Maintenance Administrator

RGR; Redhill; On-site; GBP 28,000 - 33,000; Full time

Benefits offered by this job

Paid overtime

Parking nearby

Training opportunities

Company events

Job summary

RGR is seeking a Maintenance Administrator in Redhill, Surrey. The role supports a busy facilities management team, handling admin tasks, job creation on CAFM systems, and coordinating with engineers and clients on a daily basis.

Experience in administrative positions and familiarity with CAFM tools are highly desirable. The role offers standard hours, paid overtime potential, and opportunities within a growing team.

Qualifications

• Experience in an administrative position is highly preferable.
• Experience in maintenance, projects or construction industries is highly preferable.
• Must be able to commit to full-time, office-based work in Redhill.

Responsibilities

• Raise jobs/works on CAFM systems (Simpro, ProNett, Verisae).
• Allocate jobs to engineers and schedule works in diaries.
• Ensure engineers notes are compliant and updated on CAFM systems.
• Order parts/materials or assign purchase orders to engineers.
• Liaise with clients, subcontractors and in-house engineers by email/phone.

Skills

Administration

Scheduling

Communication

Tools

Simpro

ProNett

Verisae

Job description

Maintenance Administrator | Redhill, Surrey | Facilities Management / Commercial Maintenance Industry | £28,000 - £33,000 dependant on experience | Paid overtime available + Employment Package

Due to company growth, we are currently recruiting for a Maintenance Administrator to join our busy, facilities management / commercial maintenance team. We have a number of positions available for Maintenance Administrators including:

• Client Account Administrator / Manager
• Helpdesk Administrator
• General Business Administrator

The Maintenance Administrator will be working within a busy department, within a business, rapidly expanding business, either dedicated to a singular client account, or working within a helpdesk team. Duties will vary from role to role, however as a general overview, duties for the Facilities Administrator will include:

• Raising jobs / works on the company/client CAFM system (Simpro, ProNett, Verisae etc).
• Allocating jobs to engineers / scheduling works within engineers diaries OR liaising with scheduling team to allocate client jobs into relevant engineers diaries.
• Ensuring engineers job notes are compliant and updated on the company / client CAFM system (Simpro, ProNett, Verisae etc).
• Ordering parts / materials for jobs or allocating purchase order (PO's) to engineers to do so.
• Ensuring engineers are able to gain access to client sites.
• Liaising with clients/customers, sub-contractors and in-house engineers via email and phone.

Company Overview:

Highly established maintenance provider, offering a range of electrical, gas, hvac and general building fabric works across a range of commercial clientele. The company employ circa 300 staff and operate a fantastic working environment. Working environment includes:

The business are the sole occupier of the building, spanning across 3 floors (with lift services). Kitchen maisonette / breakout area on each floor. Large kitchen facilities on the bottom floor. Parking available extremely close to the offices. Surrounding shops and businesses in the heart of Redhill, Surrey. Smart-casual dress code.

Employment Package:

• Basic Salary: £28,000 - £33,000 dependant on experience / skillset.
• Hours: Monday - Friday, 08:30am - 5:00pm OR staggered start times between 8-9am and finish times between 4:30-5:30pm.
• 1 hour lunch break: 37.5 hour working week.
• Smart-casual dress code in the offices (no need for formal attire).
• Local parking available.
• Paid overtime available - up to additional £10,000 per annum in additional earnings.
• X2 annual company events (summer and winter work parties)
• On the job training alongside company funded courses / up-skilling.
• Genuine progression opportunities within a thriving, expanding business with a wide range of internal departments.
• Holidays: 29 days including bank holidays.
• Positive and happy culture within the offices.
• Annual pay reviews.

Requirements:

• Experience in an administrative based position previously is highly preferable.
• Experience within maintenance, projects, construction or similar related industries is highly preferable but not essential. Previous roles such as Maintenance Administrator, Facilities Administrator, Scheduler, FM Co-ordinator, Helpdesk Administrator, Contract Support etc would be a large advantage.
• Must be able to commit to working full time, office based in Redhill.
• Experience using CAFM systems is highly preferable. Experience using Simpro, ProNett or Verisae would be a large advantage.
• Must be computer literate and comfortable using basic programs such as Microsoft word, excel etc.