rata (30 hours per week)