Maritime Document Controller & SharePoint Lead (Hybrid, Travel)

s1jobs; Gourock; Hybrid; GBP 32,000 - 39,000; Full time

Benefits offered by this job

Very generous pension

Hybrid working with travel

Training, development and career prog.

37 days annual leave (pro-rata)

Staff travel pass

Job summary

CalMac is seeking a Document Control Administrator to support the New Vessel Mobilisation Team within the Standards and Performance Department. This hybrid role is based at our head office in Gourock with travel across our ports and vessels.

You will manage project documentation, records, manuals, drawings, certifications and ensure accuracy and version control, working with marine and technical specialists.

Qualifications

• Experience in document control, records management, or a similar administration role.
• Strong Microsoft Office and O365 skills, including SharePoint.
• Excellent organisational skills and attention to detail.
• The ability to manage multiple priorities and meet deadlines.
• Strong communication and stakeholder management skills.
• A proactive approach and the confidence to work independently.

Responsibilities

• Managing and maintaining document control systems and records.
• Coordinating document reviews and shipyard comment resolution processes.
• Acting as the department's SharePoint subject matter expert.
• Ensuring robust version control, storage, archiving, and distribution of documentation.
• Working collaboratively with internal teams, shipyards, and technical specialists.
• Supporting continuous improvement initiatives and helping develop more efficient ways of working.

Skills

Document control

Organisational skills

Communication

Stakeholder management

Independent working

Multitasking

Tools

SharePoint

Microsoft Office

O365

Job description

CalMac is seeking a Document Control Administrator to support the New Vessel Mobilisation Team within the Standards and Performance Department. This hybrid role is based at our head office in Gourock with travel across our ports and vessels.

You will manage project documentation, records, manuals, drawings, certifications and ensure accuracy and version control, working with marine and technical specialists.