Medical Secretary

Devon Partnership Trust; Exeter; Hybrid; GBP 26,000 - 27,000; Part time

Benefits offered by this job

Flexible working

Job summary

Devon Partnership Trust in Exeter seeks a Medical Secretary to join The Cedars Team on a 30-hour week. You will provide clerical and admin support to a Consultant and the MDT, manage diaries, minutes and correspondence, and help maintain electronic and paper records.

The post requires excellent IT and Microsoft Office skills, accuracy, and the ability to work in a busy clinical environment. Part-time and flexible working will be considered where possible.

Qualifications

• Experience in medical secretarial/administrative roles is desirable.
• Proficient in Microsoft Office and ability to learn bespoke IT systems.
• Excellent organisational and diary management skills.

Responsibilities

• Provide clerical and administrative support to an assigned Consultant and multidisciplinary team.
• Coordinate and implement office procedures and meet deadlines.
• Take minutes and manage meeting administration; maintain attendance records.

Job description

An exciting administration opportunity has arisen to work within The Cedars Team as a Medical Secretary working 30 hours per week.

The Cedars has 2 Adult Acute Inpatient wards providing recovery focused and compassionate care.

The post-holder will be responsible for providing effective and efficient clerical and administrative support to an assigned Consultant, associated medical staff and the multi-disciplinary team where appropriate.

There will be an expectation for the post holder to be highly motivated, flexible and multi-skilled with excellent organisational skills. The post holder will have high standard of abilities using Microsoft Office packages and experience of using bespoke IT systems.

The role will involve the coordination and implementation of office procedures and will require a high degree of organisational skills and excellent working knowledge of administrative systems.

The post holder will need to meet deadlines, collate data and maintain standards relating to administrative processes. They will need to be able to work within a team effectively and share work streams where appropriate.

Main duties of the job

Key Responsibilities include:

• Comprehensive diary management and ensuring Consultant/associated team members are briefed and ready for meetings and appointments
• Provide general administrative function for the Consultant, which will include being point of contact.
• Meeting administration: taking and distributing formal minutes; recording clear actions and following these up to check completion; maintaining attendance records
• Supporting the Consultant and team by ensuring that records are up to date on all staffing and patient systems and that items are dealt with quickly and efficiently on appropriate finance systems
• Generate assessment and discharge letters
• Support with induction of Students

About us

We provide mental health, learning disability and neurodiversity services, as well as a range of specialist & secure services for the wider south west region & nationally. We are passionate about promoting good mental health & wellbeing. We strive to use the expertise & resources within our organisation, and through our partnerships, to deliver high quality services that are safe & focused on people's recovery.

We are committed to developing a culture of coproduction, involving patients, families & carers in everything we do

Our values

We not only recruit based on qualifications & experience - we recruit individuals who possess & demonstrate the behaviours which underpin our Trusts core values. These include such attributes as showing a commitment to quality of care, improving lives of others, giving respect, dignity & compassion. We can bring those values to life in our everyday tasks by giving a smile; making time for people; challenging ourselves & others, & being open to new ideas.

We are committed to being an inclusive employer & applications are encouraged & welcomed from all sections of the community, regardless of any protected characteristics as governed by the Equality Act 2010. Part time & flexible working applications will be considered & supported, where possible. We particularly encourage applicants with lived experience of mental health conditions, neurodiversity or learning disabilities. We are a Disability Confident Leader.

Job responsibilities

Please see the attached Job Description and Personspecification for the job role which gives of the criteria.

Person Specification

Qualifications

• Business Administration Level 3/ T Level qualification in Management and Administration, or equivalent experience.
• GCSE English or equivalent
• Evidence of continuing professional and personal development
• ICDL (International Computer Driving License), or equivalent experience.

Communication and Working Relationship Skills

• Excellent interpersonal and communication skills both written and verbal.
• Experience in dealing with people in distress in a calm and confident manner.

Experience

• Excellent organisational skills.
• Experience of dealing with confidential and complex information.
• Ability to take accurate formal and informal minutes.
• Experience of general office routine and filing systems.
• Previous experience in a Medical Secretarial role.

Knowledge

• Intermediate IT skills in Microsoft Office Packages, ie Word, Excel, PowerPoint and Outlook.
• Working knowledge of a range of administrative procedures including diary management and arranging appointments.
• Ability to manage diverse workload whilst dealing with frequent interruptions.

Planning and Organisational Skills

• Plan and prioritise own workload, ability to meet deadlines and work under pressure.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

£25,760 to £27,476 a yearpro rata (30 hours per week)