Marketing & Events Coordinator

Vizrt; London; On-site; GBP 25,000 - 35,000; Full time

Job summary

An established industry player is seeking a Marketing & Events Coordinator to join their vibrant team. This entry-level position is perfect for recent graduates eager to dive into the world of event coordination and marketing logistics. You'll gain hands-on experience while supporting the planning and execution of tradeshows and events, managing vendor relations, and assisting with marketing automation processes. The role emphasizes strong organizational skills and attention to detail, making it an ideal opportunity for someone passionate about the events industry. Join a dynamic environment that values growth and creativity, and take your first steps into a rewarding career.

Benefits

Health Insurance

Paid Time Off

Professional Development

Qualifications

• Recent graduate with a degree in Marketing, Business, or Event Management.
• Strong organizational, time management, and communication skills.

Responsibilities

• Support planning and execution of tradeshows and events.
• Manage vendor relations and financial administration tasks.
• Assist with marketing automation and database management.

Skills

Organizational Skills

Time Management

Attention to Detail

Communication Skills

Interpersonal Skills

Proficiency in Microsoft Office

Education

Degree in Marketing

Degree in Business

Degree in Event Management

Tools

Event Management Tools

Marketing Automation Tools

Job description

The Marketing & Events Coordinator is responsible for supporting the planning and execution of tradeshows, events, and marketing logistics. This entry-level role provides an excellent opportunity for a recent graduate to gain hands-on experience in event coordination, logistics management, and vendor relations. The ideal candidate is highly organized, detail-oriented, proactive, and able to work cross-functionally with internal teams and external vendors.

Job Summary:

The Marketing & Events Coordinator is responsible for supporting the planning and execution of tradeshows, events, and marketing logistics. This entry-level role provides an excellent opportunity for a recent graduate to gain hands-on experience in event coordination, logistics management, and vendor relations. The ideal candidate is highly organized, detail-oriented, proactive, and able to work cross-functionally with internal teams and external vendors.

Key Responsibilities:

1. Tradeshow & Event Logistics:

• Create an internal tradeshow guide for attendees, providing them with all necessary event information.
• Act as the point of contact for hotel bookings and manage accommodation for staff attending tradeshows.
• Handle badge registration for staff participating in industry events.
• Help coordinate partner social hours and customer events at tradeshows.
• Manage shipping logistics, working closely with pre-sales teams and booth builders to ensure timely delivery of materials.
• Oversee branded merchandise orders to support marketing efforts at events.
• Keep track of all tradeshow deadlines and ensure management is updated on completion timelines.
• Help arrange social and team events when required.

Partner & Customer Engagement Support:

• Administer partner loan requests, ensuring proper loan agreements are in place for borrowed equipment.
• Assist in masterclass organization, including catering orders and working with local office managers on cost management.

Vendor & Financial Administration:

• Process purchase orders (POs) and invoices for new vendors, ensuring timely payments.
• Communicate with vendors, particularly in the US, to obtain and manage required finance documentation for new suppliers.
• Deal with other ad-hoc administration duties.

Marketing Automation Support:

• Assist with contact list uploads, ensuring data is properly formatted and imported correctly into the system.
• Help clear sync errors and maintain database hygiene, working closely with the team to resolve any issues promptly.
• Provide general support for automation and database tasks, gaining experience with marketing automation processes.

Requirements:

• Recent graduate with a degree in Marketing, Business, Event Management, or a related field.
• Strong organizational and time management skills.
• Strong attention to detail, with a passion for accuracy and precision.
• Eagerness to learn and ability to work in a fast-paced environment.
• Excellent communication and interpersonal skills.
• Ability to manage multiple priorities and deadlines.
• Proficiency in Microsoft Office (Excel, Word, Outlook).
• Familiarity with financial processes, including purchase orders and invoice tracking, preferred.
• Experience with event management tools is a plus.
• Basic understanding of marketing automation tools, such as Pardot, is a plus, but training will be provided.

Benefits:

Across Vizrt, we all work with our shared purpose in mind; to deliver more stories, better told. We offer a comprehensive benefits package that includes:

• Health Insurance: Comprehensive medical, dental, and vision insurance plans to keep you and your family healthy.
• Paid Time Off: Generous vacation days, sick leave, and holidays to ensure you have a work-life balance.
• Professional Development: Opportunities for ongoing training.

Join our team and take advantage of these benefits while working in a dynamic and supportive environment.

Recruitment Process:

• Recruiter Screening
• Interview Case
• Final Interview

Seniority Level: Entry level

Employment Type: Full-time

Job Function: Management and Manufacturing

Industries: Technology, Information and Internet