Medical Secretary

NHS National Services Scotland; Dundee; On-site; GBP 22,000 - 30,000; Full time

Job summary

NHS Scotland seeks a Medical Secretary (Band 4) for the Pathology Department at Ninewells Hospital, Dundee. The role is full-time, 36 hours per week, Mon–Fri, based in Dundee, with responsibilities including authorising pathology reports and coordinating meetings.

Ideal candidates will have an HNC in Office Administration or equivalent NHS Cellular Pathology admin experience, strong keyboard skills, and proficiency in MS Word, with good interpersonal and teamwork abilities.

Qualifications

• Knowledge of Cellular Pathology terminology and MS Word proficiency.
• Experience with office administration in an NHS Cellular Pathology role desirable.
• Exposure to taking and transcribing minutes is desirable.

Responsibilities

• Produce and authorise pathology reports from digital files and handwritten notes.
• Prepare for consultant led multidisciplinary meetings and liaise with external reporting services.
• Requisitioning using electronic systems and taking/transcribing minutes from meetings.
• Supervise Clerical Officer staff and prioritise workload for service provision.

Skills

Keyboard skills

MS Word

Interpersonal skills

Teamwork

Office administration

Cellular Pathology terminology

Minute taking

Electronic systems

Education

HNC in Office Administration

Tools

Electronic systems

Job description

NHS Scotland is committed to encouraging equality and diversity among our workforce and eliminating unlawful discrimination. The aim is for our workforce to be truly representative and for each employee to feel respected and able to give their best. To this end, NHS Scotland welcomes applications from all sections of society.

Pathology Department,

Ninewells Hospital, Dundee

Medical Secretary, Band 4

36hours – Mon to Fri

Applications are invited for the above full-time, permanent post based in the Pathology Department, Ninewells Hospital, Dundee.

The successful applicant will be required to produce and authorise pathology reports from digital files and handwritten notes, prepare for consultant led multidisciplinary meetings, liaise with external reporting services, requisitioning using electronic systems, take and transcribe minutes from meetings and supervise Clerical Officer staff ensuring workload is prioritised accordingly for service provision.

Knowledge of Cellular Pathology medical terminology, excellent keyboard skills and experience of Microsoft Word packages are essential. In addition, it would be desirable for applicants to have had exposure to taking and transcribing minutes, have good interpersonal and organisational skills and be able to work as part of a team.

Applicants will have an HNC in Office Administration or an equivalent level of experience in an NHS Cellular Pathology Admin role.

This is an excellent opportunity to gain experience of working in a busy, progressive Cellular Pathology Laboratory Office within a large Teaching Hospital.

You will be required to comply with the Code of Conduct for Healthcare Support Workers in Scotland throughout your employment. Information on the Healthcare Support Worker Regulations can be found on NHS Tayside on Staffnet>Our Websites>Healthcare Support Workers.As part of this, successful candidates will also complete the NHS Scotland Mandatory Induction Standards on appointment.

Informal enquiries to: Ms Laura Tyrie, Admin Service Supervisor, email: [e-mail] or Mr Andy Munro, Clinical Laboratory Manager, email [e-mail]

Hours of work are: 36 per week

Short-listed applicants will be contacted by email. Please check your emails regularly, including your junk/spam folder.

If you are a current member of staff, please ensure you update your Jobtrain profile to reflect that you are employed by NHS Tayside