Materials Management Assistant | Nottingham University Hospitals NHS Trust

Nottingham University Hospitals NHS Trusts; Nottingham; On-site; GBP 60,000 - 80,000; Full time

Job summary

A leading healthcare provider in Nottingham is seeking an individual to manage the ordering and stock control of clinical and non-clinical items. The role requires excellent communication skills and a commitment to patient care. You will work closely with various teams to ensure efficient stock management, contributing to exciting future projects within the organization. Competitive benefits include annual leave starting at 27 days per annum plus bank holidays.

Benefits

Annual leave starts at 27 days plus bank holidays

Responsibilities

• Provide a second to none service for our end users.
• Ensure that worked areas are kept tidy and stocked to approved levels.
• Put away stock / non-stock as required per department.
• Work closely with ward staff members, facilitating stock requests.
• Maintain a duty of responsibility and care to patients at all times.
• Support savings initiatives within the wider procurement function.
• Provide a professional, customer focused Materials Management service to all user departments.
• Order stock for clinical & non-clinical areas using a variety of different ordering systems.
• Housekeeping by way of breaking down cages and disposal of boxes and packaging.
• Ensure stocks are managed appropriately and cost effectively.
• Assist with statistical analysis and production of management reports.
• Organise appropriate stock storage in liaison with the ward/department.
• Maintain a high level of communication with wards/departments.
• Actively build and maintain professional working relationships with colleagues and customers.

Job description

Overview

We are searching for an individual who is looking for an exciting new challenge. You will be responsible for the ordering & put-away of products ranging between clinical and non-clinical items around Nottingham University Hospitals NHS Trust (NUH), helping across a variety of stock control areas, working closely with the Ward leads, your fellow Receipt & Distribution Operatives and reporting directly to the Materials Management Team Leader and ultimately the Senior Supply Chain Manager. The scope of operational work managed by this team is significant – the full roll out of materials management at NUH is run from this team and there are some large and exciting projects to be a part of in the coming years.

In addition to the below summary you need to familiarise yourself with full Job Description and Person Specification documents attached to this advert.

Your working pattern would consist of 37.5 hours per week, 8am – 4pm Monday to Friday.

Annual leave starts at 27 days per annum plus bank holidays.

Due to the extremely popular nature of this vacancy it may close before the date being advertised.

This advert closes on Thursday 27 Nov 2025.

Responsibilities

• Provide a second to none service for our end users.
• Ensure that worked areas are kept tidy and stocked to approved levels.
• Put away stock / non-stock as required per department.
• Work closely with ward staff members, facilitating stock requests.
• Maintain a duty of responsibility and care to patients at all times.
• Support savings initiatives within the wider procurement function.
• Provide a professional, customer focused Materials Management service to all user departments.
• To order stock (on set days as well as ad-hoc/urgent requests) for clinical & non-clinical areas using a variety of different ordering systems.
• To put stock away where orders have been raised for.
• Housekeeping by way of breaking down cages and disposal of boxes and packaging.
• Reconciliation of delivery notes to orders placed.
• Ensure stocks are managed appropriately and cost effectively, whilst meeting the customers’ departmental or area needs. Including the removal, return or disposal of excess or redundant stock and assisting with high urgency product recalls following safety alerts.
• In liaison with senior and clinical colleagues, identify and explore opportunities for potential cost savings for the Trust, whilst maintaining quality standards, including the rationalisation and standardisation of medical and surgical products.
• Assist with statistical analysis and production of management reports as required: including the review of stock levels of Materials Management managed products on wards/departments (in agreement with the appointed ward/department key personnel and at an agreed frequency) and stock takes of these products.
• Organise appropriate stock storage in liaison with the ward/department in order to facilitate ease of use for all and to ensure a methodical stock control and data capture process, to include appropriate stock rotation and routine housekeeping.
• Maintain a high level of communication with wards/departments to ensure customers. Including but not limited to: ensuring awareness of any product changes and shortages, awareness of correct storage of goods in compliance with fire and infection control regulations (identifying risks as necessary), keeping wards/departments appraised of any changes to the service.
• Maintain a high level of communication and interaction amongst the Materials Management, Supply Chain and wider Procurement teams to ensure the sharing of best practice and knowledge.
• Actively build and maintain professional working relationships with colleagues, key customers and external organisations, to a consistently high standard of customer care.
• Should the need arise, provide operational support for the wider supply chain function (Materials Management, Receipts & Distribution and Break Bulk) across all Hospital sites.
• In support of customer requirements, undertake awareness training if provided in medical and surgical products and develop commodity knowledge.

Team & Values

We are Team NUH and our values Kind, Inclusive, Ambitious & One Team. These are the values that we look for in a candidate, to drive innovation, meet the needs of our patients, using our resources wisely.

Benefits

Annual leave starts at 27 days per annum plus bank holidays.