Medical Secretary

Transformation Unit; Chelmsford; Hybrid; GBP 27,000 - 30,000; Part time

Benefits offered by this job

Generous holiday allowance

Excellent pension

Travel schemes (cycle to work, bus)

Job summary

Mid and South Essex NHS Foundation Trust is seeking a Medical Secretary (Band 4) to join our hospital in Chelmsford on a part-time basis (15 hours per week). The role focuses on administrative support for consultants, clinical correspondence and patient records, with Monday as an essential working day.

This permanent post offers NHS benefits, a supportive team and opportunities for training. Salary is £28,392 per annum pro rata for part-time hours, with a generous holiday entitlement and

Qualifications

• GCSE / O’ Level English & Maths at grade A-C or equivalent.
• AMSPAR level 3 or equivalent terminology experience.
• Experience with medical terminology is advantageous.

Responsibilities

• Support Consultants and their teams in administrative management of patient care including clinical correspondence.
• Act as liaison between parties involved in patient care with strict confidentiality.
• Manage physical patient health records and handling up to 10kg as required.
• Provide secretarial support across 22 specialties within the Trust.

Skills

Patient admin

EPR software

Education

GCSE / O’ Level English & Maths

AMSPAR level 3

Tools

Patient Administration System

EPR software

Job description

Main area Medical Secretary Grade Band 4 Contract Permanent Hours Part time - 15 hours per week (Monday is an essential working day) Job ref 390-NR-COR-BR-5831

Employer Mid and South Essex NHS Foundation Trust Employer type NHS Site Broomfield Town Chelmsford Salary £28,392 Per Annum (Pro Rata for Part Time) Salary period Yearly Closing 19/10/2026 23:59

(**) Medical Secretary

Band 4

Mid and South Essex NHS Foundation Trust is the onlyacute hospital provider in the Mid and South Essex Integrated Care System (ICS), which is a system of health and care partners working together for our local population.

Within Mid and South Essex there are 149 GP practices, operating from over 200 sites, forming 27 Primary Care Networks and one Ambulance Trust. There are also three main community and mental health service providers who work together through a community collaborative.

We collaborate with other valuable partners, including three Healthwatch organisations, nine voluntary and community sector organisations and three top tier local authorities, with seven district, borough and city councils, as well as our local universities.

Job overview

Are you a secretary, or PA? Perhaps you work in a role with complex admin, or you have completed further education and looking for a role to get you into Healthcare.

We have part time and full time roles that come with some great benefits including, a very generous holiday allowance, a brilliant pension and the opportunity to work with some great people. There is a wide range of support for staff covering a broad range of subjects such as child care, health and fitness and mental health, and financially supported schemes for travel such as cycle to work and discounted bus tickets . We can offer some great flexibility on working hours and working patterns and full training and mentoring is available if required.

In a different role currently and think you have skills that can transfer? We can offer a range of fabulous training including opportunities that start you in a support role with a fast track training programme to allow you to progress, through to apprenticeships that will take you all the way through to be able to obtain a degree. We would welcome applications for cover full time or part time or job share.

No VISA sponsorship available for this role, and previous candidates need not apply.

Main duties of the job

Support Consultants and their teams in all aspects of the administrative management of patient care including all clinical correspondence.

Act as the liaison between all parties involved in the patient care, following strict confidentiality protocols. Currently we also have to manage physical patient health records so you need to be fit enough to lift up to 10kg – this is an essential requirement for the role.

The Medical Secretarial Service employs over 160 staff supporting the Trust consultants and their teams in 22 specialities with administrative and secretarial functions. The secretarial service is fundamental and forms the foundation for the support of all clinical activity. The role can be demanding at times, however, our friendly teams thrive on working hard and supporting each other to fulfil the job role.

Working for our organisation

Our ambition is to deliver excellent local and specialist services, to improve the health and well being of our patients, and provide a vibrant place for staff to develop, innovate and build careers.

We aim to make the most of our skills and experiences so we can become the best we can be. As one organisation we will recruit the finest and retain more specialist staff due to more employment opportunities across our Trust.

Detailed job description and main responsibilities

For more information on this varied and rewarding role, please see the attached Job Description.
We look forward to your application!
Please be aware that we reserve the right to close the vacancy early should a high number of applications be received.
Unfortunately, there is no Visa Sponsorship available for this role. Whilst we are able to employ candidates on a graduate Visa, we are unable to offer sponsorship once the graduate visa expires.

Person specification

Qualifications

• GCSE / O’ Level English & Maths - grades A to C or equivalent.
• AMSPAR level 3 or equivalent terminology experience

Experience

• Accurate spelling and understanding of medical terminology
• Experience of using Patient Administration System or EPR software.
• Knowledge of NHS systems

Please be aware as per the new Immigration guidelines we cannot sponsor candidates with a salary (full time or pro Rata) under the current minimum threshold.

Please note, the selection processes at Mid and South Essex NHS Foundation Trust are in place to ensure we recruit candidates with the right skills and values, please be advised that the use of AI in applications are monitored. We remain vigilant against candidates who misuse these tools to generate an application that doesn’t accurately reflect their skills, and you will be required to declare on your application if AI has been used before submitting your application.