Logistics Coordinator

Jobtailor; Winchester; On-site; GBP 28,000 - 40,000; Full time

Job summary

Jobtailor is seeking a Travel & Logistics Coordinator to support operators and production staff across international events in the United Kingdom. You will organise travel, visas, and itineraries to ensure teams arrive prepared and on time.

You will book flights, accommodation, ground transport, and handle last-minute changes while managing travel budgets and communicating clearly with staff and suppliers. The role requires flexibility for out-of-hours work and some freight coordination.

Qualifications

• Excellent organisational skills with ability to manage multiple priorities.
• Strong attention to detail and proactive problem solving.
• Excellent communication and collaboration with internal teams and external suppliers.
• Experience with travel booking platforms, budget trackers and logistics systems.
• Flexibility to support occasional out-of-hours requests due to international events.

Responsibilities

• Coordinate travel and people movement to ensure operators and production staff arrive on time and prepared.
• Book and manage international travel across flights, accommodation, ground transport, and itineraries.
• Manage visa requirements and documentation for travelling staff.
• Control travel budgets and track costs to stay within budget.
• Provide staff with itineraries and event details before departure.
• Support freight coordination and shipment tracking as needed.
• Continuously improve travel and logistics processes to reduce costs and risks.

Skills

Organisational skills

Attention to detail

Communication skills

Spreadsheets

Budget tracking

Tools

Travel booking platforms

Budget trackers

Logistics systems

Spreadsheets

Job description

• Coordinate travel and people movement for operators and production staff, ensuring the right people arrive at the right location, at the right time, ready to work effectively.
• Book and manage travel including flights, accommodation, ground transport, itineraries, and last-minute changes across multiple international events.
• Manage visa requirements for travelling staff, ensuring applications, documentation, timelines, and entry requirements are handled accurately and proactively.
• Control travel budgets, tracking costs, identifying efficiencies, and helping ensure event travel is planned and delivered within budget.
• Provide clear travel communication to staff, ensuring operators and production teams have accurate itineraries, booking details, and relevant event information before departure.
• Support freight coordination where required, assisting with shipment tracking and documentation as a secondary part of the role.
• Continuously improve travel and logistics processes, identifying opportunities to reduce costs, improve efficiency, and minimise risk.

Requirements

• Excellent organisational skills with the ability to manage multiple priorities simultaneously.
• Strong attention to detail and a proactive approach to problem solving.
• Excellent communication skills and confidence working with internal teams and external suppliers.
• Comfortable working with spreadsheets, travel booking platforms, budget trackers, and logistics systems.
• Flexibility to support occasional out-of-hours requests due to international events and time zones.
• Experience coordinating travel, people movement, logistics, or operations in a fast-paced environment (Nice to Have).
• Experience coordinating visas, international travel, or immigration documentation (Nice to Have).
• Experience managing travel budgets or supporting cost control (Nice to Have).
• Experience coordinating international freight or customs documentation (Nice to Have).
• Previous experience working in live events, broadcast, sport, or technology (Nice to Have).

Core Competencies

Demonstrates expertise in coordinating travel logistics, managing budgets, and ensuring compliance with visa requirements for international events. Strong organisational and communication skills are essential for effectively managing multiple priorities and collaborating with diverse teams.

Highest-signal resume keywords

• Travel Coordination
• Budget Management
• Visa Management
• Logistics Process Improvement
• Communication Skills

ATS Optimization Keywords

Hard Skills

• Travel Booking
• Budget Tracking
• Logistics Coordination
• Freight Coordination
• Visa Documentation

Soft Skills

• Organisational Skills
• Attention to Detail
• Problem Solving
• Flexibility
• Communication

Industry Keywords

• Live Events
• Broadcast
• Sport
• Technology
• International Travel

Tools & Technologies

• Travel Booking Platforms
• Budget Trackers
• Logistics Systems
• Spreadsheets