Marine Legal PA — Southampton, Proactive & Organized

Lester Aldridge; Southampton; On-site; GBP 25,000 - 35,000; Full time

Benefits offered by this job

22 days holiday (pro rata)

Pension scheme

Life assurance (3x salary)

Flexible benefits

Training & development

Supportive team environment

Job summary

Lester Aldridge is seeking a proactive Personal Assistant to support the Marine team in our Southampton office. You will manage fee earners' workloads, ensure compliance, and deliver high-quality client service in a busy legal environment.

The role is full-time, based in our Southampton office, with responsibilities spanning diary management, billing support, travel arrangements, meetings, and business development activities. A proactive, organised administrator will thrive here.

Qualifications

• Experience in administrative or personal assistant roles within professional services.
• Excellent organisational and time management skills.
• Strong communication and client-service skills.
• Ability to work independently, use initiative, and manage competing priorities.
• High levels of accuracy and attention to detail.
• Proactive and solutions-focused approach.
• Strong IT skills including Outlook, Word, Excel.

Responsibilities

• Provide administrative support to fee earners across the Marine team.
• Open new files and ensure compliance requirements are completed.
• Maintain compliance records and monitor file management.
• Conduct conflict searches and ID checks with Compliance.
• Handle telephone calls, take messages, assist with client enquiries.
• Monitor inboxes and voicemail during absences.
• Assist with billing processes and liaise with Finance.
• Organise meetings, book rooms, arrange refreshments.
• Manage travel and accommodation bookings.
• Support fee earners with diary management and expenses.
• Assist with business development activities and events.
• Monitor files for closure and archiving per procedures.
• Develop knowledge of firm systems through training.

Skills

Administrative support

PA experience

Organisational skills

Communication skills

IT literacy

Confidentiality

Independent work

Client service

Tools

Outlook

Word

Excel

Case management systems

Job description

Lester Aldridge is seeking a proactive Personal Assistant to support the Marine team in our Southampton office. You will manage fee earners' workloads, ensure compliance, and deliver high-quality client service in a busy legal environment.

The role is full-time, based in our Southampton office, with responsibilities spanning diary management, billing support, travel arrangements, meetings, and business development activities. A proactive, organised administrator will thrive here.