Marketing Associate

AbbVie Inc.; Maidenhead; On-site; GBP 26,000 - 34,000; Full time

Job summary

AbbVie Inc. in Maidenhead is seeking a Marketing Associate Assistant to support the Gastro Team.

This varied, high-volume role helps run the unit smoothly, manages budget administration, and supports marketing materials and compliance processes. You will collaborate with brand, field and medical teams, gain exposure to business activities, own day-to-day operations, improve processes, and contribute to a supportive, high-performing team.

Qualifications

• Bachelor’s degree in science or life sciences, or equivalent relevant professional experience.
• Additional marketing qualifications are an advantage but are not essential.

Responsibilities

• Budget ownership: manage financial administration, SOWs/POs, and invoicing.
• Event execution: coordinate internal and external events, manage logistics and hospitality.
• Team operations: diary management, meeting coordination, and minutes capture.
• HCP & agency liaison: PSA contracting and payments with agencies.
• Material management: support internal compliance and MAP/PromoMats processes.

Skills

Budget management

Event coordination

Diary management

Stakeholder liaison

Communication

Education

Bachelor’s degree in science or life sciences

Additional marketing qualifications (advantage)

Tools

PromoMats

MAP

Job description

AbbVie's mission is to discover and deliver innovative medicines and solutions that solve serious health issues today and address the medical challenges of tomorrow. We strive to have a remarkable impact on people's lives across several key therapeutic areas including immunology, oncology and neuroscience - and products and services in our Allergan Aesthetics portfolio. For more information about AbbVie, please visit us at www.abbvie.co.uk .Follow @abbvie on LinkedIn, Facebook , Instagram , X and YouTube.

Job Description

We are looking for a Marketing Associate Assistant to support our Gastro Team. This is a varied, high-volume role at the centre of a fast-paced business unit, with responsibility for helping the team run smoothly and deliver its priorities. You’ll support the team’s budget and event coordination, help manage day-to-day operations, and contribute to marketing materials and compliance processes.

You’ll work with colleagues across the brand, field and medical teams, gaining exposure to a range of business activities and brand workstreams. You’ll also have the opportunity to take ownership of day-to-day operations, improve processes and contribute to a supportive, high-performing team.

The role may suit someone looking to build experience in pharmaceutical marketing, as well as someone with relevant experience who is ready to bring their own ideas and approach to the position.

Key Responsibilities

• Budget & Financial Ownership:Take full ownership of the financial administration process. Accurately plot and record Marketing (PromoMats/IFT) and Vendor spend, efficiently raise SOWs, and POs, and track invoices to ensure the team has a clear, accurate view of the budget.
• Event Execution:Work closely with the Brand team to bring their visions for internal and external events to life. Manage logistics, venue bookings, and hospitality, and attend events to ensure excellence in execution.
• Team Operations & Leadership Support:Serve as the day-to-day anchor for the team. Support the Business Unit Manager and Brand Team with complex diary management, meeting coordination, capturing actionable minutes, and anticipating operational challenges before they arise.
• HCP & Agency Liaison:Collaborate with the Professional Relationship Manager to facilitate HCP support for AbbVie conferences. Confidently manage PSA contracting for individual HCPs, arrange payments, and liaise with agencies on engagement documentation.
• Material Management:Support the marketing team with internal compliance processes and systems (such as PromoMats and MAP), assist with the withdrawal of materials, and ensure audit readiness. Fast learners will be fully supported in onboarding to all industry systems we utilise.
• Culture & Onboarding:Champion team culture by coordinating the seamless onboarding of new members, ensuring they have their materials, meeting schedules, and feel deeply supported from day one.

Qualifications

• Bachelor’s degree in science or life sciences, or equivalent relevant professional experience.
• Additional marketing qualifications are an advantage but are not essential.

What You’ll Bring

• Strong organisational skills and the ability to manage multiple priorities, projects and deadlines.
• Clear, confident communication skills and the ability to build effective relationships across teams.
• Sound judgement in prioritising requests and keeping work on track in a changing environment.
• A proactive approach to improving processes and finding practical solutions.
• Professionalism, accountability, curiosity and a commitment to learning and continuous improvement.

Additional Information

AbbVie's UK offices in Maidenhead prioritize accessibility and employee well-being, creating a welcoming environment for everyone. The office includes a large car park for easy access, as well as step-free entry, accessible restrooms, and elevators to accommodate individuals with mobility challenges. The workspace features assistive technologies and adaptable workstations, fostering an inclusive culture. Additionally, there is a dedicated quiet zone for those who prefer to work without distraction. This area maximizes natural light and is strategically positioned for easy access with minimal noise disturbances. If you need specific information or have questions about accessibility arrangements, please let us know during the process.

AbbVie is an equal opportunity employer and is committed to operating with integrity, driving innovation, transforming lives and serving our community. Equal Opportunity Employer/Veterans/Disabled.

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