Marine Personnel Assistant

Pgtankers; West Boldon; On-site; GBP 25,000 - 32,000; Full time

Benefits offered by this job

Health insurance

Cycle to work

25 days annual leave

Job summary

Pritchard-Gordon Tankers Ltd is recruiting a Personnel Assistant to join the Personnel Department at our Boldon Colliery office. You will help coordinate crew travel, check pre-appointment documentation and maintain accurate seafarer records, supporting personnel joining and leaving our vessels.

This on-site role requires meticulous record-keeping, teamwork and the ability to liaise with vessels, port agents and travel providers to ensure cost-effective, compliant crew changes.

Qualifications

• Experience in maritime sector with knowledge of STCW regulations or travel industry background.
• Ability to work in a team and prioritise tasks to meet crew travel deadlines.
• Clear verbal and written communication to confirm arrangements with seafarers and agents.
• Diligence and attention to detail when updating records and travel documents.
• Computer literacy with focus on Microsoft Office applications.
• Numeracy skills to compare flight and accommodation costs and options.

Responsibilities

• Arrange travel and accommodation for personnel joining and leaving vessels cost-effectively.
• Liaise with vessels and port agents to organize crew changes onboard our vessels.
• Ensure documents (passport, visa, certificates, medicals) are valid and compliant.
• Prepare Seafarers Employment Agreements and visa support letters as required.
• Maintain and update personnel records accurately and timely.
• Be available out of hours on a rotational basis to deal with travel emergencies.
• Undertake other tasks as assigned by the Head of Personnel.

Skills

Maritime sector experience

STCW knowledge

Travel industry knowledge

Teamwork

Communication skills

Record keeping

Computer literacy

Numeracy

Tools

Microsoft Office

Job description

Location: Boldon Colliery, Tyne and Wear (Office based position)

Job Type: Full Time, Permanent

Pritchard-Gordon Tankers Ltd is recruiting a Personnel Assistant to join the Personnel Department at our Boldon Colliery office. You will help coordinate crew travel, check pre-appointment documentation and maintain accurate seafarer records, supporting personnel joining and leaving our vessels.

Company Description

Pritchard-Gordon Tankers specialises in ocean transportation of refined petroleum products, chemicals and biofuels in environmentally sensitive areas, using purpose built, shallow draft, double hull tankers. We are one of the very few specialist fully integrated British Tanker owning and operating companies trading under the UK Tonnage Tax regime. We currently have 10 vessels predominantly trading in the wider Caribbean area.

The Company is managed and run by a team of experienced specialists in their chosen fields of sale and purchase, tanker chartering, vessel operations, marine engineering and vessel design.

The Company ethos is an uncompromising pursuit of safety and efficiency through designing, building and maintaining our vessels to the highest standards; training, caring for and providing a rewarding and happy workplace for our staff. Our aims are excellence of operation and customer service at a competitive price.

Key Tasks/Responsibilities

• Arranging suitable travel and accommodation for personnel joining and leaving vessels in the most cost-effective manner.
• Liaising with vessels and port agents to arrange safe and successful crew changes onboard our vessels.
• Ensuring that crew members documents (e.g. passport, visa, certificates of competency, medical certificates, etc.) are valid and in date, and in compliance with national and international laws and regulations.
• Prepare Seafarers Employment Agreements and supporting letters for visas as required.
• Maintain and update personnel records in an accurate and timely manner.
• To be available out of hours and on weekends on a rotational basis (1 weekend in 4) to deal with travel emergencies.
• Completing other tasks relevant to the position, and as assigned by the Head of Personnel.

Essential Skills/Qualifications

• Previous experience working in the Maritime sector, with knowledge of STCW regulations, or;
• Previous experience working in the travel industry, with knowledge of flight routes, and travel procedures.
• Ability to work within a team, and be able to prioritise tasks to meet crew change and travel deadlines.
• Clear verbal and written communication skills, with the ability to confirm arrangements accurately with seafarers, travel agents, vessels and port agents.
• Diligence and attention to detail when updating records and preparing travel documents.
• Computer literacy, with focus on Microsoft Office Applications.
• Numeracy skills to compare flight and accommodation costs accurately and identify suitable, cost-effective travel options.

Employee Benefits

• 25 days annual leave, plus statutory bank holidays.
• Access to private health insurance policies.
• Access to electric car and cycle to work salary sacrifice schemes.