Luxury Property Office Coordinator: Front Desk & Marketing

Colville Search; Greater London; On-site; GBP 26,000 - 36,000; Full time

Job summary

Colville Search in London is seeking an organised, personable Office Coordinator to join their luxury residential property team split between South Kensington and Notting Hill. The role sits at the heart of the business, ensuring smooth day-to-day operation of the offices while supporting the sales and lettings teams with administration, marketing and client coordination.

You will be the face of the company, handling front-of-house duties, coordinating viewings, preparing property marketing

Qualifications

• Previous administration or reception experience preferred.
• Highly organised with attention to detail.
• Confident communicator with a warm and professional manner.
• Strong written and verbal communication skills.
• Proactive, adaptable and able to support multiple teams.

Responsibilities

• Meet and greet clients, applicants and visitors.
• Answer calls professionally and efficiently.
• Manage meeting rooms and keep offices presented.
• Order office supplies and liaise with suppliers.
• Support general office administration and team coordination.
• Assist sales and lettings teams with admin tasks.
• Prepare property particulars and marketing materials.
• Upload and maintain property listings on portals and the company website.
• Coordinate viewings and assist with applicant enquiries.
• Assist with social media content and marketing campaigns.
• Coordinate photography, floorplans and marketing launches.
• Update website and marketing collateral.
• Support events and client communications.

Skills

Administration

Communication

MS Office

Client facing

Organisational skills

Job description

Colville Search in London is seeking an organised, personable Office Coordinator to join their luxury residential property team split between South Kensington and Notting Hill. The role sits at the heart of the business, ensuring smooth day-to-day operation of the offices while supporting the sales and lettings teams with administration, marketing and client coordination.

You will be the face of the company, handling front-of-house duties, coordinating viewings, preparing property marketing