Procurement Officer

The Christie NHS Foundation Trust; Manchester; On-site; GBP 28,000 - 31,000; Full time

Job summary

The Christie NHS Foundation Trust in Manchester is recruiting for a Band 4 Finance and Business Development role within Site Procurement (E00392). This permanent, full-time position offers 37.5 hours per week with a salary of £28,392 to £31,157 pro rata per annum.

The post involves assisting procurement activities, managing duties under supervision, and supporting value-for-money objectives in line with NHS procurement policies.

Job description

Main area Finance and Business Development Grade Band 4 Contract Permanent Contract Hours 37.5 hours per week (Full time permanent) Job ref 413-109392-FB-DA

Site Procurement - E00392 Town Manchester Salary £28,392 - £31,157 Pro rata, per annum Salary period Yearly Closing 01/10/2026 23:59

Job overview

• The successful candidate will work to assist the Senior Procurement Officers, Deputy Head of Procurement and Assistant Director - Procurement in carrying out the duties and responsibilities of Strategic Procurement, in accordance with the Trusts Standing Financial Instructions (SFI’s) and procurement procedures, to help deliver value for money for the trust.
• Under the direction of a Senior Procurement Officer, the successful candidate will be the procurement lead for allocated work streams and projects, managing their own workload, and supporting the Deputy Head of Procurement and Assistant Director – Procurement in the provision of a professional purchasing and supply service to the Trust.
• The post holder will be required to undertake specific projects delivering against agreed timescales and outcomes for Trust Departments and Divisions.
• The post holder will hold or be studying towards the professional diploma of the Chartered Institute of Procurement and Supply or have equivalent experience in a busy procurement department.
• The trust reserves the right to close the applications before the deadline should a suitable number of applications be received

Main duties of the job

• To assist and manage the procurement of the full range of Trust contracts for goods and services working within the public sector procurement policy and legal framework. These will be for high value complex contracts above procurement limits as well as those below.
• Support Trust Departments and Divisions in ensuring they comply with procurement legislation, UK law and Trust Standing Financial Instructions.
• The post holder must be able work as part of a team, ensuring that relevant procurement information is disseminated throughout the Procurement department as necessary.
• Support the Deputy Head of Procurement and Senior Procurement Officers and under their direction lead a range of procurement projects to deliver against the procurement workplan and cost improvement programme.
• Under the general direction of the Senior Procurement Officers and Deputy Head of Procurement prepare and issue tender documentation, evaluate and assist with the negotiation of tenders received against the specification, and prepare analytical summaries in preparation for contract awards, ensuring that all contracts maintain fair and equal competition.
• To liaise with the stakeholders and other project representatives to determine precise requirements in terms of specification and other clinical or user-based requirements.
• Invite competitive quotations from suppliers in accordance with thresholds for competition, producing the appropriate documentation, analysing the results, prepare and present comparative prices and make recommendations to the end-users, ensuring details are recorded in the quotations register.
• To assist in the preparation and administrative work for large scale tenders including arranging and attending meetings with internal customers and external suppliers.
• To regularly use information systems to create documents and reports
• Manage the maintenance portfolio
• Monitoring orders going through Integra that are over £12k so that they can be published on Contracts Finder
• Liaise with the Trusts’ Finance Departments on all aspects of order processing as required.
• To work closely with collaborative organisations such as NHS SBS, NHS Supply Chain etc
• Assist in the development of procurement procedures and policies.
• Contribute to the professional development of the Trust Procurement Team.
• Attendance at meetings, conferences, development workshops etc at any location within the country as deemed necessary and appropriate.
• To deputise for the Senior Procurement Officers as and when required.
• To supervise the Procurement Assistant, when required.
• Invite competitive quotations from suppliers in accordance with thresholds for competition, producing the appropriate documentation, analysing the results, prepare and present comparative prices and make recommendations to the end-users, ensuring details are recorded in the quotations register.
• To assist in the preparation and administrative work for large scale tenders including arranging and attending meetings with internal customers and external suppliers.

Working for our organisation

The Christie is one of Europe’s leading cancer centres, looking after more than 64,000 patients a year. We are based in Manchester and serve a population of 3.2 million across Greater Manchester & Cheshire, but as a national specialist around 25% patients are referred to us from other parts of the country.

We are the largest radiotherapy provider in the NHS with one in 20 treatments delivered at The Christie. We have up to 15 linear accelerators operating across our network of sites. We operate the largest chemotherapy unit in the UK on our main site and treatments are also provided at 13 other networked sites, and in patients homes. And as a specialist tertiary surgical centre, we focus on rare cancers, complex procedures, and multidisciplinary approaches to cancer surgery, specialising in colorectal, peritoneal, gynaecological, urological and plastic surgery.

We are also an international leader in research, with world first breakthroughs for over 100 years. We have been named by the UK’s National Institute for Health Research (NIHR), as one of the best hospitals providing opportunities for patients to participate in clinical research studies, with more than 800 studies open at any time, caring for over 3,000 patients.

Detailed job description and main responsibilities

We run one of the largest early clinical trial units in Europe with over 300 trials every year. Cancer research in Manchester, most of which is undertaken on the Christie site, has been officially ranked the best in the UK.

The successful candidate will join the trust procurement team, consisting of hardworking, enthusiastic professionals. Whilst the team works predominantly remotely, monthly in person team meetings are held to ensure help and support are provided to all team members.

The Trust’s Procurement Department has been accredited as “Best” within the Commercial Continuous Improvement Assessment Framework (CCIAF).

DUTIES AND RESPONSIBILITIES

• To assist and manage the procurement of the full range of Trust contracts for goods and services working within the public sector procurement policy and legal framework. These will be for high value complex contracts above procurement limits as well as those below.
• Support Trust Departments and Divisions in ensuring they comply with procurement legislation, UK law and Trust Standing Financial Instructions.
• The post holder must be able work as part of a team, ensuring that relevant procurement information is disseminated throughout the Procurement department as necessary.
• Support the Deputy Head of Procurement and Senior Procurement Officers and under their direction lead a range of procurement projects to deliver against the procurement workplan and cost improvement programme.
• Under the general direction of the Senior Procurement Officers and Deputy Head of Procurement prepare and issue tender documentation, evaluate and assist with the negotiation of tenders received against the specification, and prepare analytical summaries in preparation for contract awards, ensuring that all contracts maintain fair and equal competition.
• To liaise with the stakeholders and other project representatives to determine precise requirements in terms of specification and other clinical or user-based requirements.
• Invite competitive quotations from suppliers in accordance with thresholds for competition, producing the appropriate documentation, analysing the results, prepare and present comparative prices and make recommendations to the end-users, ensuring details are recorded in the quotations register.
• To assist in the preparation and administrative work for large scale tenders including arranging and attending meetings with internal customers and external suppliers.
• To regularly use information systems to create documents and reports
• Manage the maintenance portfolio
• Monitoring orders going through Integra that are over £12k so that they can be published on Contracts Finder
• Liaise with the Trusts’ Finance Departments on all aspects of order processing as required.
• To work closely with collaborative organisations such as NHS SBS, NHS Supply Chain etc
• Assist in the development of procurement procedures and policies.
• Contribute to the professional development of the Trust Procurement Team.
• Attendance at meetings, conferences, development workshops etc at any location within the country as deemed necessary and appropriate.
• To deputise for the Senior Procurement Officers as and when required.
• To supervise the Procurement Assistant, when required.
• Invite competitive quotations from suppliers in accordance with thresholds for competition, producing the appropriate documentation, analysing the results, prepare and present comparative prices and make recommendations to the end-users, ensuring details are recorded in the quotations register.
• To assist in the preparation and administrative work for large scale tenders including arranging and attending meetings with internal customers and external suppliers.

Qualifications

• Currently hold or is in the process of achieving entry level professional procurement qualification from Chartered Institute of Purchasing and Supply (CIPS Level 4+), or equivalent.
• Willingness to undertake any training as required by the Trust
• 5 GCSEs at Grade C or above including Maths and English (or equivalent, including Functional Skills Level 2)
• Educated to degree level or equivalent

Experience

• Experience of working under pressure to deadlines and prioritising workload
• Experience of working with Microsoft Excel, Microsoft Word and other key IT packages
• Evidence of personal development
• Experience of working in the health sector.
• Experience using e-procurement systems
• Experience in a Procurement or Supply Environment

Skills

• Ability to manage own workload and self-motivate
• Strong organisational skills
• Ability to prioritise workload in order to meet strict deadlines
• Good interpersonal skills and team player.
• Good analytical and numerical skills.
• Ability to manage own workload and decide when to elevate when required.
• Ability to regularly use information systems to create documents and reports.
• Ability to comprehend and summarise complex written passages.

Knowledge

• Knowledge of basic public sector procurement processes
• Basic knowledge of Procurement laws, including knowledge of current procurement legislation
• Knowledge of NHS procurement process

Values

• Ability to demonstrate the organisational values and behaviours

Other

• Flexible approach to the working environment.

The closing date for this post may be extended if there are insufficient applicants or brought forward if there is a high volume of applicants.

Application Information - If you have not heard from us within four weeks of the closing date, I regret that on this occasion your application will have been unsuccessful.

Sponsorship Information -We are an approved sponsoring organisation. Applications will be considered from applicants requiring sponsorship alongside all other applications.Please be aware, not all roles are eligible for sponsorship.You can review the list of eligible role and requirements on thegovernment website.

Pre-Employment Checks -To confirm your suitability for the role, we will carry out pre-employment checks in line withNHS Employment Check Standards . These include:

• Identity verification
• Right to work check
• Disclosure and barring service (DBS)/Criminal record check (dependent on role, payment of this will be the applicants responsibility)
• Professional registration and/or qualification check
• Occupational health assessment
• Employment history and reference validation

All applicants external to The Christie NHS Foundation Trust will be required to provide theirHMRC employment history to cover the most recent three years employment. This information will used to validate employment history and references.

If you require sponsorship, we will assess your eligibility based on currentgovernment guidance. If the role is not eligible and you cannot demonstrate your right to work, your conditional offer may be withdrawn.

If You're Offered the Role - you will be agreeing to The Christie NHS Foundation Trust transferring the information contained in this application to its preferred applicant management system. If you are offered a job information will also be transferred into the national NHS Electronic Staff Records system. Please note, all communication regarding your application will be made via email, please ensure you check your junk/spam folders as emails are sometimes filtered there.

The Inter-Authority Transfer (IAT) process is a critical and beneficial component of ESR and will form part of the recruitment process. In the event that you are successful following interview your previous NHS employment data, if applicable will be transferred from your current / most recent employer.

No Smoking Policy - You should be aware the Trust operates a No Smoking Policy and therefore employees are not permitted to smoke at work.

Additional Information - We want to ensure that everyone who works at the Christie or uses our services is welcomed, valued and treated with dignity and respect.The Christie values diversity and is committed to ensuring equal opportunities for all and fair representation across the organisation at all levels. In support of these commitments, we particularly welcome applications from Black, Asian and other ethnic minority people and people with disabilities for this post. Appointment will be only on merit.

We are committed to creating a balanced and diverse workforce. As such we welcome and encourage applications from people of all backgrounds. Together we will foster inclusion and tackle inequity and health inequalities in cancer care.

As users of the disability confident scheme, we guarantee to interview all disabled applicants who meet the minimum criteria for the vacancy.

The Christie NHS Foundation Trust is committed to the highest standards of ethical conduct and integrity in all our activities. We have a zero-tolerance approach to modern slavery in any of its forms, including slavery, servitude, forced or compulsory labour, and human trafficking. We are fully committed to acting ethically and with transparency in all our business dealings and relationships, and to implementing and enforcing effective systems and controls to ensure modern slavery is not taking place anywhere in our organisation or supply chains.