(**) MDT Coordinator - Cancer

Transformation Unit; Southend-on-Sea; Remote; GBP 24,000 - 33,000; Full time

Job summary

Mid and South Essex NHS Foundation Trust is seeking a Band 4 administrator to join the Cancer Data Team on a permanent, full-time basis. You will support MDT meetings, manage data accuracy, and coordinate with clinical staff to optimise patient care pathways.

The role requires at least 2 years of admin experience, familiarity with data collection, and strong MS Office skills. A patient-centered, team-oriented approach is essential, with the ability to prioritise and meet deadlines.

Qualifications

• Good level of education e.g A level/NVQ 3 or equivalent work experience.
• Cancer Waiting Time knowledge demonstrated through work history and/or supportive information.
• Significant administrative experience within a healthcare setting.

Responsibilities

• Organise regular multi-disciplinary team meetings and keep a comprehensive schedule.
• Communicate cancellations or changes to MDT meetings to core members.
• Arrange provisions for MDT meetings including lunch-time sessions.
• Prepare and circulate agendas for MDT meetings.
• Ensure medical notes and diagnostic results are available for MDT meetings.
• Maintain MDT proforma, facilities, and teleconferencing where needed.
• Keep attendance registers and record decisions and treatment plans.

Skills

Cancer Waiting Time knowledge

MS Office proficiency

Excellent keyboard skills

Teamwork

Organisation & prioritisation

Education

A level / NVQ3 or equivalent

Tools

Hospital administration systems

Job description

Employer Mid and South Essex NHS Foundation Trust Employer type NHS Site Southend Town Southend-on-sea Salary £28,392 Per Annum (Pro Rata for Part Time) Salary period Yearly Closing 28/10/2026 23:59

Band 4

Mid and South Essex NHS Foundation Trust is the onlyacute hospital provider in the Mid and South Essex Integrated Care System (ICS), which is a system of health and care partners working together for our local population.

Within Mid and South Essex there are 149 GP practices, operating from over 200 sites, forming 27 Primary Care Networks and one Ambulance Trust. There are also three main community and mental health service providers who work together through a community collaborative.

We collaborate with other valuable partners, including three Healthwatch organisations, nine voluntary and community sector organisations and three top tier local authorities, with seven district, borough and city councils, as well as our local universities.

Job overview

An exciting opportunity has arisen for an enthusiastic and self-motivated individual to join and work with the Cancer Data Team on a permanent, full-time contract.

The team plays a major part in the overall patient experience and journey. You will have excellent communication skills, be effective in working closely with clinical and non-clinical staff and have a flexible and patient centered approach. You will also have a minimum of 2 years previous administrative experience, ideally with experience of working with databases and understanding data collection processes.

We are looking for someone who is passionate about cancer services and delivering improved outcomes for our patients. You must be able to organise and prioritise your own workload to meet the requirements of the role, have the ability to function and communicate effectively as part of a team, the ability to exercise sound judgement in relation to problem solving and identifying situations requiring further advice.

The role will require a high level of data accuracy, good organisational skills, and to be able to prioritise your own workload in order to meet deadlines and ensure high standards of services are maintained.

Main duties of the job

Organise regular multi-disciplinary team meetings where all core members are in attendance and keep a comprehensive schedule of all team meetings.

Communicate to all core MDT members any cancellation or change in venue, date and time of meetings.

Arrange provisions for all MDT meetings that take place during lunchtime, alerting providers of any cancellation or change in venue and timetable.

Compile lists of patients to be discussed at the next MDT meeting in conjunction with CNS advice and clinicians’ requests.

Prepare and circulate agendas prior to each MDT meeting.

Ensure that all required medical notes and relevant diagnostic test results are available for the MDT meeting.

Prepare an MDT pro-forma for each patient to be discussed.

Prepare MDT meeting facilities and ensure radiology and pathology equipment is available and functioning.

Ensure that teleconferencing equipment is operational and facilitate its use during meetings that require multi-site video links.

Keep a register of attendance at each MDT meeting of all core and non-core members.

Ensure decisions, management and treatment plans are recorded on the MDT proforma and signed for appropriately.

Working for our organisation

Our ambition is to deliver excellent local and specialist services, to improve the health and well being of our patients, and provide a vibrant place for staff to develop, innovate and build careers.

We aim to make the most of our skills and experiences so we can become the best we can be. As one organisation we will recruit the finest and retain more specialist staff due to more employment opportunities across our Trust

Detailed job description and main responsibilities

For full details about this varied and rewarding role, please see attached job description.

Please be aware that we reserve the right to close this vacancy early if we receive a suitable number of applications.

Unfortunately, there is no Visa Sponsorship available for this role. Whilst we are able to employ candidates on a graduate Visa, we are unable to offer sponsorship once the graduate visa expires. – for some roles – i.e. roles for band 2 to 4, inclusive.

Qualifications

• Good level of education e.g A level/NVQ 3 or equivalent work experience
• Cancer Waiting Time knowledge demonstrated through work history and/or supportive information

Experience

• Knowledge of specialist functional and medical terms demonstrated in supporting information
• Significant administrative experience within a healthcare setting
• Experience of applying hospital administration systems
• Knowledge and understanding of key access targets i.e. 31 day and 62 day cancer demonstrated in supporting information
• Excellent Keyboard Skills
• Ability to work under pressure and to tight deadlines
• High level of proficiency in MS Office
• Previous experience working with data input
• Understanding purpose of PTL's demonstrated through work history or supporting information
• Live typing experience
• Understanding purpose and importance of MDT Meetings

Communication

• Excellent written and verbal communication skills
• Ability to work both independently and as part of a team

Please be aware as per the new Immigration guidelines we cannot sponsor candidates with a salary (full time or pro Rata) under the current minimum threshold.

Please note, the selection processes at Mid and South Essex NHS Foundation Trust are in place to ensure we recruit candidates with the right skills and values, please be advised that the use of AI in applications are monitored. We remain vigilant against candidates who misuse these tools to generate an application that doesn’t accurately reflect their skills, and you will be required to declare on your application if AI has been used before submitting your application.

Employer certification / accreditation badges

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.