Management Assistant

Three Six Zero; Greater London; On-site; GBP 25,000 - 35,000; Full time

Job summary

An established industry player is seeking a dedicated Assistant to support Artist Managers in the vibrant music sector. This role is pivotal in managing the business and creative aspects of artists, requiring an individual with 1-2 years of relevant experience. You will be the key point of contact for various stakeholders, ensuring smooth operations by managing schedules, coordinating with teams, and providing essential support. If you thrive in a dynamic environment and are passionate about the music industry, this opportunity is perfect for you, offering a chance to grow within a creative and fast-paced organization.

Qualifications

• 1-2 years of experience in a comparable role in the music industry.
• Must have excellent interpersonal and communication skills.

Responsibilities

• Serve as the primary contact for Artist Managers and clients.
• Manage calendars, schedules, and coordinate with international teams.
• Handle travel arrangements and track expenses.

Skills

Interpersonal Skills

Communication Skills

Organizational Skills

Problem-Solving

Time Management

Attention to Detail

Tools

Microsoft Office

Google Suite

Job description

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ABOUT THREE SIX ZERO X FORWARD MOTION ARTISTS:

Three Six Zero has partnered with international management company Forward Motion Artists. Founded in 2017, Forward Motion Artists’ roster features alternative electronic music acts such as Jamie Jones, Lee Burridge, Lee Foss, and more. The company also works with a roster of event brands and labels including Paradise, All Day I Dream, Repopulate Mars, Hot Creations, One Tribe, and more.

THE ROLE:

We are looking for an Assistant to support 2 Artist Managers that work for one of our partner organizations, Forward Motion Artists. This role will assist with the ongoing management of the artists’ business and their creative output. The ideal candidate will have at least 1-2 years of experience in a comparable role within the music industry. Candidates must be local to London as this is where this position will be based and in-person work is required.

RESPONSIBILITIES:

• Serve as the primary point of contact on behalf of the Artist Managers for staff, clients, and industry contacts maintaining credibility, confidentiality, and trust
• Send schedule daily and follow up with reminders to maintain the flow of the day
• Managing client and manager calendars with confirmed shows, interviews, releases, meetings, calls, and deadlines
• Coordinate with teams internationally, working across multiple time zones
• Provide support for artists across all of their business
• Coordinating with artists teams – record labels, business management, merchandise, booking agents, attorneys etc.
• General upkeep and organization of clients’ assets (artists’ press kits, press shots, bio, masters, artwork, and contracts)
• Assist with meeting prep, agendas and dissemination of notes/action points
• Track expenses, submit reimbursements, and ensure invoices are processed in a timely manner
• Arrange flights, accommodations, ground transportation, and travel itineraries for managers and artists
• Filter, prioritize, and draft emails on behalf of the managers
• Handle personal tasks as needed, such as booking appointments or making reservations
• Running miscellaneous errands as needed
• Ad-hoc projects and administrative support as needed

QUALIFICATIONS:

• 1-2 years’ experience in a comparable role working with talent
• Must have demonstrated experience and knowledge of the music industry
• Excellent interpersonal skills; comfortable interfacing with executives, associates, and other internal and external business contacts
• Ability to plan ahead and anticipate needs
• Excellent written and verbal communication skills
• Must be resourceful and have the ability to problem-solve independently when needed
• Advanced Microsoft Office and Google Suite skills
• Candidate must have the ability to work well in a dynamic and fast-paced organization and manage multiple tasks and conflicting priorities
• Exceptional organizational and time management skills- Ability to work against deadlines, independently manage workload, be adaptable, and highly flexible
• Attention to detail and timely follow up
• Demonstrated ability to handle sensitive issues and maintain complete confidentiality
• Must have access to reliable transportation

Three Six Zero is an Equal Opportunity Employer. All qualified candidates will be considered without regard to race, color, religion, national origin, military or veteran status, gender, age, disabilities, sexual orientation, gender identity, pregnancy and pregnancy-related conditions, genetic information and any other characteristics protected by the law. We invite resumes from all interested parties.

We thank all applicants for their interest, however, only those candidates selected for interviews will be contacted.

Seniority level

• Associate

Employment type

• Full-time

Job function

• Administrative