MDT Co-ordinator

The Christie NHS Foundation Trust; Manchester; On-site; GBP 26,000 - 34,000; Full time

Job summary

The Christie NHS Foundation Trust in Manchester is seeking an MDT Co-ordinator/Patient Pathway Tracker to help streamline cancer patient pathways and MDT processes.

You will work within the NHS cancer data environment, track patients from referral to treatment, and prepare weekly MDT lists using information from secretaries and clinicians. The role requires strong Microsoft Office skills and excellent organisation.

Qualifications

• Minimum 5 GCSEs or relevant experience
• ECDL
• Evidence of further education

Responsibilities

• Facilitate MDT meetings to ensure they run effectively and are well coordinated
• Create and circulate MDT lists prior to meetings using information from clinicians and secretaries
• Attend MDT meetings and record attendance and outcomes; ensure data is entered into the local system
• Coordinate the patient pathway tracking to meet National Cancer Waiting times and escalate delays when needed

Skills

Microsoft Office

Communication

Attention to detail

Team coordination

Education

GCSEs

ECDL

Further education

Job description

An opportunity has arisen in the Performance Management Department for an MDT Coordinator/Patient Pathway Tracker. The team requires an enthusiastic team member who is committed to having a positive impact on cancer patient pathways. You will have had experience working within the NHS preferably within a cancer data environment. An understanding of current cancer pathways and MDT processes would be extremely desirable. You will be required to work flexibly to meet the needs of the service.

Candidates must have Microsoft Office Suite experience. You will have good organisational skills and be able to communicate confidently with all levels of staff on a wide range of information

Main duties of the job

As an MDT Co-Ordinator/Patient Pathway Tracker you will be responsible for completing, but not limited to, tasks such as:

Tracking target patients in a timely manner from referral to first treatment. Attending regular meetings and provide updates on the patient pathway. Accurately maintain a patient tracking list. Liaise with other trusts.

Being responsible for the facilitation of Multi-disciplinary team meetings ensuring MDT meetings run effectively and are well structured.

Accurately prepare and circulate lists of patients for discussion at each multi-disciplinary team meeting (MDT) using information provided by secretaries, lead clinicians and nurse specialists.

To attend the multi-disciplinary team meetings, keeping comprehensive records of attendance and outcomes of the meeting, and distributing to relevant team members. To ensure timely and accurate input of the outcomes of the MDT meetings onto local patient administration system, CWP.

Working for our organisation

The Christie is one of Europe’s leading cancer centres, looking after more than 64,000 patients a year. We are based in Manchester and serve a population of 3.2 million across Greater Manchester & Cheshire, but as a national specialist around 25% patients are referred to us from other parts of the country.

We are the largest radiotherapy provider in the NHS with one in 20 treatments delivered at The Christie. We have up to 15 linear accelerators operating across our network of sites. We operate the largest chemotherapy unit in the UK on our main site and treatments are also provided at 13 other networked sites, and in patients homes. And as a specialist tertiary surgical centre, we focus on rare cancers, complex procedures, and multidisciplinary approaches to cancer surgery, specialising in colorectal, peritoneal, gynaecological, urological and plastic surgery.

We are also an international leader in research, with world first breakthroughs for over 100 years. We have been named by the UK’s National Institute for Health Research (NIHR), as one of the best hospitals providing opportunities for patients to participate in clinical research studies, with more than 800 studies open at any time, caring for over 3,000 patients.

Detailed job description and main responsibilities

MDT Co-ordination

• Facilitation of multi-disciplinary team meetings to ensure the meetings run effectively and are well co-ordinated and all relevant patients are discussed.
• Liaise with clinical and administrative staff to create lists for circulation prior to the MDT meetings
• Attend and facilitate each MDT, and use the video conferencing equipment, as needed.
• Distribute outcomes to all concerned following the meetings and ensure that this information is correct and complete and recorded on CWP.
• Report the current position of the patient on their cancer pathway to clinicians during meetings so that they can make clinical decisions based on this information.
• To support the teams in the collection of evidence, documentation and/or data for the National Peer Review Programme.
• Ensure that the MDT activities are recorded and the results documented, eg attendance records, highlighting to the Cancer Services Manager / Lead Nurse should any members attendance fall below the required standard.
• Ensure that MDT members are kept up to date with the upcoming schedule of MDT meetings and are aware of any changes to date, venue etc.
• Ensure appropriate cover at all MDT meetings during periods of sickness or annual leave

PATIENT PATHWAY TRACKING

• Coordinate the administrative pathway of patients with a confirmed cancer to ensure that they meet National Cancer Waiting time standards.
• To proactively track the cancer patients and elevate all potential delays to the Cancer Performance Manager/Divisional Managers according to the agreed escalation policy to ensure actions are taken to avoid any breaches .
• Ensure up to date and relevant information/data is collected to enable the full and accurate production of the PTL (Patient tracking list) and attend weekly meetings to discuss
• To maintain the systems and processes required to support the tracking of patients in their respective targets and identify service improvements where necessary
• Provide detailed breach analysis reports within 5 days of the date of the first definitive treatment date (FDT) for any 62 day patients with waiting times outside of national standards
• To liaise with colleagues from other Trusts to ensure that data is accurate for patients transferred from other hospitals to undergo treatment.
• To validate all treatments and pathways within one working day of the treatment date
• To ensure that exceptions and alterations to the waiting times of individual patients are appropriately supported by documentation and can be audited
• Maintain the generic 62 day CaRPs inbox, processing and registering referrals for patients on a 62 day pathway in accordance with the SOP

Person specification

Qualifications

• A comprehensive secondary education with a minimum of 5 GCSEs or relevant experience
• ECDL
• Evidence of further education

Experience

• Experience in the NHS environment
• Working across organisational boundaries
• Proven experience of working to tight deadlines
• Problem solving techniques
• Experience of working with multidisciplinary team members
• Experience of COSD
• Knowledge of clinical pathways

Knowledge

• Experience of a patient’s pathway
• Knowledge of cancer services NHS Plan
• Knowledge of Trust policies and procedures

Skills

• To have skills in the extraction of information from databases
• Communication skills to be able to communicate with all members of the MDT/performance team
• Ability to work logically with great attention to detail using own initiative
• Ability to read and interpret complex data and to be tenacious in ensuring its accuracy
• Strong Microsoft Office Suite knowledge and experience
• Ability to work within a team/coordination role
• Presentation skills to be able to present verbally at weekly meeting to senior staff
• Good time management skills to prioritize workload

Values

• Ability to demonstrate the organisational values and behaviours

Other

• Conscientious and hardworking
• Proactive and able to work on own initiative
• Tactful and diplomatic
• Self-motivated and enthusiastic
• Willingness to undertake trainingFlexibility
• Evidence of CPD

The closing date for this post may be extended if there are insufficient applicants or brought forward if there is a high volume of applicants. Application Information - If you have not heard from us within four weeks of the closing date, I regret that on this occasion your application will have been unsuccessful.

Sponsorship Information - We are an approved sponsoring organisation. Applications will be considered from applicants requiring sponsorship alongside all other applications. Please be aware, not all roles are eligible for sponsorship. You can review the list of eligible role and requirements on the government website.

Pre-Employment Checks - To confirm your suitability for the role, we will carry out pre-employment checks in line with NHS Employment Check Standards . These include:

• Identity verification
• Right to work check
• Disclosure and barring service (DBS)/Criminal record check (dependent on role, payment of this will be the applicants responsibility)
• Professional registration and/or qualification check
• Occupational health assessment
• Employment history and reference validation

All applicants external to The Christie NHS Foundation Trust will be required to provide their HMRC employment history to cover the most recent three years employment. This information will used to validate employment history andreferences.

If you require sponsorship, we will assess your eligibility based on current government guidance. If the role is not eligible and you cannot demonstrate your right to work, your conditional offer may be withdrawn.

If You're Offered the Role - you will be agreeing to The Christie NHS Foundation Trust transferring the information contained in this application to its preferred applicant management system. If you are offered a job information will also be transferred into the national NHS Electronic Staff Records system. Please note, all communication regarding your application will be made via email, please ensure you check your junk/spam folders as emails are sometimes filtered there.

The Inter-Authority Transfer (IAT) process is a critical and beneficial component of ESR and will form part of the recruitment process. In the event that you are successful following interview your previous NHS employment data, if applicable will be transferred from your current / most recent employer. Sponsorship Information - We are an approved sponsoring organisation. Applications will be considered from applicants requiring sponsorship alongside all other applications. Please be aware, not all roles are eligible for sponsorship. You can review the list of eligible role and requirements on the government website. No Smoking Policy - You should be aware the Trust operates a No Smoking Policy and therefore employees are not permitted to smoke at work.

Additional Information - We want to ensure that everyone who works at the Christie or uses our services is welcomed, valued and treated with dignity and respect.The Christie values diversity and is committed to ensuring equal opportunities for all and fair representation across the organisation at all levels. In support of these commitments, we particularly welcome applications from Black, Asian and other ethnic minority people and people with disabilities for this post. Appointment will be only on merit.

We are committed to creating a balanced and diverse workforce. As such we welcome and encourage applications from people of all backgrounds. Together we will foster inclusion and tackle inequity and health inequalities in cancer care.

As users of the disability confident scheme, we guarantee to interview all disabled applicants who meet the minimum criteria for the vacancy.

The Christie NHS Foundation Trust is committed to the highest standards of ethical conduct and integrity in all our activities. We have a zero-tolerance approach to modern slavery in any of its forms, including slavery, servitude, forced or compulsory labour, and human trafficking. We are fully committed to acting ethically and with transparency in all our business dealings and relationships, and to implementing and enforcing effective systems and controls to ensure modern slavery is not taking place anywhere in our organisation or supply chains.

Employer certification / accreditation badges

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.