London Corporate Secretarial Assistant | Board Support

Bank of America; Greater London; On-site; GBP 38,000 - 52,000; Full time

Benefits offered by this job

Private healthcare

Pension plan

Maternity/Paternity leave

Job summary

Bank of America in London is seeking an Corporate Secretarial Assistant to support Merrill Lynch International and related EMEA entities. The role sits in the UK Corporate Secretary team within Legal and requires meticulous governance administration, board materials, and regulatory record-keeping.

You will coordinate board meetings, maintain statutory registers, and work with Diligent Boards, MS 365, and approved AI tools to ensure compliant records.

Qualifications

• A relevant degree and interest in developing a company secretarial career.
• Strong written and verbal communication skills.
• Highly organised with excellent attention to detail and accurate record-keeping.
• Ability to manage competing priorities, follow processes, meet deadlines and raise issues promptly.
• Friendly, approachable and collaborative manner, with a willingness to support colleagues.
• Professionalism, discretion and integrity, with sound judgement handling confidential information.
• Proficiency in Diligent Boards and Microsoft 365; experience using Copilot or other approved AI tools.
• Previous company secretarial, governance, legal or administrative experience is helpful but not essential.

Responsibilities

• Provide company secretarial and governance support to Merrill Lynch International (MLI) and, as required, other UK and EMEA entities.
• Assist with the administration of MLI Board and committee meetings, liaising with directors, senior management and presenters as required.
• Support meeting planning and coordination, including agendas, meeting materials and briefing notes; updating forward planners; and maintaining action trackers.
• Attend Board and committee meetings and assist with coordinating presenter timings.
• Support the maintenance of statutory registers, minute books, governance databases, templates and electronic and physical records.
• Use Diligent Boards, Microsoft 365 and approved AI tools to prepare meeting materials, maintain records and support governance workflows securely and efficiently.
• Contribute to improvements in team processes, procedures and controls, and support wider EMEA Corporate Secretary priorities and projects. Occasional travel to other EMEA offices, including Dublin and Paris, may be required.

Skills

Communication skills

Highly organised

Attention to detail

Prioritisation

Collaborative

Discretion and integrity

Diligent Boards proficiency

MS 365 proficiency

AI tools familiarity

Education

Relevant degree

Tools

Diligent Boards

Microsoft 365

Copilot / AI tools

Job description

Bank of America in London is seeking an Corporate Secretarial Assistant to support Merrill Lynch International and related EMEA entities. The role sits in the UK Corporate Secretary team within Legal and requires meticulous governance administration, board materials, and regulatory record-keeping.

You will coordinate board meetings, maintain statutory registers, and work with Diligent Boards, MS 365, and approved AI tools to ensure compliant records.