Maintenance Operations & Analytics Coordinator

Smart Managed Solutions; Manchester; On-site; GBP 32,000 - 42,000; Full time

Job summary

Smart Managed Solutions in the United Kingdom is seeking a proactive Maintenance Coordinator to support contract delivery. You will back the management team and ensure engineers and customers are happy, handling daily admin, reporting, and invoicing to keep operations running smoothly.

Based in Manchester, the role offers opportunities for career progression, structured training, and a range of employee benefits.

Qualifications

• Experience in a similar role.

Responsibilities

• Produce financial and statistical reports for your designated portfolio and collate information for internal and external monthly reports.
• Assist in reviewing contract month-end P&L’s with the Chief Financial Officer, Management Accountant, and Business Unit Management Team.
• Oversee daily administration tasks for direct sites, including raising work orders, purchase orders, and sales invoices, and ensuring timely delivery of parts and services.
• Manage and review WIP, debt, purchase invoices, open purchase orders, and maintenance invoicing for all contracts, updating as required.
• Respond to customer inquiries professionally and maintain accurate client files, conducting quarterly audits.
• Submit overtime reports to payroll, monitor engineers' work schedules, conduct site visits, attend meetings as needed, and perform additional administrative duties as requested.

Education

Experience in a similar role

Job description

Smart Managed Solutions in the United Kingdom is seeking a proactive Maintenance Coordinator to support contract delivery. You will back the management team and ensure engineers and customers are happy, handling daily admin, reporting, and invoicing to keep operations running smoothly.

Based in Manchester, the role offers opportunities for career progression, structured training, and a range of employee benefits.