Assistant Pathway Coordinator

Transformation Unit; Greater London; Hybrid; GBP 32,000 - 33,000; Full time

Benefits offered by this job

Flexible working

Job summary

King’s College Hospital NHS Foundation Trust in London is seeking an Assistant Pathway Coordinator (Band 3) to join an administrative team supporting multidisciplinary clinical and administrative staff. The role focuses on patient pathways, reception duties, data management, and high-quality administration to enhance the patient experience.

The post holder will work within a Trust committed to flexible working options, patient access targets, and excellent customer service.

Qualifications

• Experience in an administrative environment.
• Strong computer skills including MS Office.
• Excellent communication and interpersonal skills.

Responsibilities

• Booking patient appointments and diagnostics.
• Reception duties and liaising with patients.
• Data management and responding to emails.
• Support clinical teams and ensure patient pathway coordination.

Skills

Admin experience

Microsoft Office

Communication

Organisational skills

Team player

Education

GCSE English & Maths

Tools

Epic

Job description

Employer King's College Hospital NHS Foundation Trust Employer type NHS Site King’s College Hospital Town London Salary £31,554 - £33,270 per annum pro rata including HCA Salary period Yearly Closing 14/10/2026 23:59

Assistant Pathway Coordinator

Band 3

King’s College Hospital NHS Foundation Trust is one of the UK’s largest and busiest teaching Trusts with a turnover of c£2.1 billion, 1.5 million patient contacts a year and more than 14,000 staff based across 5 main sites in South East London. The Trust provides a full range of local hospital services across its different sites, and specialist services from King’s College Hospital (KCH) sites at Denmark Hill in Camberwell and at the Princess Royal University Hospital (PRUH) site in the London Borough of Bromley.

We encourage all our staff to have a healthy work/life balance. In doing so, you can apply for flexible working from the beginning of your employment. We offer a range of options which are designed to suit different circumstances and priorities in line with service requirements.

The assistant pathway coordinator will work as part of an administrative team, to support the multidisciplinary clinical and administrative team to provide a high quality administration service, a positive patient experience and the highest levels of customer service.

It is essential for the role to demonstrate an excellent understanding of the 18-week RTT process and in particular the diagnostic 6 week pathway, also knowledge of the Trust’s Access Policy: an agreement to adhere to these policies according to National Trust Guidelines.

The role will mainly incorporate the booking of patients throughout their patient pathway as well as general administration type functions.

Furthermore the post holder should develop an understanding of the milestones of the allocated pathway for patients within a designated group and elevate capacity constraints or concerns within the a patient’s pathway.

Main duties of the job

Communication and Patient Liason

Supporting clinical teams

Reception Duties

Data Management, data quality and systems responsibilities

General responsibilities

Working for our organisation

The Trust provides a full range of local and specialist services across its five sites. In June 2026, we launched our new strategy for 2026-31. Our vision is to transform healthcare, and we have agreed six strategic ambitions to help us improve care for patients, and the working lives of our staff.

Our six strategic ambitions are deliveringhigh-quality patient care; creating a great place to work; leading pioneering research, innovation and education; building strong and successful partnerships; providing timely and efficient care; and ensuring long-term financial sustainability.

We have also agreed four new organisational values – Caring, Collaborative, Inclusive, Innovative – and these underpin everything we do, and how our teams interact with the patients under our care.

We are at a pivotal point in our history and we require individuals who are ready to join a highly professional team and make a real, lasting difference to our patients and our people.

King’s is committed to delivering Sustainable Healthcare for All via our Green Plan. In line with national Greener NHS ambitions, we have set net zero carbon targets of 2040 for our NHS Carbon Footprint and 2045 for our NHS Carbon Footprint Plus. Everyone’s contribution is required in order to meet the goals set out in our Green Plan and we encourage all staff to work responsibly, minimising their contributions to the Trust’s carbon emissions, waste and pollution wherever possible.

Detailed job description and main responsibilities

Communication and Patient Liaison

• Resolve simple queries, using judgement to determine when to pass the caller on to a member of the clinical team.
• Act as a point of contact for the department or specialty, dealing with queries from stakeholders and passing on relevant information to appropriate team members as required.
• Receive and respond to patient e-mail queries, monitoring, managing and triaging email. Plus managing the physical post and ‘In-Basket’.
• Escalate complex queries, providing reassurance, an expected response time, and further contact details as appropriate.
• Sending no contact letters, ad hoc letters completed by the consultant which are generated.
• Be part of the reception rota, to let patients into the department and attend them on the EPIC system in line with trust policies. To cover any aspects relating to reception such as ordering transport and answering patient queries, other adhoc requests may apply.
• PTL monitoring / updating / escalating where patient pathway issues are identified if not within their scope to resolve.
• Responsible for booking of patient’s appointments, diagnostics and inpatient stays, throughout their patient pathway.
• Corresponding with patients, practices and internal staff.

Person specification

KNOWLEDGE & EXPERIENCE

• Experience of working in an administrative environment.
• Strong computer skills, including familiarity with Microsoft Office Suite.
• Excellent communication and interpersonal skills
• Attention to detail and strong organisational abilities.
• Ability to multitask and work in a fast-paced healthcare environment.
• Understanding of Patient Access Targets
• Proficiency in Epic, Patient tracking lists and Work-queues.

Skills and Competencies

• Ability to deal with sensitive information with tact and diplomacy. Ability to work as part of a multidisciplinary team (Team Player) Ability to work independently, to manage and prioritise own workload.
• Clear & effective communication skills both written and verbal
• Ability to work independently and work as part of a team.
• Flexibility to organise and respond quickly to changes.
• Ability to organise and prioritise own workload to meet deadlines/targets.
• Keen to further own training and development
• Reliable and Proactive
• Ability to communicate effectively with all levels of staff and patients both verbally and in writing
• Open to receiving constructive feedback

Education AND QUAILIFICATIONS

• Educated to GCSE level or equivalent, with Grade C or above in English and Maths.

AI tools like chatbots and virtual assistants can support you as you complete your application. For example, they can check for spelling or grammar errors, or help you to decide what to include. They shouldn’t however replace your own responses or be used to write the application for you.

Relying too much on AI can negatively impact your chances of success because automatically generated answers:

• might not be specific or relevant enough to address the criteria in the recruitment profile
• often seem generic and not personalised enough – an AI response won’t show your unique voice and perspective
• could misrepresent information about you, such as your qualifications, skills and experience

We monitor applications for any behaviour that could create an unfair advantage, and we check all references carefully. You are likely to be tested on your experience at interview, so be honest and make sure all the information in your application is correct.

King's College Hospital NHS Foundation Trust Annual Reports and Other Corporate Publications

King's Health Partners Academic Health Science Centre Website

King's College Hospital is part of King's Health Partners Academic Health Sciences Centre (AHSC), a pioneering collaboration between King's College London, and Guy's and St Thomas', King's College Hospital and South London and Maudsley NHS Foundation Trusts.

Employer certification / accreditation badges

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.