Maintenance Administrator

Exolum; United Kingdom; Remote; GBP 26,000 - 29,000; Full time

Benefits offered by this job

Pension 6%

Employer 9%

30 days holiday

Private health insurance

Healthcare cash plan

Life assurance

Wellbeing initiatives

Career development

Study support

Job summary

Exolum is seeking a highly organised Maintenance Administrator to join the Maintenance team in the United Kingdom. The role provides essential administrative and financial support, coordinating procurement activities, travel arrangements, documentation management, and maintenance processes.

You will act as a key contact to support operational effectiveness with accurate record keeping and budget administration.

Qualifications

• Experience with procurement processes and basic accounting.
• Strong attention to detail and organisational skills.
• Proficient in Microsoft Office applications.

Responsibilities

• Liaise with procurement to ensure PO process is followed.
• Maintain maintenance shared folders and document structure.
• Publish the O&M call out rota.
• Support Maximo PO raising for internal teams.

Skills

Procurement processes

Microsoft Office

Budget administration

Communication skills

Record keeping

Tools

Maximo

Job description

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Title: Maintenance Administrator

Country/Region:

Location: 90001433

Description: Making the world Move

Exolum are an innovative fuel storage company with the priority of a green energy future operating globally. People are at the heart our expansion plans with a focus on developing our colleagues to reach their potential while accepting everyone as they are!

Maintenance Administrator- variable site location- Permanent

About the role

We are looking for a highly organised and proactive Maintenance Administrator to join our Maintenance team. This role provides essential administrative and financial support, ensuring the efficient coordination of procurement activities, travel arrangements, documentation management, and maintenance processes. Acting as a key point of contact for the team, you will support operational effectiveness through accurate record keeping, budget administration, and compliance with company procedures.

Key Responsibilities

• Liaise with procurement to ensure the purchase order process is always adhered to and is as seamless and time efficient as possible.
• Manage maintenance shared folder and document structure.
• Manage & publish the O&M call out rota.
• Provide support for Maximo purchase order raising for other internal departments.

About You

You are an organised administrator with experience providing effective business support within a technical, engineering, or operational environment. You have excellent attention to detail, strong communication skills, and the ability to manage multiple priorities while maintaining accuracy. Comfortable working with financial information and digital systems, you take pride in delivering excellent service and building positive working relationships across the business. Experience of procurement processes, basic accounting, and Microsoft Office applications would be advantageous.

Competency model

At Exolum we run a Competency Model which has been defined accordingly to our strategy, values and the geographies where we operate, making it a unique and exclusive document for Exolum. The competency Model is understood as the set of identifiable and measurable behaviours (skills, aptitudes and motivations, among others) that enable a person to achieve superior performance.

We Care

- We anticipate, identify and solve the needs of our internal and external clients. - Level 2

We Do

- We face opportunities and challenges with proactivity, energy and enthusiasm and we take responsibility for our actions - Level 2

We Connect

- We listen, share information and communicate clearly, transparently and openly - Level 2

We Include

- We welcome, respect and value the uniqueness of people. - Level 2

We Get Together

- We actively collaborate with other people in achieving shared goals - Level 2

We Trust

- We act with integrity and coherence with our values and we comply with the commitments acquired- Level 2

We Think Different

- We contribute, explore and experiment with new approaches to challenges without fear of being wrong - Level1

About the Benefits

• Salary £26,000- £29,000 per annum depending on experience
• Pension – up to Employee 6% and Employer 9%
• Holiday – 30 days per annum
• Personalised career development plans
• Single Private Health Insurance via BUPA
• Healthcare Cash Plan
• Life Assurance x5 and Disability insurance
• Wellbeing Initiatives
• Employee Resource Groups – EDI Group, Employee Forum, Wellbeing Committee
• Study support (if applicable)

About Equality, Diversity, and Inclusion

Different people approach problems differently and we believe that diversity is the engine that fuels innovation. As an equal opportunity employer, we are committed to creating an inclusive environment where diverse voices are not only heard but also amplified. We recognise that our differences—when embraced with respect—drive smarter decisions, stronger performance, and a culture where everyone can be their authentic selves.

Qualified applicants will receive consideration for employment without regard to race, sexual orientation, gender perception or identity, national origin, age, neurodiversity or any other legally protected status.

We welcome individuals with disabilities and strive to create an accessible and inclusive experience for all candidates. To request an accommodation during the application or the recruiting process, please email: [e-mail]

We are committed to a diverse and inclusive workplace. All applications are reviewed fairly and equally using a third-party blind recruiting solution (MeVitae) which removes any bias parameters.

About your data

The information provided by you will be used by Exolum to process your application and, if successful, in connection with your future employment with us. Any information held by us relating to you will be destroyed six months after the post has been filled. If we wish to retain your information for future vacancies, we will seek your express consent to do so. All processing of data will be in compliance with data protection laws. For further information on how we handle your data read our UK privacy notice for job applicants, employees, workers and agency workers which is available on our website: Disclosures and legal notices by country – Exolum

Exolum is Europe’s leading logistics company for liquid products and one of the largest in the world. Our core business activity is the transportation and storage of a wide range of bulk liquid products, especially refined products, chemicals and biofuels, in a sustainable and efficient manner. In addition, we operate in new sectors, such as eco-fuels, the circular economy, and are developing new energy vectors, all with the goal of fulfilling the company’s purpose: to create innovative solutions to make the world a better place.

Exolum employs more than 2,300 professionals and operates in eight countries (Spain, the United Kingdom, Ireland, Germany, the Netherlands, Panama, Ecuador and Oman), managing a pipeline network of over 6,000 kilometres, 68 storage terminals and 45 airport facilities with a total storage capacity of more than 11 million cubic metres.