Corporate Secretarial Assistant

Bank of America; Greater London; On-site; GBP 38,000 - 52,000; Full time

Benefits offered by this job

Private healthcare

Pension plan

Maternity/Paternity leave

Job summary

Bank of America in London is seeking an Corporate Secretarial Assistant to support Merrill Lynch International and related EMEA entities. The role sits in the UK Corporate Secretary team within Legal and requires meticulous governance administration, board materials, and regulatory record-keeping.

You will coordinate board meetings, maintain statutory registers, and work with Diligent Boards, MS 365, and approved AI tools to ensure compliant records.

Qualifications

• A relevant degree and interest in developing a company secretarial career.
• Strong written and verbal communication skills.
• Highly organised with excellent attention to detail and accurate record-keeping.
• Ability to manage competing priorities, follow processes, meet deadlines and raise issues promptly.
• Friendly, approachable and collaborative manner, with a willingness to support colleagues.
• Professionalism, discretion and integrity, with sound judgement handling confidential information.
• Proficiency in Diligent Boards and Microsoft 365; experience using Copilot or other approved AI tools.
• Previous company secretarial, governance, legal or administrative experience is helpful but not essential.

Responsibilities

• Provide company secretarial and governance support to Merrill Lynch International (MLI) and, as required, other UK and EMEA entities.
• Assist with the administration of MLI Board and committee meetings, liaising with directors, senior management and presenters as required.
• Support meeting planning and coordination, including agendas, meeting materials and briefing notes; updating forward planners; and maintaining action trackers.
• Attend Board and committee meetings and assist with coordinating presenter timings.
• Support the maintenance of statutory registers, minute books, governance databases, templates and electronic and physical records.
• Use Diligent Boards, Microsoft 365 and approved AI tools to prepare meeting materials, maintain records and support governance workflows securely and efficiently.
• Contribute to improvements in team processes, procedures and controls, and support wider EMEA Corporate Secretary priorities and projects. Occasional travel to other EMEA offices, including Dublin and Paris, may be required.

Skills

Communication skills

Highly organised

Attention to detail

Prioritisation

Collaborative

Discretion and integrity

Diligent Boards proficiency

MS 365 proficiency

AI tools familiarity

Education

Relevant degree

Tools

Diligent Boards

Microsoft 365

Copilot / AI tools

Job description

Job Description:

Job Title: Corporate Secretarial Assistant

Corporate Title: Assistant Vice President / Vice President

Location: London, UK

Company Overview:

At Bank of America, we are guided by a common purpose to help make financial lives better through the power of every connection. We do this by driving Responsible Growth and delivering for our clients, teammates, communities and shareholders every day.

Being a Great Place to Work is core to how we drive Responsible Growth. This includes our commitment to being an inclusive workplace, attracting and developing exceptional talent, supporting our teammates' physical, emotional, and financial wellness, recognizing and rewarding performance, and how we make an impact in the communities we serve.

Bank of America is committed to an in-office culture with specific requirements for office-based attendance and which allows for an appropriate level of flexibility for our teammates and businesses based on role-specific considerations.

At Bank of America, you can build a successful career with opportunities to learn, grow, and make an impact. Join us!

Location Overview:

Our London office is based just a stone's throw from the magnificent St. Paul's Cathedral on bustling King Edward Street. Here you'll find modern workspaces and a state-of-the-art auditorium space. In addition, we're proud to host an onsite restaurant that shares our commitment to sustainability by providing delicious seasonal menus which have been created with the planet in mind. Make sure to take time for yourself and head up to our rooftop terrace and take in the spectacular views across London. Finally, your physical wellness is well-catered for with our onsite gym facilities and medical centre.

The Team:

• The London-based UK Corporate Secretary team sits within the Legal department and comprises of eight governance professionals.
• The team supports the governance of Merrill Lynch International (MLI) and works across the EMEA subsidiary governance portfolio, which comprises approximately 80 regulated and unregulated entities across EMEA.
• The team works closely with the wider EMEA Corporate Secretary team, particularly colleagues in Dublin and Paris, to share expertise, coordinate cross-border governance matters and provide consistent, high-quality support across the portfolio.

Responsibilities:

• Provide company secretarial and governance support to Merrill Lynch International (MLI) and, as required, other UK and EMEA entities.
• Assist with the administration of MLI Board and committee meetings, working with senior team members and liaising with directors, senior management and presenters as required.
• Support meeting planning and coordination, including preparing and distributing agendas, meeting materials and briefing notes; updating forward planners; and maintaining action trackers.
• Attend Board and committee meetings and assist with coordinating presenter timings.
• Support the maintenance of statutory registers, minute books, governance databases, templates and electronic and physical records.
• Use Diligent Boards, Microsoft 365 and approved artificial intelligence tools to prepare meeting materials, maintain records and support governance workflows securely and efficiently.
• Contribute to improvements in team processes, procedures and controls, and support wider EMEA Corporate Secretary priorities and projects. Occasional travel to other EMEA offices, including Dublin and Paris, may be required.

What we are looking for:

• A relevant degree and an interest in developing a company secretarial career. A Corporate Secretary qualification is not necessary but interest in, progress towards one, or equivalent practical experience would be beneficial.
• Strong written and verbal communication skills.
• A highly organised and methodical approach, with excellent attention to detail and accurate record-keeping
• Ability to manage competing priorities, follow processes, meet deadlines and raise issues promptly
• A friendly, approachable and collaborative manner, with a willingness to support colleagues and build effective relationships across the organisation.
• Professionalism, discretion and integrity, with the sound judgement required when handling confidential or sensitive information
• Proficiency in Diligent Boards and Microsoft 365; experience using Copilot or other approved AI tools
• Previous company secretarial, governance, legal or administrative experience is helpful but not essential.

Benefits of working at Bank of America:

UK

• At Bank of America, we strive to prioritise employees' health and wellbeing - it's what makes us a Great Place to Work.
• Private healthcare for you and your family plus an annual health screen to help you manage your physical wellness with the option to purchase a screen for your partner
• Competitive pension plan, life assurance and group income protection cover if you become unable to work as a result of a disability or health reasons
• We offer 26-weeks paid maternity leave, 16-weeks paid paternity leave and inclusive family leave arrangements for working parents and carers including 20 days of back-up childcare including access to school holiday clubs and 20 days of back-up adult care per annum
• The ability to change your core benefits as well as the option of selecting a variety of flexible benefits to suit your personal circumstances including access to a wellbeing account, travel insurance, critical illness, cycle to work etc.
• Use of a flex fund to use towards benefits
• Access to an emotional wellbeing helpline, and virtual GP services
• Access to the Peppy App which provides 1:1 support, consultations and resources relating to men's health, women's health, fertility, menopause and pregnancy & parenthood
• Access to a range of gyms, exercise classes and wellbeing Apps through Wellhub, including Headspace and Calm
• Ability to donate to charities of your choice directly through payroll and the bank will match your contribution
• Opportunity to give back to your community, develop new skills and work with new groups of people by volunteering in your local area

Bank of America:

Good conduct and sound judgment is crucial to our long term success. It's important that all employees in the organisation understand the expected standards of conduct and how we manage conduct risk. Individual accountability and an ownership mind-set are the cornerstones of our Code of Conduct and are at the heart of managing risk well.

We are an equal opportunities employer and ensure that no applicant is subject to less favourable treatment on the grounds of sex, gender identity or gender reassignment, marital or civil partner status, race, religious or similar philosophical belief, political opinion, colour, nationality, ethnic or national origins, age, sexual orientation, pregnancy or maternity, socio-economic background, responsibility for dependants or physical or mental disability. The Bank selects candidates for interview based on their skills, qualifications and experience.

We strive to ensure that our recruitment processes are accessible for all candidates and encourage any candidates to tell us about any adjustment requirements.