Medical Secretary

NHS Scotland; Dundee; On-site; GBP 23,000 - 27,000; Full time

Job summary

NHS Scotland invites applications for a full-time Medical Secretary, Band 4, based in the Pathology Department at Ninewells Hospital, Dundee.

The role requires producing and authorising pathology reports from digital and handwritten notes, preparing for MDT meetings, liaising with external reporting services, using electronic requisition systems, taking and transcribing minutes, and supervising Clerical Officer staff.

Qualifications

• Knowledge of Cellular Pathology medical terminology is essential.
• Excellent keyboard skills and experience with Microsoft Word are essential.
• Exposure to taking and transcribing minutes and good interpersonal and organisational skills are desirable.

Responsibilities

• Produce and authorise pathology reports from digital files and handwritten notes.
• Prepare for consultant led multidisciplinary meetings.
• Liaise with external reporting services.
• Requisitioning using electronic systems.
• Take and transcribe minutes from meetings.
• Supervise Clerical Officer staff ensuring workload is prioritised for service provision.

Skills

Cellular Pathology terminology

Keyboard skills

Microsoft Word

Minutes transcription

Interpersonal skills

Teamwork

Education

HNC in Office Administration or equivalent NHS Cellular Pathology Admin experience

Tools

Microsoft Word

Job description

NHS Scotland is committed to encouraging equality and diversity among our workforce and eliminating unlawful discrimination. The aim is for our workforce to be truly representative and for each employee to feel respected and able to give their best. To this end, NHS Scotland welcomes applications from all sections of society.

Pathology Department,

Ninewells Hospital, Dundee

Medical Secretary, Band 4

36hours – Mon to Fri

Applications are invited for the above full-time, permanent post based in the Pathology Department, Ninewells Hospital, Dundee.

The successful applicant will be required to produce and authorise pathology reports from digital files and handwritten notes, prepare for consultant led multidisciplinary meetings, liaise with external reporting services, requisitioning using electronic systems, take and transcribe minutes from meetings and supervise Clerical Officer staff ensuring workload is prioritised accordingly for service provision.

Knowledge of Cellular Pathology medical terminology, excellent keyboard skills and experience of Microsoft Word packages are essential. In addition, it would be desirable for applicants to have had exposure to taking and transcribing minutes, have good interpersonal and organisational skills and be able to work as part of a team.

Applicants will have an HNC in Office Administration or an equivalent level of experience in an NHS Cellular Pathology Admin role.

This is an excellent opportunity to gain experience of working in a busy, progressive Cellular Pathology Laboratory Office within a large Teaching Hospital.

You will be required to comply with the Code of Conduct for Healthcare Support Workers in Scotland throughout your employment. Information on the Healthcare Support Worker Regulations can be found on NHS Tayside on Staffnet>Our Websites>Healthcare Support Workers. As part of this, successful candidates will also complete the NHS Scotland Mandatory Induction Standards on appointment.

Informal enquiries to: Ms Laura Tyrie, Admin Service Supervisor, email: [e-mail] or Mr Andy Munro, Clinical Laboratory Manager, email [e-mail]

Hours of work are: 36 per week

If you are a current member of staff, please ensure you update your Jobtrain profile to reflect that you are employed by NHS Tayside