Maintenance Admin

Berkeley Group; Greater London; Hybrid; GBP 28,000 - 36,000; Full time

Benefits offered by this job

25 days annual leave

Private medical insurance

Private pension plan

Group life assurance

Discount platform access

Berkeley Foundation volunteer day

Job summary

Berkeley Group is seeking a Maintenance Admin to join the centralised team in London to support on-site maintenance operations. The role involves coordinating work orders, scheduling external contractors, and acting as a central contact for maintenance matters.

Some travel to sites is required, with the role based at the Oval head office. You will manage contractor visits, ensure RAMS and permits are in place, handle invoices and POs, and keep H&S documentation current in collaboration with the

Qualifications

• Strong organisational skills with attention to detail.
• Ability to prioritise multiple tasks in a fast-paced environment.
• Excellent communication with internal and external customers.

Responsibilities

• Serve as the primary point of escalation for onsite maintenance teams and contractors.
• Liaise with external contractors ensuring RAMS and permits are in place.
• Raise and schedule contractor visits for planned or emergency works.
• Organise specialist contractor site visits when required.
• Oversee invoice processing and issue POs promptly to vendors.
• Approve vendor invoices after works are signed off by site team.
• Maintain up-to-date H&S documentation in collaboration with the Safety team.
• Support mobilisation and project handover administratively.
• Collaborate on sustainability reporting and data collection.
• Provide admin support for management of PPM and cyclical works.

Skills

Communication skills

Prioritisation

Organisation

Attention to detail

Tools

MS Office

Job description

Maintenance Admin

Department: Build to Rent

Employment Type: Permanent

Location: Oval, London

Description

Berkeley Living is a dedicated rental offering from the Berkeley Group, combining five decades of expertise in creating high-quality homes and communities with a forward-looking approach to modern living. Established to redefine the rental experience, Berkeley Living delivers homes of exceptional design and craftsmanship, supported by an unwavering commitment to service, care, and attention to detail.

Our developments are located within established, well-connected Berkeley communities, ensuring residents enjoy not only beautifully designed apartments but also thoughtfully curated public spaces, amenities, and excellent transport links. Every element has been considered to provide a seamless, stress-free experience, where flexibility meets the reassurance of a trusted and responsible landlord.

At the core of Berkeley Living is a belief that renting should be as effortless as it is rewarding. We remove complexity, anticipate needs, and foster welcoming environments where individuals can feel truly at home. In doing so, we set a new benchmark for renting – one that prioritises quality, integrity, and excellence at every stage.

The Role

We are looking for a Maintenance Admin tojoin our centralised team to provide crucial administrative and co-ordination support to our on-site maintenance teams. The role will ensure the smooth operation of the maintenance department by organising work orders, scheduling external contractor resources and acting as a centralised point of contact for initial maintenance-related matters. While the role is based at our head office in Oval, travel to sites will be necessary.

What you'll be doing

• Serving as the primary point of escalation for the onsite maintenance teams, wider team and contractors.
• Liaising with and managing external contractors and service providers, ensuring the relevant H&S paperwork is in place for any required site attendance (including RAMS and permit to works)
• Raising and scheduling contractor visits for planned or emergency maintenance.
• Organise specialist contractor visits to the sites as and when the in-house maintenance operative is unable to seek a resolution.
• Oversee the invoice process, ensuring accurate POs are raised and sent to vendors promptly, to enable quick arrangement of site attendance.
• Approve vendor invoices once works have been completed and signed off by site team.
• Ensuring up-to-date H&S documentation is in place and collaboration with Health & Safety team.
• Administrative support of mobilisation and project handover.
• Collaboration with Assistant FM on sustainability reporting and data collection.
• Provide administrative support for management of PPM and cyclical works.

What you’ll bring

• Knowledge of residential buildings and experience in property and facilities maintenance.
• An understanding of the types of maintenance services being managed (mechanical, electrical, fabric) would be beneficial.
• Strong organisational skills and attention to detail.
• Ability to prioritise and manage multiple tasks and schemes within a fast-paced environment.
• Excellent customer communication skills, both to internal and external customers.
• Proficient in MS Office

Why join us?

• 25 days annual leave, increasing with service to 33 days.
• Health and wellbeing benefits including Private Medical Insurance.
• Lifestyle benefits including access to an online discount platform.
• Berkeley Foundation volunteer day.
• Private pension plan.
• Group life assurance.

The standard default full-time working hours in the office are 8am-5pm with core working hours 9am-4pm.

Internal applicants: If you’re an internal applicant, please ensure you’ve informed your line manager of your intention to apply for this position.